Executive Assistant to the President - Helena, United States - Gpac

Gpac Helena, United States

1 week ago

Description

Job Description

Full job description

Executive Assistant to the President

Benefits:

Great Work Environment & Company Culture
Competitive compensation
Medical, Dental, Vision, and 401k Matching
Stable Employment - Year Round
Life Insurance

A local General Contractor is seeking a highly organized, detail-oriented Executive Assistant to support their President. This role requires a blend of administrative competencies and an understanding of the construction industry. The ideal candidate will be an excellent communicator, capable of managing multiple priorities in a fast-paced environment, and will play a critical role in the smooth operation of our executive team's activities.

Responsibilities:

Provide comprehensive administrative support to the executive team, including scheduling meetings, managing calendars, and coordinating travel arrangements.
Act as a liaison between the executive team and other staff, external partners, and stakeholders, ensuring effective communication and the timely flow of information.
Prepare and edit correspondence, communications, presentations, and other documents on behalf of the executive team.
Manage and organize project-specific information, ensuring easy access and retrieval by the executive team.
Coordinate and prepare for executive meetings and presentations, including material preparation, agenda setting, and follow-up actions.
Handle confidential information with discretion and integrity.
Assist in the coordination of company events as needed.
Contribute to the continuous improvement of administrative processes and procedures.

Required Skills and Abilities:

Excellent verbal and written communication skills
Highly autonomous, self-directed, organized and detail-oriented
Ability to maintain a calm and helpful attitude under times of stress
Intuitive ability to anticipate needs
Advanced computer skills
Comfortable working in a construction environment
Strong interpersonal and negotiation skills
Able to interface and communicate with all levels of employees and management
Professional demeanor
Must have clean driving record and current valid driver license
Reliable transportation

Education and Experience:

Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management
Advanced Microsoft Office skills, with an ability to learn other programs and software
Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
Valid Driver License

If you are interested in learning more about this opportunity, please apply or email me directly at

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations. GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. We are extremely competitive, client-focused and realize that our value is in our ability to deliver the right solutions at the right time.

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