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    Operations Coordinator - Seattle, United States - TorchStone Global

    TorchStone Global
    TorchStone Global Seattle, United States

    3 weeks ago

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    Sales
    Description

    Job description

    Serving as a full-time, embedded Operations Coordinator with a Fortune 50 Company in its corporate security organization, the selected candidate will be a high-visibility partner that makes the coordination and strategic alignment of activities possible. This position requires scrupulous attention to detail and the ability to focus on the operational while maintaining a strategic understanding of the physical security business group. The primary focus of this position will be to coordinate scheduling, meetings, and activities assisting our client's Global Events manager as they lead people, programs, and projects associated with a global corporate security program. The foundation of this program and the position itself is writing expertise; the Operations Coordinator is the main point of contact for all programmatic and strategic document editing.

    The selected candidate will be responsible for providing administrative assistance, maintaining comprehensive and accurate records, organizing meetings, including scheduling, sending reminders, and managing calendars, including making appointments. This position requires curiosity, thoughtfulness, and a dedication to solving the big problems in often ambiguous environments. Imagination, flexibility, organization, outstanding writing skills, and the ability to combine hard skills with soft, are key factors for success.

    Scope of Work:

    Support the Fortune 50 Company's Global Events Manager on day-to-day and programmatic administrative operations including calendar maintenance, note taking, tracking action items and compliance, as well as document management, including creation, review and editing of all project and program documents in scope.

    Drive the administrative execution of action items and top priorities agreed upon by the Global Events manager and leadership team. The Operations Coordinator creates structure and focus for broad, often ambiguous ideas and actively seeks process improvements that raise the bar on team performance.

    Administrative onboarding of new team members, data intake and management, as well as planning and execution of team events and travel.

    Advanced presentation, proposal, and report writing. Coordination of weekly, monthly, and quarterly reporting and meetings. Coordination and editing of team white papers, written outreach and team branding efforts as well as the archiving of all product.

    Basic Qualifications / Experience:

    Bachelor's Degree in a relevant field.

    3-5 years' experience in copy editing, business writing, and/or program coordination.

    Experience in project management

    Strong experience in event planning, coordination, and execution

    Ability to communicate complex issues effectively, verbally and in writing

    Authorization to work in the U.S.

    Interest in the security and risk management field

    Preferred Qualifications:

    Master's degree or above

    PMP or similar certification

    Executive level briefing skills

    Advanced business writing skills

    Policy creation and maintenance experience

    Intermediate to advanced use of Microsoft Suite, as well as project management software

    Demonstrated experience in root cause analysis

    Key Incumbent Attributes:

    Excellent organizational, planning, and prioritization skills, and high level of attention to detail and accuracy

    Experience with diverse teams and cultures

    Ability to communicate clearly and concisely (both written and verbal, presentation, and interpersonal skills)

    Results-oriented person with strong delivery focus who can work independently and collaboratively with global teams

    Good decision-making skills

    Driven to demonstrate ownership

    Comfort dealing with ambiguity

    Demonstrable root cause analysis skill

    Ability to work with remote teams

    Able to work efficiently and accurately to meet tight deadlines and prioritize

    Ability to comfortably and confidently present to all levels of the organization

    Seattle: 118,000/yr

    Arlington: 110,000/yr

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