Jobs
>
West Palm Beach

    Receptionist/Office Coordinator - West Palm Beach, United States - Winston Resources LLC

    Default job background
    Legal
    Description

    National law firm that provides integrated multidisciplinary legal services for life science and technology companies with offices in New York, Washington, D.C. and West Palm Beach.

    Primary Duties and Responsibilities:

    OFFICE COORDINATOR:

    Provide technical support to internal users, including maintenance and repairs.

    Handle responsibilities associated with office mail and reproduction jobs.

    Send out mail via USPS and overnight couriers; ensure all outgoing mail, courier packages and bulk shipments are processed correctly and mailed out timely.

    Assist clients/visitors with administrative requests such as copies and scans.

    Work directly with the building management group as needed.

    Contact outside vendors to rectify issues or concerns.

    Process vendor invoices by ensuring accurate coding in the accounting system and gaining appropriate approval.

    Order office and kitchen supplies as needed.

    RECEPTION:

    Maintain the reception area by greeting guests in a professional and friendly manner.

    Ensure all resources needed to perform the receptionist function are available and up to date; maintain the professional, organized appearance of the reception area.

    Answer calls promptly and professionally; follow up with callers on hold in a friendly manner; takes messages if necessary and distributes them through e-mail or voicemail; screen the caller before sending to another person for handling.

    Take a lead role in all aspects of organizing and managing internal meetings and events.

    Take responsibility of assigned rooms and kitchen ensuring that they are clean. Ensure rooms have adequate supplies for the next scheduled meeting.



  • PBD&P Inc. West Palm Beach, United States

    Responsibilities would include but are not limited to: · Greeting patients at check in. · Check out, collecting patient copays, deductible and coinsurance. · Scheduling appointments, answer phones, confirm appointments, triage telephone calls · Data Entry and obtaining referrals ...


  • Winston Client -law firm West Palm Beach, United States

    Job Description · Job Descriptionfull-service, national law firm that provides integrated multidisciplinary legal services for life science and technology companies with offices in New York, Washington, D.C. and West Palm Beach. · Primary Duties and Responsibilities: · OFFICE COO ...


  • Campbell Property Management Lake Worth, United States

    GREAT OPORTUNITY FOR AN EXPERIENCED OFFICE ADMIN · Professional to assist with administrative duties such as answering phones, assisting walk-in residents, maintaining resident and building files to include work orders, contacting vendors and scheduling, assisting with mailings & ...

  • The Whitney Condominium Association

    Office Receptionist

    2 weeks ago


    The Whitney Condominium Association West Palm Beach, United States

    Job Description · Job DescriptionJob Overview: · you'll be responsible for working independently, and without direct supervision. Possess strong communication, telephone, and customer service skills. Be detailed oriented and able to multitask. Meet and greet residents; checks gue ...


  • BESPOKE AESTHETICS LIMITED West Palm Beach, United States

    Bespoke Aesthetics is a luxury aesthetic medicine practice in West Palm Beach, FL. · JOB DESCRIPTION: · Bespoke Aesthetics in West Palm Beach is seeking a highly motivated "Patient Care Coordinator" with LUXURY SALES EXPERIENCE -- ie: background working in high-end retail, plast ...

  • Fortune Brands

    Office Coordinator

    1 week ago


    Fortune Brands Deerfield, United States

    **Company Description** · At Fortune Brands Innovations, we believe that our innovation and success are fueled by the passion of our people and the strength of our teams. Together, we work to fulfill dreams of home by aligning around common goals, being agile in the face of chang ...


  • Palm Beach MD Palm Beach Gardens, United States

    **About us** · Palm Beach MD · A Family Medicine practice established in 1995 · Overview: · Established Primary Care Practice extending an exciting opportunity for an Administrative Assistant to learn, grow, and help us care for patients in our community. · We are looking for a p ...


