Jobs
>
Baltimore

    Executive Assistant II - Baltimore, United States - Kennedy Krieger Institute

    Kennedy Krieger Institute
    Kennedy Krieger Institute Baltimore, United States

    1 day ago

    Kennedy Krieger Institute background
    Description
    Overview

    The Senior Executive Assistant will provide executive administrative support to the Assistant Vice President/Executive Director (AVP/ED) of PACT.


    The incumbent will manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communication from external and internal sources, maintain confidential and privileged information, construct and disseminate organizational communications with the voice and confidence of the AVP/ED, serve as a liaison with central Institute services for operational/site needs and requirements of PACT, and organize and maintain the administrative operations for the AVP/ED.


    • This position is on-site, there is not a hybrid or remote option at this time.
    Responsibilities


    Perform complex executive administrative support, to include managing the AVP/ED's daily schedule and activities (such as travel); gathering information and synthesizing findings into key points for leadership review and decision-making; developing internal staff presentations; maintaining and processing expense reports; developing and distributing meeting agendas and minutes; and creating, proofreading, distributing written communications, including monthly internal staff newsletters and memos, and supporting special projects as assigned.

    Plan and coordinate special events, lectures, and visits from VIPs, foundations, donors, collaborators, and professional peers. Coordinate and schedule child enrollment visits and search committee meetings for new staff as needed. Serve as a host/ambassador for VIPs and visitors. In collaboration with AVP/ED, define a communications management process which includes responding to both internal and external communications correspondence. Speak with a credible voice on behalf of the AVP/ED as needed.

    Provide follow-up actions to assigned tasks and provides status updates/next steps as appropriate, including escalating issues to the AVP/ED for decision-making as needed.

    Proactively manage calendar for allowance of preparation, participation, and transition between and amongst meetings as well as ensuring blocking for work deliverables and/or strategic needs.

    Establish routine meeting structures with key personnel and coordinate scheduling among other internal and external stakeholders. Manage scheduling conflicts and requests.

    Prepare presentation spaces and meeting setups according to the preference of the AVP/ED and ensure all needed technology, materials, and notes are ready.

    Serve as the site manager for building operations, to include implementing an informational organization system for both electronic and physical files, maintaining files and security of confidential information, developing and implementing office procedures and processes that support operations and changing organizational needs, continuously evaluating processes and making recommendations for improvement, establishing and overseeing processes for inventory and ordering of materials and supplies, ensuring supplies and equipment needs are maintained and tracked, and retaining expense record documentation.

    Create and maintain a system to alert the AVP/ED of upcoming deadlines, incoming requests, key decision needs, and upcoming events in a proactive and responsive manner.

    Responds to call and visits from staff, center and/or community partners, business associates, Institute colleagues, and the public at large.

    Determine urgency and priority of the situation, and bring matters to the attention of the AVP/ED as needed.

    Establish and maintain effective working relationships and act as a liaison with executive leadership team, PACT Board, department personnel, internal Institute offices and officials, affiliated organizations, local community members/partners, and the general public.

    Manage all PACT Board functions, to include scheduling meetings, providing requisite notices and invitations, agenda, and meeting notes, and subsequent follow-up activities.

    Support the AVP/ED to plan and prepare for formal and informal Board meetings and relationship management.

    Remain knowledgeable about strategic goals and issues of importance to the AVP/ED in order to make informed decisions in all aspects of the job.

    Qualifications


    EDUCATION:

    • Bachelor's Degree in Administration, Communications, Business Services, Para-Legal or related field preferred.
    • Associate degree or equivalent work experience required.

    EXPERIENCE:
    Minimum of 5 years of previous administrative experience required, preferably in an executive, educational, clinical, and/or academic environment.

    Benefits


    Kennedy Krieger Institute offers excellent benefits including medical, dental, vision, 401K with match, tuition reimbursement, free parking and child care subsidies In addition, we offer rich professional development opportunities.


    We require full COVID vaccination or documentation of medical and/or religious exemption(s) approval for this job as we are a healthcare institution committed to putting health and safety first for our patients, students, employees, and the communities we serve.

    EOE/M/F/D/V
  • beBee Professionals

    Executive Assistant at beBee

    2 weeks ago

    beBee Professionals Baltimore, United States Full time $50,000 - $70,000

    About beBee: · beBee is a vibrant professional networking platform that facilitates meaningful connections among professionals from diverse industries worldwide. We strive to foster a community where individuals can share insights, experiences, and opportunities, driving both per ...

  • Ultimate Staffing

    Executive Assistant

    3 weeks ago

    Ultimate Staffing Baltimore, United States

    Ultimate Staffing is recruiting for an Executive Assistant for a Non-Profit Organization in Baltimore, Maryland This is a full time, in-person, Temp-to-Hire position. If you have experience directly supporting executives and leadership teams, apply today for immediate considerati ...

  • Randstad USA

    Executive Assistant

    2 weeks ago

    Randstad USA Baltimore, United States

    Join a world-class team at a leading academic medical center known for its cutting-edge research, exceptional patient care, and commitment to medical education. In our collaborative environment that fosters innovation and excellence, you will find unparalleled opportunities for p ...

  • Latitude, Inc.

    Executive Assistant

    3 weeks ago

    Latitude, Inc. Baltimore, United States

    This position is looking for someone who is able to work onsite in Baltimore, MD and is fully vaccinated. This position is with a Premier Law Firm and they are looking for someone who has 5 years of experience and must have legal experience. This is Executive Assistant, Executive ...

  • Latitude, Inc.

    Executive Assistant

    3 weeks ago

    Latitude, Inc. Baltimore, United States

    Job Description · Job DescriptionThis position is looking for someone who is able to work onsite in Baltimore, MD and is fully vaccinated. This position is with a Premier Law Firm and they are looking for someone who has 5+ years of experience and must have legal experience. This ...

