Physics Division Administrative Support - Newport News, United States - Jefferson Lab

Jefferson Lab

Verified Company

Newport News, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job ID:

13382

Location:

Newport News, VA

Category:

Clerical/Admin

Division:

Physics

Position Type:

Regular

Education:

High School Diploma

Experience Required:

5+ years

Relocation Provided:

No

Position Description

Come join our team at Jefferson Lab, where great minds matter.

Posting Date: 04/19/2024

Salary Range:
$42,700 - $62,300 (AS III)

Work Location Type:
Hybrid (4 days in the office, 1day remote)

What your job will be like:

Working under limited supervision, performs a variety of activities in support of functional areas such as finance, purchasing, or human resources or for a specific project, administrative, or technical group.

Gathers, collects, records, tracks and verifies data and information from multiple sources. Compiles, reviews and analyzes data. Uses software for functional area, to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance the department's workflow. Provides data and information to others on functional unit processes and procedures.

In this role you will:

Work with staff from various lab organizations and visitors/correspondents throughout the Physics Division and scientific community.
Coordinate and process foreign and domestic travel for assigned experimental halls and technical groups
Complete estimate and report in expense, provide necessary documentation
Serve as the point of contact with the Travel Department to ensure timely processing of travel and providing follow up documentation and answering questions as needed

Update and maintain group web pages as requested.

Prepare presentations, create and maintain spreadsheets and draft letters and documents as required utilizing Microsoft Word, PowerPoint and Excel

Coordinate and implement conferences, collaboration meetings, interviews, seminars and workshops for staff and user community. Maintain calendars as required for Group Leader, scientific and technical staff

Work closely with the Human Resources Division Partner to coordinate confidential information to assist with on-boarding, user visits, and international visitors as needed.

Interact with laboratory staff in multiple departments as well as the external user community and related institutions and universities, vendors and other outside service providers when requested by supervisor.

Coordinate with other division and lab management administration with availability and scheduling of conference spaces and meeting rooms.
Assist User Liaison, Programmatic Support and Executive Division Administrator in collecting and organizing input for annual and other reports.

Qualifications we require:

Education

High School Diploma required

Experience

5 years' experience in Administrative Capacity

Knowledge, Skills and Abilities

Ability to perform complex tasks independently and as part of a team and to investigate and analyze unusual conditions, problems or issues and work through to resolution while adhering to laboratory policies and protocols

Experience planning and implementing conferences, meetings and workshops. and tracking/managing budgets.

Experience coordinating foreign and domestic travel.,

Excellent customer service skills as well as advanced written and oral communication, interface and conflict resolution skills required.
Extensively demonstrate ability to work independently and interact well with others
About Jefferson Lab

Join a community with a common purpose of solving the most
challenging scientific and engineering problems of our time. The
Jefferson Lab campus is located in southeastern Virginia amidst a
vibrant and growing technology community.

A career at Jefferson Lab is more than a job. You will be part of
"big science" and work alongside top scientists and engineers from
around the world unlocking the secrets of our visible universe.
Managed by Jefferson Science Associates, LLC; Thomas Jefferson National
Accelerator Facility is entering an exciting period of mission growth
to have an impact. You could call it work, or you could call it a
mission. We call it a challenge. We do things that will change the
world.
Total Rewards at Jefferson Lab

At Jefferson Lab, we believe that a comprehensive employee benefits
program is an important and meaningful part of the compensation
employees receive.

Our benefits program includes, but is not limited to:

Medical, Dental, and Vision Care Plans
Flexible Spending Accounts
Paid Time-off and Leave Programs (Paid Parental, vacation, holidays, and sick leave)
401(k) Plan - 9% Lab Contribution; 100% vested
Flexible Work Arrangements (Remote & Alternate Work Schedules available)
Tuition Assistance, Training and Professional Development Programs
Live
near the waterways of the Chesapeake Bay region with access to nearby
beaches, mountains, and all major metropolitan centers on the East Coast

Jefferson Science Associates, LLC (JSA) manages and operates the
Thom