- Calendar Management:
- Travel Management:
- Expense Report Management:
- Headcount Management:
- Recruitment, Onboarding/ Offboarding:
- Budget management, including creating Purchase Orders, and tracking spend in partnership with the Chief of Staff: Owns expense management including documentation (e.g., purchase orders [POs], receipts, tax award spreadsheets, statements of work, reclassifications), expense tracking, and policy compliance. Educates team on Microsoft Policy to ensure compliancy across team/division/organization and escalates issues as needed. Functions as interim approver.
- Cross-Functional Collaboration and Communication:
- Rhythm of Business (ROB): Partners with leader(s) to building and managing annual rhythm of business (ROB).
- Morale:
- Meeting/Event Support:
- 5 years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, calendar management, and administration work for executive/upper-level management.
- 3 years of experience with Microsoft Outlook, Word, Excel, PowerPoint.
- 2 years of experience supporting an executive in a face-paced, corporate environment.
- Microsoft Cloud Background Check:
- Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)
- OR equivalent experience.
- 2 years experience serving as mentor to others.
- 3 years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
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Executive Business Administrator - Redmond, United States - Microsoft Corporation
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Description
Are you looking for a dynamic role in a fun and highly collaborative team? Do you like the challenge of complex calendaring and working to coordinate customer meetings, events, and team meetings? Do you thrive with planning and have an eye for details? A fantastic opportunity awaits a highly organized, motivated, and collaborative professional.
With this role, the Azure Edge Team is looking for an innovative Executive Business Administrator that is comfortable with fast-paced change and has experience working with a large, cross-functional team.
Microsoft's mission is to empower every person and every organization on the planet to achieve more.As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals.
Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.
In alignment with our Microsoft values, we are committed to cultivating an inclusive work environment for all employees to positively impact our culture every day.
Responsibilities
Process expense reports in a timely manner, as well as interim approve their Directs' expense reports in compliance with all Microsoft policies.
manages headcount management activities in collaboration with Business Manager(s) and/or Chiefs of Staff including creating positions, transfers/departures, reporting, offboarding, and transactions within headcount management tools.
Collaborates with Global Talent Acquisition (GTA) to facilitate internal and external recruitment efforts, and partners with hiring managers to ensure an effective process.
Supports intern and university recruitment for the broader organization (e.g., planning, placement).Lands and delegates onboarding activities (e.g., ordering new-hire equipment, setting up workstations, distribution lists, security groups) and provides support to new employees, vendors, and interns as an essential contact for questions and company information.
Provides high-level support for a seamless executive onboarding experience.Uses executive maturity and independent insight judgment, discretion, business insights, and perspectives to direct and prepare staff to distribute information to their teams and/or supported leader.
Manage end-to-end logistics for team meetings and offsites, which include meeting logistics (booking space and catering), and material preparation.
Other
Embody our culture and values
Qualifications
Required/Minimum Qualifications
Other Requirements:
Ability to meet Microsoft, customer and/or government security screening requirements are required for this role.
These requirements include, but are not limited to the following specialized security screenings:
This position will be required to pass the Microsoft Cloud background check upon hire/transfer and every two years thereafter.
Additional or Preferred Qualifications
There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $ $52.98 per hour.
Certain roles may be eligible for benefits and other compensation.Find additional benefits and pay information here:
Microsoft will accept applications for the role until May 20, 2024.
Microsoft is an equal opportunity employer.
Consistent with applicable law, all qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances.
If you need assistance and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations ) .