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    Office Coordinator - Morrisville, United States - Bertelsmann

    Bertelsmann
    Bertelsmann Morrisville, United States

    3 weeks ago

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    Description
    Are you looking for a high energy, strategic, and fast-paced position as a Office Coordinator? Join Relias, the company changing lives throughout the world by helping healthcare organizations improve their clinical and financial outcomes


    For 11,000+ health care and human service organizations, Relias helps clients deliver better clinical and financial outcomes by elevating the performance of teams.

    We help organizations across the continuum of care get better at maintaining compliance, developing staff and promoting consistent, high-quality care.

    Our platform employs assessments to reveal specific gaps in skills and addresses them with personalized and engaging learning, choosing from 7,000+ online courses that meet accrediting board, state and federal requirements.

    We are passionate about our products and our clients; what we deliver and the impact we have on the world is truly something you can be proud to represent.

    Join us and make a difference.

    WHAT CAN RELIAS OFFER YOU?


    • Fantastic health and wellness benefits package, including an outstanding 401k match, a flexible PTO program, and a generous and inclusive parental leave policy. Additionally, Relias pays for the employee portion of the monthly healthcare premium
    • Flexible work environment with onsite and work from home options - you choose when you want to come into the office
    • Active Employee Resource Groups open to all employees
    • Comprehensive onboarding program - a great introduction to our company, customers and culture
    • Growth and career advancement opportunities
    • 20%+ annual employee promotion and transfer rate
    • Multiple development program options - leadership development, professional development curriculums, and Nanodegree options in both technology and data science
    • Professional development gained from conference attendance and participation in organizations like NC Tech
    • Onsite 321 Coffee Shop providing free coffee and pastries to employees


    The Office Coordinator will complete assigned office/facilities-related and employee engagement-related needs such as: building upkeep, vendor and property management coordination, building access permissions, office-related purchasing, emergency response planning, planning and overseeing engagement events and catering, assisting with sustainability reporting needs, coordinating office communications, and other needs associated with daily office operations.


    WHAT YOU'LL BE DOING:

    • Identifies, plans, and coordinates necessary office/building-related tasks through to completion. If tasks cannot be resolved internally, coordinates the completion of the work through approved vendors within the approved budget. This includes, but is not limited to, cleaning, furniture, painting, equipment, maintenance, food/beverage, shredding, composting, and plants. Escalates issues to Supervisor as needed.
    • Acts as subject matter expert for desk booking platform and completes daily activity related to space management and office coordination approvals.
    • Addresses customer service requests and work orders for office/building related inquiries via dedicated email inbox, in person requests, and ticketing system. Escalates unresolved issues to Supervisor as needed.
    • Plans company-wide employee-related engagement events
    • Completes purchasing processes within designated budget for assigned HQ office related needs such as snacks, paper, small office equipment, office supplies, catering, etc. within designated budget. Assists Supervisor with larger scale office purchases as needed.
    • Backfills to complete any necessary work for Office Assistant/Facilities Assistant/Reception as needed.
    • Works to ensure office items are communicated to employees as needed
    • Partners with IT Security, HR, HR Ops, IT, and others as needed on building access control and visitor management needs.
    • Partners with Supervisor on emergency response planning, oversight and communication.
    • Other duties as assigned.

    YOU'VE GOT WHAT IT TAKES IF YOU HAVE/ARE:

    • Intermediate presentation skills
    • Proficient in Microsoft Outlook, Excel, and Word
    • Intermediate project management skills
    • Knowledge of Facilities and Office Administration industry best practices
    • Ability to multi-task and manage competing priorities
    • Effective listening skills
    • Ability to communicate effectively, written and oral
    • Exceptional organizational skills
    • Strong time management skills
    • Ability to analyze data and report on budget trends
    • Ability to manage and report on budget trends
    • Skilled at travel, meeting, and event planning
    • Outstanding customer service skills
    • Excellent vendor management skills
    • Strong interpersonal and relationship management skills
    • 2 years of customer service experience required.
    • Bachelor's Degree Required

    IT WOULD BE IDEAL IF YOU HAVE:

    • 1 year of office or facilities coordination experience preferred
    Relias is an Equal Opportunity Employer and a Drug-Free workplace


    IN OFFICE REQUIREMENT:


    Due to the nature of this position, you would be expected to work in our Morrisville, NC Headquarters Monday - Friday with flexibility to occasionally work remotely.


    Company:
    Relias LLC


    Country:
    United States of America


    State/Region:
    North Carolina


    City:
    Morrisville

    Postal Code: 27560

    Job ID: 270222


    Date:
    Apr 29, 2024


    Location:
    Morrisville, NC, US, 27560


    Nearest Major Market:
    Raleigh


    Job Segment:
    Administrative Assistant, Office Manager, Sustainability, Work from Home, Relationship Manager, Administrative, Energy, Contract, Customer Service
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