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    Office Specialist - Oklahoma City, United States - Oklahoma State University

    Oklahoma State University
    Oklahoma State University Oklahoma City, United States

    4 weeks ago

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    Description

    Job Summary:

    Oversee administrative details of the Project SOAR and Upward Bound programs by 50% of time and effort between each program while also assisting Senior Director with monthly reports. Maintains professional office procedures, overseeing office inventory, supporting both programs with clerical assistance, working with multiple program budgets, working with multiple data base systems, and helping with other day to day operations. Interacts with both high school and college level participants and their families.

    EssentialJob Functions:

    Develops and monitors effective office management system, which includes general office record-keeping, client and staff files, project inventory, purchasing acquisitions, evaluation records, etc.

    Will work with Senior Director to go over program budgets on a monthly basis.

    Will maintain Project Soar and Upward Bound website and make sure information is up to date. This also includes managing both programs social media accounts by posting photos, sharing stories, or responding to posts.

    Assists in maintaining and supporting software on lab computers and printers. Also, coordinates all needed technical applications for assessment, financial aid, career, and tutorial services.

    Works closely with various institutional offices to process acquisitions and maintain budget accountability (purchasing, accounting, IT, physical plant, business office, bookstore, catering, etc.).

    Assists in the preparation of statistical reports, grants, and annual performance reports, from the SOAR and Upward Bound database systems on a timely basis.

    High degree of initiative to work independently and collaborate in a team environment.

    Coordinate and organize various program field trips, meals, and transportation in accordance with Project SOAR and Upward Bound Program Managers.

    Occasionally assist Project SOAR and Upward Bound with recruiting events, assist with intake and student interview, and selection of students

    Purchase and maintain supplies and equipment as well as produce and maintain program forms and public relation materials in conjunction with the Executive TRIO Director or Program Managers.

    Participate in college committees as requested.

    Completes all mandatory training and participates in a minimum of two professional development workshops each year, may include TRIO Training programs or conferences.

    Performs other duties as assigned.

    Theduties listed in this job description are intended only as illustrations of thevarious types of work that may be performed. The omission of specificstatements of duties does not exclude them from the position if the work issimilar, related, or a logical assignment to the position.

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