Executive Administrative Assistant - Raritan, United States - Johnson & Johnson

Johnson & Johnson

Verified Company

Raritan, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Johnson & Johnson is recruiting for an Executive Administrative Assistant in Raritan, NJ.

Per our J&J Flex Policy, the expectation for this position is to work in office 34 days per week and work from home 12 days per week. _

The Executive Administrative Assistant supports the VP, Global Medial Affairs Cardiopulmonary and Medical Adoption as well as the Sr Director Strategy and Execution in numerous diversified areas and activities.

The Executive Administrative Assistant performs numerous diversified secretarial, clerical, and administrative duties and responsibilities for the Executive and Sr. Director.

Key focus areas include managing complex and ever-changing calendars; scheduling global meetings, events and activities; developing business reports and managing global travel and expenses.

Also includes partnering with all assistants across Global Medical Affairs and the Global Commercial Strategy organization to share best practices and ensure a smooth running and efficient organization.

Principal Duties and Responsibilities

Prepares agendas and materials for executive meetings.
Establishes and maintains support systems for structuring priorities necessary to the Executive.
Assist in managing the executives schedule to include scheduling meetings and appointments.
Coordinates and assists in developing associated business reports and prepares presentations.
Organizes files, performs data entry and analyses data, and maintains accurate records.
Handles confidential matters requiring discretion and judgment.
Acts as liaison with other departments and outside agencies, including senior level management.
Administrative and projectbased support
Secretarial duties such as managing travel arrangements, preparing and coordinating meetings, document management, etc.
Updating contact and stakeholder databases
Responding to external and internal enquiries
Coordinating Team Projects as and when required
Expense and budget management
Support & collaborate with GMAF Communication Lead
Support & collaborate with GMAF HR Lead

Qualifications:

Minimum of a High School Diploma is required
Minimum of 6 years of professional, related work experience required
Experience in an administrative role at executive level is required
Excellent working knowledge of MS Office: Outlook, Word, Excel and PowerPoint is required
Prior experience with budget & travel processing platforms is a plus (Concur, CTO...)
This role may require up to 10% travel

The base pay range for this position is $59,850 to $96,600.

Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short
- and long-term disability, business accident insurance, and group legal insurance.

Employees may be eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)).

This position is eligible to participate in the Company's long-term incentive program.

Employees are eligible for the following time off benefits:

Vacation
up to 120 hours per calendar year
Sick time up to 40 hours per calendar year; for employees who reside in the State of Washington up to 56 hours per calendar year
Holiday pay, including Floating Holidays up to 13 days per calendar year
Work, Personal and Family Time up to 40 hours per calendar year

Additional information can be found through the link below.

Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.