Administrative Assistant - Industry, United States - Axiomtek

Axiomtek
Axiomtek
Verified Company
Industry, United States

2 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

JOB BRIEF


The Administrative Assistant plays a pivotal role in overseeing and executing various administrative activities essential for the smooth functioning of the organization.

Reporting directly to the HR Manager, the Administrative Coordinator ensures adherence to established policies and procedures while providing exceptional support to internal and external stakeholders.


ROLE OBJECTIVE

KEY RESPONSIBILITIES include the following. Other duties may be assigned.

  • Greet public and customers, answering and processing incoming phone calls.
  • Provide visitors with the appropriate type of badge and logs information such as name, time in and nature of business following standard security operating procedures.
  • Receive, sort, distribute incoming mail and check faxes.
  • Ordering office and janitorial supplies and maintaining supply room, restrooms & kitchen areas.
  • Maintaining printing supplies including business card, invoice, letterhead & envelope.
  • Manage and renew annual fire safety requirements.
  • Maintain first aid kit to ensure supplies are fully stocked.
  • Manage, maintain and communicate with company's landscapers and janitors.
  • Manage conference rooms' bookings in calendar.
  • Schedule and coordinate building maintenance and repairs with Maintenance Technician.
  • Update and maintain 'out of office' in EIP.
  • Manage and update fixed assets and properties.
  • Process expense reimbursement each pay period.
  • Maintaining company in the most efficient, working and presenting conditions.
  • Performing any special projects requested by Manager and/or CFO.
  • Must adhere to Quality Management System.

QUALIFICATIONS, SKILLS AND PREFERRED ATTRIBUTES:


  • Associate Degree and/or 13 years related experience and/or training
  • Excellent verbal/written skills and presentation skills
  • Working knowledge in Microsoft Office programs
  • Strong interpersonal skills essential
  • Knowledge of fixed asset and business travel arrangement are a plus.

BENEFITS:


  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • 401(k) & Employer Matching
  • Company Paid Group Life Insurance
  • Paid Time Off
  • Paid Federal Holidays
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