Coordinator, Human Resources - Colorado Springs, United States - State of Colorado

Description

Salary: $51, $54,183.00 Annually

Location : Multiple Locations, CO

Job Type: Full Time

Job Number: GJE /2024

Department: Front Range Community College

Opening Date: 05/09/2024

FLSA: Determined by Position

Primary Physical Work Address: 4616 S Shields St. Fort Collins, CO2190 Miller Dr. Longmont, CO

FLSA Status: Non-Exempt; position is eligible for overtime compensation.

Department Contact Information: Annette Morales

Type of Announcement: This announcement is not governed by the selection processes of the classified personnel system. Applications will be considered from residents and non-residents of Colorado.

How To Apply: Online applications through the Colorado Jobs portal will not be accepted. Please follow instructions on the job announcement for submitting an application.

Department Information

We are currently looking for two HR Coordinators, one to be located at our Boulder County Campus and one to be located at our Larimer Campus.

Who We Are
With three campuses along Colorado's Front Range, Front Range Community College is the state's largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities.

Each year approximately 5,000 FRCC students transfer to four-year universities. FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the "Top Online Colleges" in the country by Newsweek.

One of FRCC's main goals is to offer educational excellence for everyone. The college's strong commitment to student success means we start by creating an inclusive and equitable environment-one where both students and employees feel they belong and are supported. FRCC's focus on diversity, equity and inclusion is woven into the fabric of our college conversations and decision-making processes. We are actively seeking to hire a workforce that reflects the diversity of our student body.

The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive.

FRCC employees and leaders work hard to create a culture of collaboration, innovation and pride. We're looking to hire people who share these values-along with our commitment to student success, equity and excellence.

About Organizational Development and Human Resources
Front Range Community College (FRCC) aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees and communities. The Division of Organizational Development & Human Resources at FRCC fosters an inclusive work environment, supporting recruitment, talent development, and employee relations. The division provides HR services including recruitment, benefits, and professional development. Our focus on strategic workforce planning ensures we attracts and retain top talent aligned with FRCC's goals. Committed to diversity and inclusion, we drive initiatives promoting innovation and collaboration while fostering a culture of accountability.

Description of Job

Who You Are
As the HR Coordinator, you are the first point of contact for the Human Resources office at the FRCC Campus. You administer and coordinate functions in the HR office with emphasis on HR/Payroll workflow, payroll-related data entry, new hire set-up, supervising student staff and providing administrative support to the HR&OD Department.

Ideally, you are an effective collaborator across a variety of stakeholders and have a commitment and passion for continual process improvement and customer service. You possess strong organizational skills, attention to detail and interpersonal skills with a sense of urgency.

While this position has some flexibility for remote work, this position will require consistent campus presence. This position may also travel occasionally to all three FRCC campuses.

Please note: You need to be a Colorado resident on your first day of employment.

SALARY: $51,603 to $54,183 annually

BENEFITS:

SELECTION PROCESS:Position will remain open until filled with a priority deadline of May 22, 2024. This posting may be used to fill multiple or similar positions.
Preliminary screening will be made on the basis of completed application package submitted by candidate. In your application, please include a resume and cover letter that specifically addresses how your background and experience align with requirements, qualification and responsibilities of the HR Coordinator

Primary Duties
Manage New Hire Paperwork and File Set Up:

• Initiate background checks appropriate for the new hire's employee type, including gathering necessary release forms from new hire. Escalate flagged backgrounds to the HR Generalist for timely review. Send decisions letters as appropriate and required by the Fair Credit Reporting Act.
• Communicate with new hires, explaining full process, detailing what paperwork needs to be completed in the onboarding system and which paperwork needs to be completed in person, and expected timeline of onboarding. Follow up with new hire and onboarding contributors when onboarding process is stalled.
• Collaborate with onboarding contributors, including supervisors and instructional departments to ensure stakeholders understand the process and to ensure timely completion of new hire paperwork.
• Ensure all paperwork and processes are completed correctly to ensure data accuracy and timely onboarding to meet internal and external deadlines.
• Maintain and update timely all internal documentation and data management tools for consistency in process and open communication with other team members.

