Administrative Assistant - Toledo, United States - H.Y.P.E., LLC

H.Y.P.E., LLC Toledo, United States

2 weeks ago

Description

Job Description

Job DescriptionSalary: $16-$18

The Administrative Assistance duties include providing support to our managers, employees, and contractors, assisting in daily office needs and managing our company's general administrative activities.

Requirements

Proven experience as an office manager or office admin assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers, fax machines, and scanners
Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
Ability to prioritize, multi-task, and demonstrate excellent organizational and time management skills
Attention to detail and problem-solving skills
Effective communication skills and ability to work independently and/or in team setting
High School Diploma/GED Equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus
Self-directed, motivated, and able to work with minimal supervision
Demonstrate flexibility and ability to adapt to change
Motivation to take on additional projects and offer the solution
Comfort in a fast-paced environment with multiple projects

Responsibilities

Answer and direct phone calls
Organize and schedule assessments
Stock office items/bathroom/lobby
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes, and forms
Assist in the preparation of daily, quarterly, and annual reports
Develop and maintain a filing system
Maintain inventory, store purchases, and research new deals and suppliers
Maintain employee contact lists
Adhere to confidentiality rights and expectations for clients and families
Assist clients with intake process
Submit and reconcile expense report
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with the leadership and CEO to assist with daily operations of the organization
Adhere to professional standards as outlined by protocols, rules and regulations
Create and manage bill system
Other duties as needed and/or assigned

I have reviewed this job description and agree to comply with all expectations as listed.

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