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    Administrative Assistant to the Property Manager - Hartford, United States - Millennium Real Estate Services, LLC.

    Millennium Real Estate Services, LLC.
    Millennium Real Estate Services, LLC. Hartford, United States

    3 weeks ago

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    Description

    Job Description

    Job Description

    We are seeking an Administrative Assistant to provide administrative support to the Property Manager.

    Essential Duties & Responsibilities:

    • Strong organizational skills that reflect the ability to perform and prioritize.
    • Excellent attention to detail and the ability to handle multiple tasks seamlessly.
    • Expert level written and verbal communication skills – Bilingual in Spanish preferred, but not required.
    • Excellent telephone etiquette and a high level of recall skills.
    • Proactive approaches to problem-solving and strong decision-making capability.
    • Ability to handle confidential information with discretion and to be adaptable to various competing demands.
    • Demonstrates ability to achieve high performance goals and meet deadlines in a fast-paced environment.
    • Forward looking thinker, who actively seeks opportunities and proposes solutions.
    • A reliable personal vehicle is required for errands or tasks that would take the Administrative Assistant out of the office.
    • Able to adapt to last minute changes, scheduling travel, prioritizing, and managing multiple projects simultaneously and being able to follow through on issues in a timely manner.

    The position requires, but is not limited to:

    • Filing paperwork
    • Checking rent boxes and photocopying rent checks
    • Answering phones, checking voicemails, and relaying messages to corresponding person
    • Date stamping and distributing incoming mail
    • Handling outgoing mail by taking to post office, if necessary
    • Generating detailed work orders
    • Ordering and maintaining office supplies
    • Generating notes as tasks
    • Following up on outstanding tasks
    • Managing the Property Managers daily schedule & anticipating the needs of the Property Manager
    • Proficient knowledge of Microsoft Office (Excel, Word & Publisher) as well as Adobe Acrobat (scanning & merging files) is preferred.
    • Follow established company policies and those outlined in the Employee Handbook.
    • Willing to help in other departments as needed.

    Full time. Benefits include medical, dental, and vision insurance, 401k, life insurance, and short & long term disability.

    Company DescriptionMillennium provides Development, Construction Management, and Property Management for the affordable housing market.

    Company Description

    Millennium provides Development, Construction Management, and Property Management for the affordable housing market.
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