Office Coordinator - Newport Beach
1 day ago
Job description
Benefits:
401(k)
401(k) matching
Competitive salary
Dental insurance
Flexible schedule
Health insurance
Paid time off
Parental leave
Profit sharing
Vision insurance
Location:
Newport Beach, CA
Job Type:
Full-Time
Salary Range:
$30 - $35.00/hour
About Canterbury Consulting
Canterbury Consulting is an independent investment advisory firm based in Newport Beach, CA.
Canterbury provides consulting services to community foundations, educational endowments, religious organizations, arts and cultural foundations, health care organizations, and family offices.
Founded in 1988, the firm designs and manages custom investment programs aligned with each client's goals.Canterbury is the investment office for its diverse clients and provides objective investment advice, asset allocation, manager selection, risk management, implementation, and performance measurement.
Canterbury Consulting strives to deliver performance and service that exceeds the needs and expectations of its clients.Named one of the Best Places to Work by two publications for five consecutive years:
the Orange County Business Journal and Pensions and Investments Magazine
Canterbury Consulting is deeply committed to cultivating a dynamic, collaborative environment.
We are approximately 70 like-minded professionals passionate about helping our clients work towards their missions - from endowments and foundations to healthcare organizations and families.
We believe each individual's unique skills and experiences contribute to greater experiences for all.Through a culture of respect, accountability, and teamwork, we empower our people to have a real impact on their clients and the community.
Office Coordinator at Canterbury Consulting
We are seeking an experienced Office Coordinator to provide strategic and administrative support for our senior executives and consultants, manage our CRM, provide administrative and receptionist support, and manage day-to-day office tasks.
Key Responsibilities:
Assist in scheduling/coordinating calendars of senior executives, which includes client meetings as well as internal meetings.
Manage complex calendars and prioritize meetings across multiple time zones.
Coordinate domestic and international travel arrangements.
Prepare presentations, reports, and briefing materials.
Act as a liaison between executives and internal/external stakeholders.
Organize board meetings, off-site meetings, and internal meetings.
Handle confidential information with the utmost discretion.
Lead or assist with special projects, research, and cross-functional initiatives.
Manage expense reports and assist with budget tracking.
Assist with marketing initiatives, such as maintaining up-to-date materials and tracking of RFP data.
Provide comprehensive support for the Chairman's personal investment portfolio, such as ensuring the signing of financial documents, managing correspondence and agreements, and timely handling of all related paperwork.
Responsible for maintaining the ticket process, which includes the creation and tracking of completed tasks for client agreements (new, revised, terminated).
Administrative & Office Support:
Answer incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department.
Receives, sorts, and routes mail.
Order, receive, and maintain office supplies.
Responsible for catering for office meetings, trainings, and events.
Keep kitchen supplied with drinks and snacks.
Assists with planning and coordinating internal company events such as happy hours, annual holiday party and annual Canterbury Day.
Customer Relationship Management (CRM):
Responsible for maintaining company's CRM system, which includes tracking the onboarding of new clients and ensuring all client changes are updated timely.
Required Skills & Qualifications
Experience:
4+ years of office coordination and administrative support experience.
Proven track record in high-pressure, dynamic environments.
Education:
Bachelor's degree preferred; equivalent experience considered.
Technical Skills:
Proficiency in Microsoft Office Suite, SharePoint, and project management tools.
Familiarity with virtual collaboration platforms (Teams, Zoom).
Core Competencies:
Advanced organizational and time-management skills.
Strong written and verbal communication abilities.
High level of discretion and integrity.
Proactive problem-solving and decision-making skills.
Preferred Attributes
Strong interpersonal skills and emotional intelligence.
Adaptability to shifting priorities and last-minute changes.
Strong work ethic, attention to detail, and the ability to work both independently and as part of a collaborative team.
BenefitsBenefits package includes:
medical, dental, life, disability, and vision insurance
401k program with a company match
Profit sharing plan
12 paid holidays and 17 days of paid time off the first year of employment
Physical Requirements
Musculoskeletal Endurance:
Ability to remain in a stationary position for extended periods
Manual Dexterity:
Frequently operates a computer and other office equipment
Visual Acuity:
Must be able to visually inspect documents and computer screens for accuracy
Mobility:
Occasionally move objects up to 25 pounds
Work Environment
Environmental Conditions:
The work is performed in a typical office environment with moderate noise levels and controlled temperatures
Collaboration:
Collaborative and team-oriented culture with regular staff meetings and events
Communication:
Must be able to communicate effectively with team members and clients
How To Apply
Please complete your application on our Career Portal at Canterbury Consulting Incorporated.
Accommodation Statement
Canterbury Consulting is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application and hiring process.
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