  • University of Maryland Medical Center Baltimore Washington

    Executive Assistant

    3 weeks ago

    University of Maryland Medical Center Baltimore Washington Baltimore, United States

    Job Description · Under general supervision, provides administrative and project support to one or more executive staff members. Performs duties of a highly confidential nature that require comprehensive knowledge of the organizational policies and operations. Prepares and/or dra ...

  • University of Maryland Medical Center Baltimore Washington

    Executive Assistant

    3 weeks ago

    University of Maryland Medical Center Baltimore Washington Baltimore, United States

    Job Description · Provide administrative support to the Chief Officer and others and perform diversified executive assistant functions. · Duties and Responsibilities: · * Under limited supervision, coordinate and track work flow, schedules, and projects through the division and h ...

  • NCIA

    Executive Assistant to Chief Executive Officer

    3 weeks ago

    NCIA Baltimore, United States

    Company Description · The National Center on Institutions and Alternatives (NCIA) is a national service provider, advocate, and resource for serving intellectual and emotionally disabled youth and adults as well as those involved in the criminal justice system, helping them achie ...

  • Coppin State University

    Executive Assistant

    3 weeks ago

    Coppin State University Baltimore, United States

    Under the direction of the Vice President for Institutional Advancement (IA) the Executive Administrative Assistant will assist with daily administrative tasks, and support office tasks. PRINCIPAL RESPONSIBILITIES : Maintain supply storage closet, or Executive Assistant, Executiv ...

  • Girl Scouts of Central MD

    Executive Assistant

    3 weeks ago

    Girl Scouts of Central MD Baltimore, United States

    Job Description · Job DescriptionDescription:The Executive Assistant provides a high-level and full range of administrative and organizational support for the Chief Executive Officer. In addition, the incumbent is responsible for providing administrative support to the Board of D ...

  • CSV NOW

    Executive Assistant

    5 days ago

    CSV NOW Baltimore, United States

    Job Description · Job DescriptionAbout The Job: · We are seeking a highly organized and proactive Executive Assistant to join our team in the outsourcing/offshoring industry. As an Executive Assistant, you will provide high-level administrative support to our executive team, cont ...

  • Ultimate Staffing Services

    Executive Assistant

    3 weeks ago

    Ultimate Staffing Services Baltimore, United States

    Job Description · Job DescriptionUltimate Staffing is recruiting for an Executive Assistant for a Non-Profit Organization in Baltimore, Maryland This is a full time, in-person, Temp-to-Hire position. If you have experience directly supporting executives and leadership teams, appl ...

  • Coppin State University

    Executive Assistant

    3 weeks ago

    Coppin State University Baltimore, United States

    Job Description · JOB SUMMARY: · Under the direction of the Vice President for Institutional Advancement (IA) the Executive Administrative Assistant will assist with daily administrative tasks, and support office tasks. · PRINCIPAL RESPONSIBILITIES : · * Maintain supply storage c ...

  • Brown Advisory

    Executive Assistant

    3 weeks ago

    Brown Advisory Baltimore, United States

    Company Overview · Every firm has a culture - the values, beliefs, methodology, attitudes and standards that reflect an organization's DNA. But the truly inspiring firms - the game-changers, the industry leaders and the disruptors - have cultures that propel them to innovate and ...

  • Randstad US

    executive assistant

    3 weeks ago

    Randstad US baltimore, United States

    executive assistant. · + baltimore , maryland · + posted april 18, 2024 · **job details** · summary · + $65,000 - $78,000 per year · + permanent · + high school · + category healthcare support occupations · + referenceAB_4516764 · job details · We are looking for an Executive Ass ...

  • PD Inc

    Executive Assistant

    3 weeks ago

    PD Inc Baltimore, United States

    Job Description · Job Description Executive AssistantPD Inc International is seeking a qualified candidate to fill the position of Executive Assistant to perform a variety of administrative tasks and support our company's senior-level managers. · Executive Assistant's responsibi ...

  • Kennedy Krieger Institute

    Executive Assistant

    3 weeks ago

    Kennedy Krieger Institute Baltimore, United States

    Overview · The Executive Assistant will assure/provide necessary administrative support to the Department Director and to the faculty and staff at the Broadway location. The Executive Assistant will monitor the dictation system for the Sr. Vice President of the Behavioral Psychol ...

  • Johns Hopkins Health System

    executive assistant

    3 weeks ago

    Johns Hopkins Health System Baltimore, United States

    Johns Hopkins Health System employs more than 20,000 people annually. When joining the Johns Hopkins Health System, you became part of a diverse organization dedicated to its patients, their families, and the community we serve, as well as to our employees. Career opportunities a ...

  • Mary Kraft HR

    Executive Assistant

    3 weeks ago

    Mary Kraft HR Baltimore, United States

    Job Description · Job Description Nature & ScopeYour Piece of the PuzzleMary Kraft is recruiting for an Executive Assistant on behalf of our partner, a leading pharmacy and medical equipment company This is a contract position offering competitive pay, a dynamic work culture and ...

  • City of Baltimore, MD

    Executive Assistant to the Executive Director

    2 weeks ago

    City of Baltimore, MD Baltimore, United States

    THIS IS A NON-CIVIL SERVICE POSITION · POSTING DATE: 05/14/2024 · CLOSING DATE: 08/13/2024 AT 12:00 MIDNIGHT · SALARY: $53, $86,210.00 Annually · AGENCY OVERVIEW · The Baltimore City Fire and Police Employees' Retirement System (F&P, Plan, System) was established July 1, 1962, by ...