HRIS Data Entry and Employee Set Up:

• Enter and set up employee in HRIS systems ensuring accuracy of data. When errors are discovered, notify proper source to correct issues.
• Calculate, adjust, and enter payroll related data for part-time and hourly employees to include reviewing and processing with accuracy Hourly Appointment Forms as well as instructional and hourly payroll contracts via FLAC. Ensures data is accurate so employees are paid correctly and on time.
• Review HRIS and other data sources in conjunction with knowledge of guidelines, processes, timelines, federal and state regulations to correct and prevent payroll issues. Examples include timesheet access, supervisor routing, and data errors.
• Process changes of personal data, direct deposit banking, tax withholdings, and other employee data.

Records & Data Management:

• Responsible for data storage and maintenance of HR files to ensure compliance with state system archival requirements and FRCC HR processes.
• Routinely perform internal audits on HR files.
• Ensure accuracy of student employee work.

Leave and Time Management:

• Monitor and process Time and Leave requests for employees including regular, Family Medical Leave Act (FMLA), Leave Without Pay (LWOP), Compensatory Time, Workers Compensation, and other leave types.
• Assist employees and supervisors with questions on timesheets and leave requests.
• Perform annual leave roll over from one fiscal year to the next.
• Perform audits of submitted timesheets, leave requests, and compensatory time requests. Communicate with employees and supervisors about corrections.
• Follow up with employees and supervisors on change requests to ensure data, records, and payroll accuracy.

Office & Administrative Support:

• Serve as the first point of contact for the HR office, providing high-level customer service to all internal and external customers. This includes providing direction and answering non-HR related inquires.
• Ensure sufficient office and front desk coverage during operating hours to meet business needs of office, availability of forms, and office inventory.
• Hire, train, and supervise HR Student Employees. This includes monitoring HR student employee(s) work product.
• Provide support to HR leadership. This includes creating documents, managing appointments, assembling and organizing the documents for Colorado Open Records Act (CORA) requests and legal processes, and work collaboratively on HR special projects.
• Compose and prepare correspondence, memos, and spreadsheets as needed in Microsoft Office Applications (Word, Excel, Outlook, and PowerPoint).
• Support the Assistant to the Vice President of Organizational Development and HR. Serve as a backup to coordinate set-up of special functions (i.e. training sessions, meetings).
• Assist with submission of Workers Compensation claims by entering injury reports into online data base.
• Process and complete employment verifications, Public Service Loan Forgiveness (PSLF) applications and Tuition Reimbursement requests for employees.
• Provide support and back up to other HR Coordinators for all duties as needed.

