- Assist in the preparation of all required correspondence, meeting minutes, etc.
- Prepare subcontracts, purchase contracts, and change orders.
- Prepare, edit, and proofread proposal letters and bid forms.
- Assist with obtaining bid bonds.
- Assist with permit applications and scheduling inspections.
- Create job folders electronically.
- Monitor GEM Licenses email folder and distribute appropriately.
- Prepare weekly Client lists.
- Maintain Find-It-Fix-It spreadsheet and distribute gifts weekly.
- Distribute Safety Meeting & Safety Summary.
- Receptionist coverage (part-time Receptionist hours are 9:30 – 2:30) daily and when out of office.
- Prepare outgoing mail.
- Order and distribute snacks for office and warehouse.
- Maintain credit card expenses through company Visa Clarity software.
- Ordering lunches for meetings.
- Prepare foreman file boxes.
- Create Panduit labels/wire marker tags for field personnel.
- Scheduling functions and meetings, internally and externally.
- Miscellaneous administrative and clerical duties as required.
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Administrative Assistant - Walbridge, OH, United States - ITS - Integrated Talent Strategies
Description
Integrated Talent Strategies (ITS) is seeking an Administrative Assistant to work in the Toledo, OH area for a construction contractor. This is a contract to direct position that offers a variety of great benefits including competitive salary, health insurance, 401(k), and paid time off.Responsibilities:
ITS is an international recruiting and staffing firm specializing in Engineering, Technical and Professional positions. Founded in 1984 as a subsidiary of an engineering firm, ITS continues to remain a strategic partner for the job seeker.
Our clients include some of the largest and most respected architectural, engineering, and manufacturing companies in business today. Our ability to offer a wide range of services, and the flexibility to adjust to the changing needs of our clients, has allowed us to maintain a solid reputation for several decades.