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Grants and Finance Specialist - Burlington, United States - Burlington City of
2 weeks ago
Description
This job was posted by : For more information, please see:
The Grants & Finance Specialist will track all Community & Economic Development Office (CEDO) grant project dollars through the Citys Enterprise Resource Planning (ERP) system or other system(s), and ensure timely and accurate reporting.
This position is directly responsible for the documentation and maintenance of internal controls over federal and state grant awards within CEDO.
The position will also be responsible for developing and rolling out related policies and procedures, as well as working closely with the Grants Accountant and other personnel in Clerk/Treasurers Office to train/coordinate training of CEDO employees on how to implement policies and procedures.
The Grants & Finance Specialist will work with Assistant Directors and project managers to create, maintain and monitor budgets; track receipt and use of funding sources; and ensure the availability of accurate data for grant management financial reporting, including adherence to state and federal requirements.
\ \ Union Affiliation:American Federation of State, County, and Municipal Employees (AFSCME)\ Pay Grade 16: \$ \$32.02 Hourly
Essential Job Functions
Develop and maintain policies and procedures:
Responsible for staying current with all federal and state regulations applicable to CEDOs various grants
Work as a liaison with division Assistant Directors and project managers to understand and develop proper grant structure to ensure detailed data is easily accessible and reportable.
Ensure definition and maintenance of an appropriate structure for setting up and managing grants with the Citys financial system to allow for timely and accurate financial reporting.
Work closely with the Grants Accountant in C/T to implement recommended improvements as needed.Evaluate issues, identify concerns, and recommend solutions to CEDO leadership and to the Grants Accountant in the C/T Office to ensure that all grant accounting issues are addressed and resolved in a timely fashion.
Work closely with grants accounting staff in all departments to stay abreast of City-wide best practices, and to continuously improve policies, procedures, and technologies.
Train CEDO staff (new and existing) on grants accounting policies and practices, as well as the effective use of the ERP.
\ Manage, implement, and maintain accounting processes:
Develop, design, maintain, and provide financial and budget related information and tools, including budgetary reviews, year-to-date and life-to-date reporting and other reporting as needed.
Develop and maintain a checklist and process for reconciliation of grant revenues, expenses and accounts receivable balances for all grants in CEDO.
Perform full-charge bookkeeping and accounting functions for all projects.This includes processing monthly journal entries, updating all grant spreadsheets, preparing & entering journal entries and budget amendments to reconcile fiscal data for all CEDO projects and accounts as needed.
Receive, receipt, post, balance, and deposit electronic and paper receipts, ensuring that correct organization sets and projects are selected.Collaborate with CEDO staff members to ensure adherence to City and departmental billing and collections policies, credit card use policies, and procedures related to grants.
Develop a review process for grants data and review results with Assistant Directors and project managers within CEDO; collaborate with Grants Accountant in C/T Office to implement any necessary improvements.
Report to Finance Director the opportunities for additional billing, remaining funding, and accounts receivable status.Resolve accounting and reporting issues as necessary, identify issues, concerns and problems.
\ Responsible for coordination of grants management activities across the organization:
Enter and maintain all CEDO project information in ERP modules, regularly updating all changes.
Set up grant links to proper general ledger organization sets, accounts & projects.
Assist with creating grant budgets; enter approved grant budgets into all ERP system modules
Review POs and payroll (Kronos) weekly to ensure correct organization sets and projects are selected.
Reconcile data monthly on all CEDO grants to ensure compliance and proper classification.
Responsible for confirming accuracy of year-end and beginning-of-year grant balances and information in all ERP system.
Work with Assistant Directors and project managers to implement recommended corrective action to resolve any audit findings identified.
Ensure timely and accurate reporting of financial and programmatic data to Finance Director; maintain documentation supporting the data reported.
Ensure appropriate management and tracking of grants across fiscal years and life-to-date cycles.
Organize and maintain a system containing all grant d
