- California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
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Billing Specialist - Jacksonville, United States - Vaco
Description
Job Description
Job DescriptionVaco has a direct hire opportunity for a Billing Specialist. This position is fully onsite.The Billing Specialist is responsible for creating invoices and credit memos, updating customer records, and sending payment reminders to customers. The Billing Specialist validates accounting and customer records for accuracy and responding to queriers from customers, internal and external.
Essential Position Functions:
• Completes the billing process on all orders that were not auto billed at delivery.
• Reviews and makes corrections if necessary to all invoicing exceptions and authorizes billing.
• Reviews orders to ensure all required documentation and support are recorded and authorizes billing.
• Generate and manage the delivery process of invoices and statements specific for customer accounts via digital or traditional mail services.
• Research and respond timely to inquiries internally and externally.
• Resolve billing issues that includes collaborating with customers, account managers, inside sellers, customer service, and/or the Credit department.
• Issue and review credit memos for returned product, quantity, and pricing discrepancies.
• Prepare daily sales reports.
• Gather documentation for audit requests.
• Generate monthly and quarterly reports.
• Review and approve invoices prior to mailing to customer.
• Other duties as assigned.
Education and/or Experience:
• High school diploma or GED required.
• BS in accounting, finance or related business discipline preferred.
• Minimum of 1-3 years billing/invoice experience.
• Proven attention to detail.
• Experience using ERP accounting platforms.
• Working knowledge of accounting standards.
• High proficiency with Microsoft Excel.
• Ability to multitask and prioritize workload.
• Ability to work independently.
• Must have intermediate Microsoft Office (Word, Excel, Outlook) skills.
• Must be able to efficiently use a Windows-based computer.
• Ability to prioritize and complete assignments accurately and in a timely manner.
• Able to effectively handle multiple priorities with a strong attention to detail in a fast-paced environment.
• Strong interpersonal, organizational, oral and written communications skills.
• Must be able to read and communicate in English, for safe and effective performance of the job and business operations.
• Must be able to work alone, and with a team.
• Must be able to pass a drug screen and criminal background check.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO NoticeVaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy NoticeVaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
