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    Flex Staff Coordinator, Flex Staff - Philadelphia, PA, United States - Community College of Philadelphia

    Community College of Philadelphia
    Community College of Philadelphia Philadelphia, PA, United States

    3 weeks ago

    Default job background
    Full time
    Description
    Position Title Coordinator, Financial Aid Scholarships

    Reporting to the Manager of Financial Aid Programs, the Coordinator, Financial Aid Scholarships is responsible for the administration of various scholarship programs available at the College and assists with the administration of the PA State Grant Special Programs and outside State Grants.

    This position serves as functional lead for scholarship programs and interacts with students and various College departments, outside agencies and other sponsoring institutions.

    The Coordinator, Financial Aid Scholarships also serves as a backup to other Financial Aid Specialists, as needed.
    Success starts at Community College of Philadelphia. Innovators and difference makers work at Community College of Philadelphia. Diversity thrives at Community College of Philadelphia.

    We are a college that is committed to promoting a work environment that attracts and retains talented and diverse faculty and staff.

    We challenge each other and ourselves to achieve at the highest level while contributing to the mission of the College and the betterment of Philadelphia.

    We value and support an intellectually dynamic community to prepare our students for global citizenship.

    Join us and become a part of a community that has long been and will continue to be generators of generational chance in this city and beyond.

    #College Intro
    Success starts at Community College of Philadelphia. Innovators and difference makers work at Community College of Philadelphia. Diversity thrives at Community College of Philadelphia.

    We are a college that is committed to promoting a work environment that attracts and retains talented and diverse faculty and staff.

    We challenge each other and ourselves to achieve at the highest level while contributing to the mission of the College and the betterment of Philadelphia.

    We value and support an intellectually dynamic community to prepare our students for global citizenship.

    Join us and become a part of a community that has long been and will continue to be generators of generational chance in this city and beyond.

    Community College of Philadelphia is an open-admission, associate-degree-granting institution which provides access to higher education for all who may benefit.

    Its programs of study in the liberal arts and sciences, career technologies, and basic academic skills provide a coherent foundation for college transfer, employment and lifelong learning.

    To help address broad economic, cultural and political concerns in the city and beyond, the College draws together students from a wide range of ages and backgrounds and seeks to provide the programs and support they need to achieve their goals.

    Administer all financial aid aspects of PA State Grant Special Programs including EAP, RTSS, Path, PA-Tip, Chafee, Fostering Independence, and other programs; completing reconciliations and year end close processes.

    Coordinate year end closing for all programs with the Controller's Office.

    Manages the manual bookstore credit process for the Financial Aid Office by reviewing requests and updating the Bookstore daily of requests to be processed.

    Oversees all financial aid aspects of internal and external scholarships, Job Corps, and AmeriCorps, ensuring program eligibility as well as program certifications; Establishes and maintains an effective communication process for the dissemination of information regarding scholarships and state programs; Responsible for the oversight of the Promise Scholarship, also known as the 50th Scholarship Award, including managing cohorts of students, to determine initial and continuous eligibility as well as developing and distributing email communications.

    Develops and distributes email communications and Welcome Letters annually in partnership and collaboration with the Director of Marketing.

    Ensures the Promise website is current and that any required updates from Institutional Advancement and College Donors are accurately reflected.

    to discuss grant and scholarship programs to ensure the success of the scholarship and state programs.
    Participates in the scholarship selection process, special projects, orientations, workshops and Scholarship Committees as needed.

    Initiates and completes requests for new scholarship fund codes in Banner, and establishes new scholarship programs after the fund codes are created.

    Develops and documents standard operating procedures to ensure accurate and timely awarding, adjustments and disbursements of scholarships and state programs; train additional staff, as needed, to assist during peak periods.

    Collaborates with Institutional Advancement and the Student Tuition Services Office in posting and removing holds on student accounts in Banner and managing selection sets.

    Assists with FAFSA and other financial aid workshops as needed.

    Counsel prospective students, continuing students, parents and families regarding the financial aid application process and eligibility for Federal and State aid.

    Assists the department with verification, summer aid processing, state grants and quality control initiatives.
    Coordinate Banner setup for scholarships and state programs, resource and exemption processing.
    Demonstrate a strong commitment to confidentiality, accuracy and quality of work.

    Adhere to FERPA regulations as they pertain to maintaining the security and confidentiality of all student records, as well as maintain the confidentiality of other documents on behalf of the work area and the College.

    Maintain sensitivity, understanding and respect for a diverse academic environment, inclusive of students, faculty, and staff of varying social, economic, cultural, ideological, and ethnic backgrounds.

    Deliver quality customer services to both internal and external constituents in a professional, helpful and courteous manner.
    Bachelor's degree required. Two (2) years' experience in student financial aid processing required.
    Computer proficiency in Microsoft Word, Excel and the Internet required.

    Excellent communication (oral and written) and interpersonal skills in all media (phone, face to face and email) required to effectively communicate with students, the general public, and College staff and faculty is required.

    Ability to maintain sensitivity, understanding and respect for a diverse academic environment, inclusive of students, faculty, and staff of varying social, economic, cultural, ideological, and ethnic backgrounds required.

    Ability to work extended hours as needed, including evenings and Saturdays; occasional travel to Regional Centers may be required.

    Previous experience processing scholarships is preferred.
    Success Starts Here" at Community College of Philadelphia.

    Full-time faculty and staff benefits include:

    • College-paid medical, dental, drug, life and disability insurance
    • Forgivable tuition loan (for classes at any accredited academic institution)
    • 403(b) retirement plan with 10% College contribution with employee contribution 5%
    • Flexible spending accounts
    • Paid vacation, holiday and personal time
    • Partial remote work schedule for remote work eligible positions
    Winter break: 1 week around the third week in December and New Years

    Summer Hours: 4-day work week (closed on Fridays) from the 2nd week in May through the 3rd week in August
    Min Salary/Hourly Rate $47,389.Max Salary/Hourly Rate $78,192.Employment Status Full-Time
    Interested persons should complete an online application.


    • Employment offers are contingent upon successful completion of background checks in accordance with the Pennsylvania Child Protective Services Law.
    • Community College of Philadelphia is an affirmative action, equal opportunity and equal access employer.
    Required fields are indicated with an asterisk (*).

    • How did you hear about Community College of Philadelphia?
    LinkedIn
    Veterans Job Fair
    Professional & Technology Diversity Career Fair
    AL DIA - Diversity Career Fair
    Community College of Philadelphia Website
    Bachelor's Degree
    Do you have two (2) years of full-time work experience in financial aid demonstrating knowledge of financial aid federal and state regulations?
    Do have the ability to work extended hours on evenings and Saturdays, as needed?
    Documents Needed to Apply
    Required Documents
    Cover Letter/Letter of Application
    Optional Documents
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