- Processes requests for the procurement of equipment, supplies, and services for Operations and confirms the availability of funds.
- Assists the Specialist- Accounting with invoice tracking and verification of transactions.
- Inputs data, record and verify details of financial transactions.
- Allocates costs to a variety of accounts according to established procedures.
- Receives and verifies invoices, prepares receipts and makes submissions to Finance Department.
- Reconciles and balance accounts and notifies management of over expenditures.
- Examines and verifies accounts, records, vouchers, claims, invoices, payroll records, checks and supporting documentation for accuracy and conformance with established procedures and regulations, and adjusts as necessary.
- Makes computations for and prepare invoices and other documents.
- Contacts vendors, departmental personnel, grant recipients and others to obtain and provide information and resolve discrepancies.
- Review bookkeeping and accounting procedures and recommends modifications.
- Perform and promote all activities in compliance with equal employment and nondiscrimination policies; follow federal laws, state laws, school board policies and the professional standards.
- Customer Focus - Commits to meeting the expectations and requirements of internal and external stakeholders; acts with stakeholders in mind; values importance of providing high-quality customer service.
- Interpersonal Skills - Builds constructive and effective relationships; uses diplomacy and tact to diffuse tense situations; can put others at ease and disarm hostility.
- Managing Relationships - Responds and relates well to people in all positions; is seen as a team player and is cooperative; looks for common ground and solves problems for the good of all.
- Functional/Technical Skills - Possesses required functional and technical knowledge and skill to accomplish job tasks at a high level; demonstrates active interest and ability to enhance and apply new functional skills.
- High school diploma or equivalent.
- Three years bookkeeping, accounting clerical or related experience.
- Two years customer service experience and responding effectively to internal and external customer calls, inquiries, and complaints.
- Excellent written and verbal communication skills.
- Ability to respond to situations while maintaining composure and always demonstrating appropriate professionalism and restraint.
- Knowledge of the principles and practices of bookkeeping.
- Skill in performing mathematical computations.
- Skill in operating calculators, manual and automated office equipment.
- Proficient knowledge and skill in the use of computer applications such as Microsoft Office. Skill in the use of Excel or similar financial software preferred.
- Ability to recommend modifications in bookkeeping and accounting procedures.
- Ability to interact effectively verbally and in written form with other employees and the public.
- Completed online application
- Resume that clearly demonstrates the above minimum qualifications. It is important that you include all experiences and education related to the position to which you are applying.
- Upload copies of all transcripts -undergraduate, graduate and all MSDE Certifications
- Must provide three (3) professional references to include: name, title, business address, e-mail address and phone number
- All documentation/certification necessary (scanned copies accepted) to substantiate minimum qualifications; must be uploaded into application
- All documentation must be scanned and uploaded to application
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Assistant II - Baltimore, United States - Baltimore City Public Schools
Description
District Office - Position - OtherJob Number
Start Date
Open Date 08/24/2023
Closing Date
Performs a variety of moderately complex accounting clerical tasks in support of accounting, budget, and/or business management functions.
Assists accounting specialists and Manager- Accounting and Administration, in preparing financial reports and records, processing payments or deposits, examining accounts and records for compliance with accounting procedures and City Schools' policy, and/or managing financial and business affairs.
Maintains budget trackers for the reporting of balances, and reconciliation of accounts and records. May assist in monitoring budgets and the procurement of equipment, supplies and services.Essential Functions
COMPETENCIES
Minimum Salary 19.69
Desired Qualifications
Additional Details
Qualified candidates for the above position must submit the following:
To review the available options please see the information relevant to the union for this position by viewing the following link:
Baltimore City Public Schools does not discriminate on the basis of race, color, ancestry or national origin, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, veteran status, genetic information, or age in its employment, programs and activities and provides equal access to the Boy Scouts of America and other designated youth groups.
For inquiries regarding the nondiscrimination policies, please contact Equal Opportunity Manager, Title IX Coordinator Equal Employment Opportunity and Title IX Compliance Office 200 E.
North Avenue, Room 208 Baltimore, MD 21202; phone); fax).This position is affiliated with the Paraprofessionals and School Related Personnel (PSRP) bargaining unit.
This position is affiliated with the City Retirement Plan.
