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    Executive Assistant Office Manager - Chicago, United States - The Larko Group

    The Larko Group
    The Larko Group Chicago, United States

    3 weeks ago

    Default job background
    Accounting / Finance
    Description

    Our client is looking for a highly organized and seasoned Office Manager/Executive Assistant (part-time) for a long-term temporary role. This position involves handling daily office operations, supporting the Business Development team, and providing executive assistance to the leadership team. You'll be wearing multiple hats to ensure smooth office operations while offering top-notch administrative support to the executive team. The ideal candidate is a proactive issue resolver with a strong knack for managing multiple tasks and priorities simultaneously.

    This is a fantastic chance to work Monday-Wednesday in a vibrant setting alongside a highly skilled team.

    Responsibilities

    • Support the Business Development team and oversee the CRM database.
    • Manage expenses using Concur, making sure submissions are timely for each team member.
    • Schedule management for 7 executive team members (deal investment team) who are mainly self-sufficient.
    • Ensure office supplies are stocked, oversee visitor entry in the system, and handle building-related communications.
    • Handle travel bookings and logistics as required, managing changes and updates as needed.
    • Handle calendars both professionally and personally as requested.
    • Meet deadlines and showcase resourcefulness in resolving any discrepancies or conflicts.
    • Plan and coordinate internal and external company events.
    • Be proactive in assisting with other ad hoc duties.

    Ideal Experience

    • 5+ years of relevant experience with a significant background as an Executive Assistant.
    • Ability to work independently with minimal supervision.
    • Efficient at meeting deadlines and solving problems effectively.
    • Proficient in Google Suite, MS Suite, DealCloud, and Concur.
    • Strong verbal and written communication skills for interactions with executives, colleagues, and external partners.
    • Outstanding organizational abilities to manage tasks simultaneously.
    • High level of accuracy and attention to detail in calendar management, report preparation, and correspondence handling.
    • Aptitude for handling sensitive information with discretion and maintaining confidentiality.
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