Required Competencies

• Mission, Vision & Values: Embraces the mission, vision and values of FRCC. Understands the importance of the work that you do to support institutional goals.
• Relationship Building: Fosters and sustains robust connections with both internal and external customers to effectively collaborate in providing support for all employees.
• Cultural Self-Awareness: Examines own beliefs and acknowledges own biases and how they have impacted or may impact the ability to serve students and employees.
• Cultural Competence: Demonstrates an understanding of diverse cultures and effectively communicates with sensitivity to cultural nuances. Recognizes the need to become knowledgeable about the ways to communicate and support employees of other backgrounds. Changes approach to reflect the new learning.
• Critical Thinking: Analyzes data provided and identifies any missing information crucial for a comprehensive understanding of the situation or problem, while also anticipating future needs or potential challenges based on available data and proactively planning to address them.
• Data Usage: Examines departmental data closely, with a focus on extracting meaningful insights to inform decision-making in challenging scenarios or amidst competing priorities, like task prioritization during peak onboarding phases or optimizing data entry workflows.
• Customer Service Mindset: Provides a positive, welcoming experience for employees; understands the impacts on employees and their families when tasks are not followed through timely or correctly.
• Integrity: Maintains strict confidentiality when handling sensitive employee information.
• Equity Mindedness: Views department operations through an equity lens and is willing to call attention to processes that lead to inequity in serving our employees. Understands the College's equity goals and how role supports FRCC's ability to achieve those goals.
• Leading from the Middle: Leads from position by not only closely examining responsibilities to the department, but in bringing forward ideas to supervisor.
• Attention to Detail/Organizational Skills: Uses a critical eye for accuracy and completeness in data entry and documentation to ensure compliance and avoid errors that could impact employees and processes. Performs duties in a timely manner so employees are not negatively impacted.
• Time Management: Prioritizes tasks to keep the onboarding process running smoothly and effectively.
• Communication: Ensures that communication is culturally inclusive and respectful. Effectively communicates with colleagues, managers, and new hires to gather information, clarify requirements, and provide supportive assistance. Effectively guides new hires through the HR processes with the ability to explain policies and procedures clearly.
• Innovation: Looks for opportunities to enhance current processes and workflows by exploring new approaches and employing creative problem-solving techniques.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Qualifications
Required Education/Training & Work Experience:

• Associate's Degree in Business or a related field and two years of professional work experience with a focus on working with HR payroll, onboarding, technical processes, or data analytics.

OR

• Bachelor's degree in Human Resources, Business Administration or a related field and demonstrated skills related to: HR payroll, onboarding, technical processes, or data analytics.

AND

• Human Resources experience
• Understanding of Equity, Diversity & Equity concepts and how these concepts influence HR practices and workforce development.

Preferred Education/Training & Work Experience:

• Ability to communicate effectively in Spanish

Welcoming. Respectful. Inclusive. Together, we are FRCC.

Apply for Coordinator, Human Resources

Supplemental Information

Group Health Benefits
If you are an APT, staff, or faculty and are scheduled to work at least 30 hours per week, you are eligible for benefits on the first day you officially begin active employment. FRCC offers a variety of family-friendly benefits designed to support your physical, emotional and financial health, including:

• Medical, dental and vision insurance
• Flexible Spending Accounts for Medical and Dependent Care
• Life, AD&D and Disability Insurance
• Paid Time Off
• Paid Community or School Volunteer Leave
• Leave of Absence Options
• College Invest 529

Additional information regarding benefits can be found at

Retirement
FRCC employees contribute to , which provides retirement and other benefits to employees of more than 500 government agencies and public entities in the state of Colorado. PERA is the 21st largest public pension plan in the United States and is a substitute for Social Security; FRCC employees do not contribute to Social Security. PERA eligible employees are required to contribute a fixed percentage of their salary to the pension. Student employees are not eligible to participate in PERA.

FRCC and the State of Colorado also offer three tax-deferred supplemental investment plans, including 401(k), 403(b) and 457 plans.

Tuition Reimbursement
Education and the success of you and your dependents is a priority at Front Range Community College. We encourage you to develop job skills and abilities which will benefit you as well as our College. Eligible employees, their eligible dependents, and domestic partners may enroll in credit courses at any of the 13 system community colleges.

Professional Development Opportunities
FRCC offers a variety of professional development opportunities to create possibilities for your career and life. We are building a learning community where you can work with diverse individuals, explore new ways of thinking and expand your capabilities.

Flexible Work Arrangements
Front Range offers a variety of flexible work arrangements based on departments and positions. Please ask if this is an opportunity for this role.

Employee Assistance Program
Our employee assistance program (EAP) services are available to you and your household members at no cost through the Colorado State Employee Assistance Program (C-SEAP). These confidential services offered to support the wellbeing of both you and your family members include counseling, professional coaching, webinars, mediation, financial assistance, and more. For more information, please visit

BenefitHub
As a State of Colorado employee, you will have access to the BenefitHub website where you will find a variety of local and national discounts.

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.