Records Clerk - Goose Creek, United States - City of Goose Creek

City of Goose Creek Goose Creek, United States

1 week ago

Description

Job Description

JOB SUMMARY

This position is responsible for performing administrative and record keeping duties in support of Police services to the public. This position reports directly to the Sgt. of Professional Standards.

ESSENTIAL JOB FUNCTIONS

Verifies and validates all police incident and arrest reports for correctness and accuracy.
Performs final coding and verifies data submitted to SLED.
Processes purchase orders, order supplies, processes payroll, handles grant paperwork, maintains financial files, manages inventory and balances petty cash logbook.
Assists the public with questions, comments, complaints and problems regarding all aspects of the Police Department.
Creates case files for court, logs files, transmits cases, processes referral sheets and notifies appropriate agencies.
Assists department and City personnel, other law enforcement agencies and the public with records, notary public services and media contact.
Processes Freedom of Information Act (FOIA) requests, subpoenas, Brady Motions, expungement orders, other court documents and requests from insurance companies.
Handles requests for customers both walk-ins and over the phone.
Compiles statistical reports.
Files all related documentation.
Maintains fixed assets (new vehicles, tasers, guns, etc) and disposals.
Provides notary and fingerprinting services.
Serves as back up to co-workers.
Must maintain excellent attendance at work and a helpful attitude with co-workers and customers.
Performs other duties as assigned by the Supervisor.

MINIMUM REQUIREMENTS

High School Diploma or GED, required.
Two (2) years of experience in an office setting to include records management, contact with the public and utilizing computers. Must have some records experience. Experience in a police department, preferred.
Any combination of education and experience totaling two (2) years may be considered.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of records management systems.
Skill in basic accounting and mathematics.
Ability to communicate effectively both orally and in writing.
Ability to use computers and various software programs, to include Word and Excel.
Ability to provide quality customer service, to include handling difficult customers.
Ability to work under pressure, in a fast-paced environment.
Ability to obtain and maintain National Crime Information Center (NCIC) certification.
Ability to become a Notary.

PHYSICAL DEMANDS

The work requires exerting up to 20 pounds of force occasionally, and up to 10 pounds of force frequently to move objects and the following physical abilities: fingering, handling, hearing, lifting, mental acuity, repetitive motion, speaking, standing, talking, visual acuity, and walking.

WORK ENVIRONMENT

The work is typically performed in an office.

REASONABLE ACCOMODATION

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were written out in this job description.

The City reserves the right to revise this position description at any time.

IF A CONDITIONAL OFFER OF EMPLOYMENT IS MADE, APPLICANT(S) MUST SUCCESSFULLY PASS A BACKGROUND SCREENING, PRE-EMPLOYMENT DRUG TEST AND PHYSICAL (IF REQUIRED BY THE POSITION). ADDITIONAL TESTING IS REQUIRED FOR SPECIFIED POSITIONS AND POLICE DEPARTMENT APPLICANTS.

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