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    Associate Payroll Administrator - Chicago, United States - ZAG Zyklotron AG

    ZAG Zyklotron AG
    ZAG Zyklotron AG Chicago, United States

    3 weeks ago

    Default job background
    Description
    *Open to remote candidates that reside in the United States. Must be able to work Central Time Zone (CST) hours
    Reporting into our Finance team, working closely with the Payroll Manager, Human Resources and VP of Accounting. The

    Associate Payroll Administrator

    will provide payroll, reporting, accounting, administrative and analytical support for VelocityEHS.

    You will be responsible for processing multi-state US payroll, Canadian payroll and the administration, maintenance and accuracy of data and workflow approvals in Ultipro (HRIS).

    Additionally, you will assist with reporting and other various accounting functions.

    This position requires a highly motivated and analytical self-starter who is an expert in using and configuring HRIS, organized, pays great attention to detail, is deadline oriented, and communicates effectively both verbally and in writing.


    PRIMARY DUTIES AND RESPONSIBILITIES:
    Key Responsibilities include but are not limited to:
    Responsible for inputting & processing payroll using UltiPro for US (semi-monthly/multistate) and Canadian (semi-monthly/multi-state) employees

    Ensure accuracy and compliance within the payroll database including new hires and changes relating to pay rates, deductions, tax withholding and reporting, W2s, garnishments, direct deposits, electronic payroll feeds, etc.

    Establish and maintain all relevant state/provincial/local accounts, withholdings and required filings
    Responsible for completing verifications of employment, wage verifications and support orders
    Assist employees with payroll related inquires
    Responsible for generating and distributing all payroll/employee related reports both internally and to external agencies
    Prepare and file Canadian tax filings and payments on a timely basis
    Reconcile and verify tax returns on a quarterly and annual basis.
    Prepares annual reports and verifies W-2s/T-4s
    Assist with Sales Incentive calculations.
    Reconcile monthly billing statements against payroll deductions
    Assist the CFO and AVP in assuring ongoing compliance with the Sarbanes-Oxley Act

    Assist with Accounting functions outside of payroll including coding and entering vendor invoices, payment to vendors, payment to employees, maintaining accounting ledgers by verifying and posting account transactions, verify vendor accounts and vendor maintenance, and review coding and verify math on invoices submitted.

    Analyze General Ledger accounts to confirm completeness and accuracy of data; use judgment as to whether account balances are correct; examine accounting documents to ascertain that transactions are properly supported.

    Provides other support to Finance and HR as assigned

    Minimum Skills & Qualifications:
    Bachelors degree or equivalent work experience
    5+ years experience processing multi-state US and/or Canadian payroll.
    In-depth knowledge of payroll regulations and operation of payroll software
    Highly skilled in use of excel spreadsheets
    Experience with accounting software
    Self-directed, highly motivated, and able to work with minimal supervision
    Demonstrated ability to maintain a high-level of confidentiality concerning employees, business, and other sensitive data
    Experience utilizing strong reasoning, problem solving and analytical skills
    Strong oral and written communication, including documentation and presentation skills
    Demonstrates proficient knowledge of measurement concepts, data collection, and analysis
    Must be able to work Central Time Zone (CST) hours
    Preferred Skills & Qualifications
    Experience with UltiPro HRIS full product suite including Cognos reporting
    Certified Payroll Professional (CPP) strongly preferred.
    Experience with accounting software (Intacct)
    Advanced MS Excel skills
    Who is VelocityEHS?
    VelocityEHS is the largest and fastest-growing environmental, health, safety (EHS) and sustainability software company in the world.

    More than 10 million people rely on our innovative on-demand (cloud-computing technology) safety and compliance management solutions to do their jobs safely and protect the environment.

    Our customers include the worlds most esteemed Fortune 1000 corporations.

    From manufacturing to food & beverage, from chemicals to pharmaceuticals, weve worked with them at every level, from the boardroom to the shop floor.

    We still operate with the same start-up mentality that has made us the leading cloud EHS company, and offer each and every employee the opportunity to grow and reach their full potential.

    What are the benefits and perks of working at VelocityEHS?
    You and your loved ones will be supported with a competitive and comprehensive benefits package. Below are some highlights, or you can review all our perks and benefits by visiting our career page
    Generous time off programs
    Medical/dental coverage, retirement (with employer match), and parental leave plans for all family types
    Job shadowing programs and one-on-one coaching opportunities
    Tuition reimbursement for continuing education, advanced degrees, and certifications
    Remote-first and flexible work schedule to fit your familys needs
    Monthly stipend to make your home office more comfortable, productive, and successful
    Corporate wellness and personalized preventative mental health care programs
    We welcome and encourage diversity in the workplace. VelocityEHS is an Equal Opportunity and Affirmative Action Employer.

    All qualified applicants will receive consideration for employment without regard to age, race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous/Native American status, or disability.

    Applicants with disabilities can request accessible formats, communication supports, or other accessibility assistance by contacting
    Headhunters and recruitment agencies may not submit resumes/CVs through this website or directly to managers. VelocityEHS does not accept unsolicited headhunters and agency resumes.

    VelocityEHS will not pay fees to any third-party agency or company that does not have a signed agreement with VelocityEHS.


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