Payroll Specialist - Chicago, United States - Vision

Vision
Vision
Verified Company
Chicago, United States

2 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Payroll Specialist

Job Summary


Reporting to the _Controller_, the Payroll Specialist performs a wide variety of activities necessary to process biweekly payroll for approximately 800 employees, including maintaining related records, processing voluntary and involuntary deductions, handling tax withholdings and other withholdings, preparing reports for operations management, and performing analysis as necessary to support the Finance team.


Essential Duties and Responsibilities

  • Ensures payrolls are processed promptly and accurately.
  • Reviews and processes employees' time worked into the payroll system electronically or uploaded via approved spreadsheets.
  • Reviews payroll documentation for accuracy through various reports and makes any necessary adjustments or corrections to ensure the accuracy of earnings and hours worked.
  • Processes employee changes in the payroll system via approved personnel change forms, including deductions, garnishments, levies, and benefits.
  • Answers inquiries about employment verification, including employee inquiries and requests about payroll matters.
  • Works cooperatively with Accounting, Human Resources, and Operations on all payrollrelated issues.
  • Provides quality customer service (either written or verbal) to all employees within the Agency.
  • Reviews nonexempt personnel time sheets for compliance with wage and hour laws.
  • Processes manual checks as requested and approved by management.
  • Prepares various payroll reports including the salary matrix.
  • Maintains client confidence and protects operations by keeping information confidential.
  • Assists Finance with monthend related activities, analysis, and reporting.
  • Aids with external audits by providing supporting records and documentation.
  • Performs monthly reconciliation of payroll earnings, cash analysis, and bank reconciling items for review by the Controller.
  • Works on all aspects of yearend processing for correct and prompt distribution of W2 statements.
  • Prepares, reconciles, and generates payroll reports for the annual Worker's Compensation audit.
  • Ensures accuracy of payroll system calculations and time management system.
  • Trains agency staff as proper on the payroll system.
  • Maintains policies and procedures for payroll processes.
  • Creates monthly payroll statistics for review by Finance leadership.
  • Performs related duties as needed.
This list of essential functions is not intended to be exhaustive.


Qualifications

Education

BA/BS degree preferred or Payroll Certification

Experience

10-15 years of experience in electronic payroll system experience preferred.

Other
Valid driver's license and acceptable driving record with needed levels of coverage for auto insurance


Required Skills:


  • Possess excellent analytical and critical thinking skills.
  • Working experience of multistate payroll tax at the federal, state, and local levels.
  • Ability to adapt to changing work priorities while meeting deadlines and schedules with frequent interruptions.
  • Maintaining confidentiality.
  • Advanced skills in Excel.
  • Earlier experience in a nonprofit agency is preferred.
  • Excellent people skills as well as good verbal and written communication skills
  • Willingness to be a dynamic team member.
  • Strong computer skills and knowledge of relevant technology.
  • Willingness to learn about all areas in the agency.

Job Types:
Full-time, Contract


Education:


  • Bachelor's (required)

Experience:

- electronic payroll system: 10 years (required)
- multi-state payroll tax at federal, state, and local levels: 10 years (required)

  • Excel: 10 years (required)
- non-profit agency: 10 years (required)

  • Payroll: 10 years (required)
- electronic payroll systems: 10 years (required)
- payroll documentation: 10 years (required)
- approved personnel change forms: 10 years (required)

  • Accounting, Human Resources, and Operations: 10 years (required)
- payroll reports: 10 years (required)


License/Certification:

  • Payroll Certification (required)
  • Valid driver's license (required)

Ability to Commute:

  • Chicago, IL required)

Work Location:
In person
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