  • Allan Moskow DDS, PA (Moskow Endodontics) Boynton Beach, United States

    **Seeking an experienced Dental Receptionist to join Allan Moskow DDS, PA at Boynton Endodontics** · **Responsibilities**: · - Schedule upcoming patient appointments · - Coordinate patient check-in / check-out · - Communicate with referring dental offices · - Verify patient insur ...


  • Hanley Center Foundation Inc West Palm Beach, FL, United States

    Exciting opportunity with an established organization. Join a community of team members on our mission of eliminating addiction through prevention, advocacy, treatment, and recovery support. Hanley Foundation delivers a clinically robust treatment experience that nurtures the min ...


  • United Surgical Partners International Inc (USPI) Wellington, United States

    Job Summary: · The Business Office Coordinator (BOC) assists the Business Office Manager with the day to day operations of the business office. The BOC is also responsible for the day-to-day supervision of Registration and Medical Records. The BOC will be in charge of the busines ...


  • West Boca Dental Care Boca Raton, United States

    Front Desk Coordinator Wanted for Premier Dental Office in West Boca Raton · Are you an experienced dental professional looking for a dynamic and supportive work environment? Our state-of-the-art dental office in West Boca Raton is seeking a dedicated Front Desk Coordinator with ...


  • Palm Beach County, FL Palm Beach, United States

    Coordinates the preventive maintenance, repair and utilization analysis of the departments/division's vehicles and equipment with Fleet Management; coordinates Department's safety operations. Chairs Safety Committee and coordinates safety and equipment operator training programs ...


  • McLaughlin & Stern West Palm Beach, United States Part time

    Job Description · Job DescriptionResponsibilities include handling phone calls; processing mail; greeting visitors; maintaining organization of conference room and file room; general office assistance, including copying, scanning, filing, ordering lunches; and other legal and adm ...


  • Ttg Talent Solutions Florida-West Palm Beach, Florida, United States

    JOB TITLE: Bilingual Receptionist · LOCATION: Boca Raton · TYPE: In Office · SCHEDULE: Full-time, 9:00 am to 6:00 pm, M-F. · TYPE OF CONTRACT: Permanent · PAY RATE: 16/hr. · - Position Summary: · - Receptionists are required to answer and transfer incoming calls in a professional ...


  • Actalent West Palm Beach, United States Full time

    ACTALENT is hiring Medical Assistant · Responsible for phlebotomy, laboratory testing, quality control, instrument troubleshooting, and maintenance. Assist physicians with medical procedures in office. · Skills: · Patient care, phlebotomy, medical assisting, customer service ski ...

  • Percepto

    Office Manager

    2 weeks ago


    Percepto West Palm Beach, United States

    **About The Position**: · Percepto is the leading provider of autonomous inspection and monitoring solutions, harnessing robotics, including our very-own market-leading industrial drone-in-a-box solution. Our team is made up of software and hardware engineers, industry experts, a ...

  • The Paley Institute

    Practice Coordinator

    2 weeks ago


    The Paley Institute West Palm Beach, United States

    **Summary**: · The Medical Office Coordinator is responsible for greeting patients, answering phones and scheduling appointments. The collection of accurate patient demographics, insurance verification, referral processing, and various other areas of data entry. Coordinates the d ...


  • Sonata Palm Coast Palm Coast, United States

    At Tuscan Gardens of Palm Coast we place a high emphasis on the overall wellbeing of our residents and believe in providing excellent care and customer service Come be a part of the excitement as we continue our journey of touching lives in this beautiful community and premier wo ...


  • Southeastern College West Palm Beach, United States

    **OVERVIEW**: · The key role of Admissions Coordinators is to engage and on-board new students. The Admissions Coordinator is typically the first contact a prospective student has with Southeastern College. The nature of the rapport that is built with the student is often the dec ...


  • Norton Museum Of Art Inc West Palm Beach, United States

    Responsibilities include, but are not limited to: _ · - _ Create Basic Visitor Journeys, such as a Welcome Campaigns: Some experience in journey stages, nurture, etc. are ideal_ · - _ Content Curation: Using exhibitions and programming as primary sources, collaborate with Museum ...