Project Coordinator - Los Angeles, United States - Artemis Professionals, LLC

Artemis Professionals, LLC Los Angeles, United States

3 weeks ago

Description

Job Description

In the last six decades, we have built thousands of projects across our five California offices, from research centers designed to cure diseases, to institutions that educate future generations, to civic facilities and high-tech campuses that move our state forward.

Just like the buildings we construct, our reputation is built to stand the test of time. Our success is owed to our diverse, talented personnel combined with our technological expertise, honest estimates, innovative schedules, and ethical business practices.

We're excited to see where the future takes us. Between new building and construction technology, better earth-friendly materials and techniques, all our phenomenal employees and the amazing people we get to work with, we're looking forward to building more award-winning projects for decades to come.

Across California our notable projects include Kaiser San Leandro Medical Center, San Diego Central Courthouse, Scripps, Encinitas Acute Care Center, Veterans Home of California, Red Hawk Casino and Oracle Sun Santa Clara Campus.

DESCRIPTION:

The Field Office Coordinator provides accounting and administrative support to the project team. Ensuring smooth day to day activities on the project site including site office management, budget and cost control, Administration of subcontracts and all associated construction compliances and documentation; processing of subcontractor and vendor invoices, equipment tracking, union payroll uploads and documentation and preparing client billings.

Act as liaison for project; Respond to requests, answer phone and greet visitors
Maintain the field office services and supplies
Enter and maintain project budgets in the company financial system
Ensure documentation is recorded and maintained by the team per the company standard
Work with the Project Management team to process and upload all budget, change order and cost adjustments
Ensure that all financial documents are prepared and maintained per company standards
Issue and track Subcontracts and subcontract Changes as needed
Track all Subcontract compliance documentation per project needs.
Collect & review subcontract billing documents for completeness and enter into the financial system
Analyze and track Subcontractor and sub-tier lien waivers
Document and track Subcontractor payment deficiency items until cleared obtaining lien waivers for all payments.
Provide financial reporting to the project team as needed
Collect union payroll weekly & upload to the financial system for processing by the required deadlines
Work with the Superintendent to reclass and move equipment into the correct scopes/cost codes
Cost code & obtain approvals on all non-sub AP and submit to AP Dept for payment
Prepare & process journal entries for cost adjustments
Prepare monthly client billings with the Project Manager, submit & track through payment from the client
Prepare and submit accruals as needed for Company financial close
Ensure project team is following SOX requirements for documentation, signatures & process
Assemble and file necessary documentation for archiving along with project team at the end of the project

REQUIREMENTS:

Minimum five years' work experience; construction industry preferred. Subcontract Management and financial report maintenance experience highly desired.
Education: Associate's degree preferred
Strong Excel skills are necessary
Ability to effectively communicate and work as part of a team
Manage multiple tasks, produce quality work on time sensitive deadlines, while remaining flexible and able to pivot between tasks as needed
Strong computer skills with the ability to use MS Office Suite with proficiency
Procore, JD Edwards E1 & Bluebeam experience are helpful
Egnyte Experience a plus
Adept in learning new software quickly and able to navigate and use to review, track, and upload various documents

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Project Coordinator - Los Angeles, United States - Artemis Professionals, LLC

Description

Job Description