Executive Assistant - Helena, United States - State of Montana

State of Montana Helena, United States

3 weeks ago

Description

Position Title:
Executive Assistant

The Montana Department of Transportation (MDT) is recruiting for an Executive Assistant.

This position performs a variety of executive administrative duties for the Director's Office, the Transportation Commission, and MDT Administrative Staff.

Responsible for proactively managing event registration, travel arrangements, scheduling, and correspondence for the Director, Deputy Director and Chief Operating Officer.

This position serves as the initial point of contact for the Director's Office, professionally communicating and representing MDT. Supports the Director's Office by completing research and assigned special projects. Is the secretary of the Transportation Commission and is the Director's liaison concerning the Transportation Commission. This position reports to the Public Information Officer and does not supervise others.

For a full job description, please contact Alycia Gereg at

Benefits of working for MDT and the State of Montana include:

Culture of public service and a commitment to work/life balance
Health, Dental, and Vision Insurance
Access to Montana Health Centers, low-cost clinics for state employees and their families
State Retirement plan and additional savings opportunities (deferred compensation)
Employees in this position receive overtime compensation or compensatory time for all time in a pay status over 40 hours in a workweek
Paid vacation, sick leave, and holidays
Eligibility for Public Service Student Loan Forgiveness
Benefits apply on first day of employment
Relocation assistance may be offered to the successful candidate at the time of offer

For information on the Montana Department of Transportation's mission, vision, and values, please visit our website:

Required Education and Experience:

Bachelor's Degree in Communications, English, Public Relations, Business Administration, or a related field.
2 years of experience in administrative support functions for high level managers, office management, correspondence development, editing, or other related experience.
Alternative combinations of related education and experience may be considered. Such as 6 years of related experience.

This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.

Knowledge, Skills, and Abilities:

Strong written and verbal communication skills.
Ability to develop and maintain effective working relationships with a variety of individuals and agencies.
Exercise judgement and problem-solving skills in responding to complex or controversial inquiries.

Required Application Materials:

A resume detailing your qualifications and work history.
A cover letter of no more than two pages addressing your qualifications for the position.

Your online application and all required materials must be submitted before midnight on the closing date. Ensure all materials submitted are selected as "Relevant."

If you need an accommodation with the application process, please contact the HR representative listed below.

Other Information:
This position is covered by a VEBA (Voluntary Employee Benefit Association). The successful applicant for this position will be required to participate in the VEBA group. The VEBA group can take part in an annual election. Any questions regarding the VEBA can be addressed to Laurie Edwards, MDT Human Resources Division

The Montana Department of Transportation is an equal opportunity employer. Women, racial and ethnic minorities, people with disabilities, and veterans and disabled veterans are encouraged to apply. People with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may call the Human Resources and Occupational Safety Division, at

The Montana Department of Transportation (MDT) is committed to continuous improvement of our employee safety program and our safety and health processes, and to achieving an injury-free workplace.

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