- Oversees all accounting activity between the Business Office and the ENMU Foundation.
- Process and record gifts daily, including online gifts, electronic funds transfers, third-party platforms, and Gifts-In-Kind, while meeting all department deadlines.
- Create, conduct and report regularly on gift activity.
- Upload or scan supporting documentation on the donor or gift/pledge levels into Banner.
- Coordinate and maintain the Development Office accounts to include deposits, reconciliation of bank statements, and the preparation of checks and/or vouchers.
- Transmit acknowledgment data and coordinate its distribution to appropriate colleges/departments/units/donors.
- Maintain files in credit card software and for bank draft transfers for scheduled credit card/bank draft pledge payments.
- Balance donated checks, cash, bank drafts, and online charges and run transmittal reports.
- Track major gifts and outstanding pledges, add or update data, and produce pledge reminders.
- Maintain a current gift and pledge processing procedures manual.
- Organize and maintain office files, including confidential materials, accounts of fiscal and other resources and expenditures.
- Review, create, and update individual and corporate demographic information from gift source documents.
- Provide reliable, accurate, and timely responses to questions from internal and external customers.
- Research and verify information to ensure accuracy and reliability of the data in line with department policies and procedures.
- Protect confidential donor and organization information in a variety of formats including network files, digital images, and physical files.
- Provide cross-training, as needed, and coverage in the event of extended absence from positions and during busy time periods.
- Perform related duties as required.
- Highly organized and able to prioritize multiple processing tasks.
- Collaborative style, combined with the ability and desire to work in a team-based environment.
- Attention to detail, accuracy, and thoroughness in completing assigned duties.
- Ability to maintain a high degree of confidentiality and responsibility regarding information related to ENMU Foundation business and confidential prospect information.
- Strong and collegial interpersonal skills and an ability to communicate effectively in person, in writing, and by phone or web meeting.
- Strong mathematical and computational skills and the ability to audit or proof work to ensure accurate calculations.
- Demonstrated ability and desire to learn, apply and retain complex and detailed processes and procedures.
- Proficient with Banner, MS Office Suite including Word, Excel, and Outlook.
- Advocate and champion for the impact higher education advancement has on our region and in the lives of students and families.
- Possess strong investigative and analytical skills.
- Work is sedentary in nature that at times requires exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
- Be available and willing to work outside of the scope of regular business hours during busy gift processing times such as at the end of December and the end of June.
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Philanthropic Processing and Accounting Specialist - Portales, United States - Eastern New Mexico University
Description
Position Overview
The following is intended to describe the general nature and level of work being performed. This list of duties is illustrative only and is not a comprehensive listing of all the functions and responsibilities performed.
Position Summary
This important administrative role will be responsible for receiving, recording, and legally acknowledging all charitable contributions to the ENMU Foundation in a timely and accurate manner, per donor intent, Foundation policies, and in adherence with the IRS rules and regulations governing contributions. The Gift Accountant Specialist will also be responsible for all accounting of gifts and transactions between the Eastern New Mexico University Business Office and The Foundation.
Requirements
Duties and Responsibilities:
A Bachelor's degree and a minimum of two years of experience or an equivalent combination of education/experience related to the duties specified.
Knowledge, Skills and Abilities:
Working Conditions
Physical Demand and Working Conditions:
Additional Information
Application Review Date: Open Until Filled
Condition of Employment: Must pass a pre-employment background check.
Electronic Application Instructions: Electronic applications should be submitted through the "Apply" link on the top of this page. Please attach the following required documents to your electronic application:
Required Documents:
Please ensure that you attach all required documents even if you have applied for other positions at ENMU as the committee does not have access to those records.
Letter of interest
Resume
Contact information for three references (Blind reference calls may be made on applicants who become a finalist for the position)
Transcripts (unofficial for application purposes)
ENMU is an Equal Opportunity/Affirmative Action/Title IX Employer. Eastern New Mexico University is committed to creating a diverse environment and is proud to be an equal opportunity employer. The University does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other protected status in its programs, activities, or employment. People seeking additional information about the University's non-discrimination policy should contact the Affirmative Action Officer at If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the office of human resources at The University does not discriminate on the basis of sex in its educational programs, activities, employment and admission, and the University is required by Title IX and 34 C.F.R. Part 106 not to discriminate in such a manner. For more information regarding Title IX please click . New Mexico is an open records state, therefore ENMU complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Requests for records should be sent to . For any other inquires please contact Human Resources at or e-mail
