Bilingual Administrative Assistant - Chicago - Addison Group

    Addison Group
    Addison Group Chicago

    3 days ago

    Tourism / Travel / Hospitality
    Description

    Bilingual Administrative Assistant (Temporary)

    Location (city, state): Chicago, IL

    Industry: Hospitality / Corporate Finance

    Compensation: $22.00–$26.50 per hour (W2)

    Work Schedule:

    37.5 hours per week

    Monday–Thursday on-site

    Fridays remote, unless in-person meetings require attendance

    8:30 AM–5:00 PM

    Benefits: This position is eligible for medical, dental, vision, and 401(k).

    About Our Client:

    Addison Group is partnering with a well-established global organization within the hospitality industry seeking a Temporary Administrative Assistant to support its Finance department at corporate headquarters. This opportunity is due to an increased workload and will provide high-level administrative exposure supporting senior leadership.

    This assignment is expected to run through early August 2026, with potential extension through the fall.

    Job Description:

    The Administrative Assistant will provide comprehensive support to senior-level executives within a fast-paced corporate environment. This role requires strong organizational skills, professionalism, and the ability to manage multiple priorities while maintaining attention to detail. The ideal candidate is proactive, adaptable, and comfortable supporting VP and SVP-level leadership.

    Spanish bilingual skills are strongly preferred, as the role involves communication with a high volume of Spanish-speaking employees.

    Key Responsibilities:

    • Manage complex executive calendars, including coordinating meetings across multiple time zones
    • Arrange internal travel logistics and process related documentation
    • Prepare, submit, and reconcile expense reports
    • Process invoices and financial documentation using internal systems
    • Draft internal communications, announcements, and correspondence
    • Prepare meeting materials including agendas and follow-up documentation
    • Provide administrative backup support to other team members as needed
    • Maintain confidentiality when handling sensitive information
    • Partner closely with the Executive Assistant to ensure seamless executive support

    Qualifications:

    • Bilingual Spanish highly preferred
    • Minimum of 3 years of administrative experience in a corporate setting
    • Experience supporting senior leadership required
    • Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
    • Experience managing expense reports and invoice processing
    • Familiarity with expense management systems such as Oracle or Concur preferred
    • Experience coordinating travel arrangements
    • Strong written and verbal communication skills
    • Ability to manage multiple competing priorities with minimal supervision
    • Bilingual Spanish preferred

    Additional Details:

    • Temporary assignment through early August 2026, with possible extension
    • Business casual dress code
    • Equipment provided
    • Background check required prior to start
    • Interview process includes an initial virtual interview followed by a second round with senior leadership

    Perks:

    • Hybrid schedule with remote flexibility on Fridays
    • Exposure to executive-level operations within a global organization
    • Opportunity to work in a professional corporate headquarters environment
    • Long-term temporary assignment with potential extension
    • High-visibility role within the Finance department

    Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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