Executive Assistant to The CEO - Newburgh, United States - Independent Living, Inc.

Independent Living, Inc.

Verified Company

Newburgh, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Type
Full-time

Description
Do you have experience with working at the administrative executive level? We want to speak with you

Individuals with disabilities are encouraged to apply.

Duties and Responsibilities:

Provides dedicated support to the Executive Director (CEO) on projects and programs pertaining to the administrative, organizational and operational functions of the Center
Regularly participates in meetings as directed by the CEO and takes minutes and agreements as needed.
Assists with managing CEO calendars and scheduling meetings.
Takes minutes for meetings as requested.
Attend meetings to actively represent ILI/ IHC as requested
Under the direction of the CEO, coordinates meetings and activities of the Board of Directors, attending meetings and taking minutes.
Maintains and distributes the ILI and IHC Board and Committee calendars.
Actively participates in Administrative Team meetings as requested.
Maintains Board of Director's governance documents.
Creates vouchers for the CEO's expenses and tracks receipts.
Serves as an interface between the CEO and outside agents.
Obtains liability and Worker's Compensation certificates for contracts.
Providers guidance, coaching, and assistance to program directors, managers, and staff as needed in the absence of, or at the direction of, the CEO
Handles telephone calls, mail, and correspondence.
Creates reports as requested for special projects and coordinates consumer satisfaction surveys.
Creates and maintains contract spreadsheet along with hard copies of each contract.
Assists in the execution of new contracts and the recredentialing of existing contracts.
Assists in the packaging and submission of grant/ contract proposals as requested.
Coordinates snow closings if/when applicable.
The above list of responsibilities is not intended to be all inclusive, other responsibilities and/or training may be assigned or required.

SHIFT:

Monday through Friday 9am 5pm. This position will require flexibility based on the needs of the organization.

PAY RATE:
- $58k - $62k/yr

BENEFITS:

401(k)
Health insurance
Dental insurance
Vision insurance
Life insurance
Flexible Spending Account (FSA)
Paid time off
Paid holidays from the first day of employment
Paid lunch break

Requirements:

High School Diploma or equivalent required; college preferred.
A minimum of 2 years of similar not for profit human services preferred
At least 5 years of administrative support experience required.
Strong communication skills

- written and verbal with the ability to communicate effectively and in a professional manner with all levels of stakeholders throughout the agency and in the community.