Secretary of Department Management for Urban Greenery - Knoxville, United States - SilverLinx

SilverLinx

Verified Company

Knoxville, United States

1 day ago

Posted by:

Savannah Johnson

beBee Recruiter

Description

We are looking for you to join the Garden, Cemetery and Forestry Department of the state capital Stuttgart. The position is part-time (50%) and permanent.

The Department of City Green is responsible for the planning, construction and maintenance of all municipal open spaces in the state capital Stuttgart and ensures the green infrastructure of the city's appearance.

The secretariat primarily supports the department management in carrying out tasks and, due to the diverse range of topics, is an important point of contact for citizen inquiries and the dissemination of information.

Your main tasks:
You are responsible for the reliable completion of organizational and administrative tasks for the department management.

You take on general secretarial tasks, including scheduling, follow-up management, telephone answering and forwarding, processing of incoming and outgoing mail, and ordering office supplies.

You are responsible for organizing, coordinating and monitoring appointments, business processes, meetings, committee meetings and events.

You handle public and telephone traffic and are the central point of contact for emails and information related to the department, and you also manage the Yellow Card system.

You are responsible for maintaining statistics and databases.
You oversee volunteer sponsorships.

Changes or additions to the scope of duties are reserved.

Your profile:
A degree in administration or a comparable commercial apprenticeship.
Knowledge of common MS Office applications and a confident handling of electronic media and the internet.
Excellent spelling skills and a