Event Planner - Athens, United States - University of Georgia

Description

Posting Details

Posting Details

Posting Number
S11861P

Working Title
Event Planner

Department
Law School-Cont Judicial Educ

About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

College/Unit/Department website

Posting Type
External

Retirement Plan
TRS

Employment Type
Employee

Benefits Eligibility
Benefits Eligible

Full/Part time
Full Time

Work Schedule

Additional Schedule Information
Monday- Friday, 8AM-5PM
Occasional evenings or weekends required.
Ability to travel on evenings or weekends.

Advertised Salary
$40,141

Posting Date
03/29/2024

Open until filled
Yes

Closing Date

Proposed Starting Date
04/29/2024

Special Instructions to Applicants

Location of Vacancy
Athens Area

EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ).

Position Information

Classification Title
External Affairs Paraprofessional/Professional

FLSA
Non-Exempt

FTE
1.00

Minimum Qualifications
Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Position Summary

• Processing constituent registration applications for participation in specific Institute of Continuing Judicial Education (ICJE) learning activities.
• Organizing and producing pre-conference materials for distribution on-site.
• Compiling evaluation data and attendance records for post-conference reports.
• Coordinating pre-conference venue logistics such as food service, audio visual needs, meeting space set-up and other related tasks.
• Collegial interaction will the assigned coordinator as well as persons working in the area of administration as routinely needed.

Also, occasional overnight, in-state travel to conference venues.

Knowledge, Skills, Abilities and/or Competencies

• Significant periods of time using a computer work station, along with the capability and interest in learning new computer skills.
• Proficient in attentiveness to detail, multi-tasking, and prioritization.
• Demonstrable ability as well as willingness to interact hospitably as a colleague with other personnel in the organization is also a key element of successfully doing the work.
• Ability to create and maintain database software information for registration and educational reporting purposes.

Physical Demands

• Occasionally lift the equivalent of a paper or banker's box weighing 25 pounds
• Work each day, usually seated, with computer screen data for lengthy periods of time
• Computer work station in a shared office space involving some telephonic interaction with other people
• Driving as needed to perform job duties

Is driving a responsibility of this position?
Yes

Is this a Position of Trust?
Yes

Does this position have operation, access, or control of financial resources?
No

Does this position require a P-Card?
No

Is having a P-Card an essential function of this position?
No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?
No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)
Yes

Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

• Input attendee registrations in to PSO, including sorting training request applications, verifying/ updating personal information; emailing receipts and confirmations to attendees.
• Telephone, fax, and e-mail communication regarding enrollment issues related to sign-up forms to verify inconsistent or incomplete information.
• Maintain attendee rosters for approximately 25 ongoing events involving over 1500 constituents and about six constituency groups.
• Maintain and report this information to different committees and groups regularly using PSO, MS Word and MS Excel.
• Regularly send email reminders to constituents regarding upcoming courses including, constituent advisements, venue specifications and enrollment modifications.

Percentage of time
60

Duties/Responsibilities

• Assist the event coordinator prior to the conference with compiling all materials needed on-site, including attendees' name badges, handout materials, special dietary cards for meals and any other special needs for the conference.
• Prepare feedback forms used on-site by attendees, i.e. evaluations.

Percentage of time
15

Duties/Responsibilities

• Assist the event coordinator after completion of the conference with reporting the course evaluation feedback, both numerical data and written comments for dissemination to the coordinator of the event, any speakers or other appropriate staff members for dissemination to the board of trustees on a quarterly basis.
• Input, maintain, and regularly report approved hours of attendance to staff members as well as other committees and groups (hours will be maintained in PSO as well as an MS Excel spreadsheet).

Percentage of time
15

Duties/Responsibilities

• In-state travel to provide on-site assistance for various ICJE programs.
• Assist coordinator with online course preparation and administration.

Percentage of time
10