Contract Management Specialist Ii - Austin, United States - City of Austin

City of Austin

Verified Company

Austin, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

Position Information

Posting Title

Contract Management Specialist II
Job Requisition Number
COA091725
Position Number

Job Type

Full-Time
Division Name

Building Services

Suppt Svcs
Minimum Qualifications
Graduation with a Bachelor's degree from an accredited college or university with major coursework in Business Administration, Public Administration or other relevant field, plus two (2) years of related experience.
Experience may substitute for the education up to the maximum of four (4) years.

Licenses and Certifications Required:

None.
Notes to ApplicantsAssessment(s) may be administered as part of the interview process.

Verification of your education (which may include high school graduation or GED, undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution.

-
Military / Veteran Interview Preference:

Military/Veterans must provide a copy of their DD214 verifying honorable discharge, at the time of initial interview to receive military/veteran interview preference.

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Fair Labor Standards Act (FLSA
) Classification:
This position is classified as EXEMPT.

-
Travel:

If you are selected for this position and meet the Driver Safety Standards in the City of Austin
Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties.

Otherwise, you are responsible for getting to and from these locations.
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Please note that the Department may close the job posting at any time after seven (7) days.

Pay Range
- $ $31.45
Hours

7:30 a.m. to 4:30 p.m.
Monday through Friday
Some evening, weekend and holiday work may be required based on business needs.
Exemptlevel position.
Job Close Date
05/27/2024
Type of Posting
External
Department
Building Services
Regular/Temporary
Regular
Grant Funded or Pooled Position
Not Applicable
Category
Professional
Location
411 Chicon St., Austin, TX, 78702
Preferred Qualifications
Experience providing contract expertise and guidance to internal and external customers and management in a municipal or government setting.
Strong knowledge of federal, state, and City of Austin purchasing rules and regulations including the City of Austin's Standard Terms and Conditions.
Experience reviewing requirements, preparing statements of work, scopes of work and specifications for a municipality or governmental entity.
Experience reviewing and processing open invoices for payment for accounts payable in government purchasing.
Proficiency with Microsoft Office Suite including Word, Excel, and Outlook.
Ability to travel to more than one work location.

Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Performs spot buying by placing orders off of existing contracts and by soliciting and awarding informal quotes (per Central Purchasing policy limitations).
Prepares for bid process by gathering contract requirements from designated departmental liaisons, deciding appropriate commodities or scope of work to include on a contract bid, recommending and preparing effective supplemental terms and conditions, specifications and drafting purchase documents for bid.
Develops and maintains contract database(s) spreadsheets and/or other contract management software tools. Enters data into the system of record and generates approval documents to support purchases. Establishes budgeted base and resolves variances. Submits and/or coordinates submission of requisitions, evaluates bid files and prepares recommendations for award.
Develops and manages requirements for contracts or grants for effectiveness by monitoring budgeted amounts to expended amount and/or contract's dollar balance and time remaining, recommending whether to extend an existing contract or prepare for a new bid process, processing contract modifications and performing contract releasing activities.
Manages contractor and subcontractor performance for compliance to contract terms and conditions by monitoring contractor performance which includes but not limited to inspecting product to ensure compliance with specifications, preparing and discussing contractor performance evaluations with the contractor and/or departmental liaison, and resolving contractual issues.
Prepares reports by collecting, analyzing and summarizing information regarding contractor performance, supply chain effectiveness, contract expenditures, purchase history, etc., for reporting to management, team members and customers.
Monitors supply chain by reviewing status of selected materials, identifying problems and recommending and/or implementing solutions. Coordinating product demonstrations.
Provides technical and contractual assistance by developing, ad