Property Engineering Management Assistant - Phoenix, United States - Maricopa County

Maricopa County

Verified Company

Phoenix, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Posting Date

04/10/24

Application Deadline

04/17/24

Pay Range

$ $35.00 Hourly

Job Type

Unclassified

Department

Real Estate

About the Position

If you thrive in a dynamic environment where your keen eye for detail and ability to adapt can be utilized to your full potential, then the Management Assistant position is for you As the Management Assistant, you will provide support to the Property Engineering and Infrastructure Property Management Divisions for the management of real property records, rights-of-way records, and other property rights obtained by the Maricopa County Department of Transportation or the Flood Control District of Maricopa County.

About Us

The Maricopa County Real Estate Department partners with various departments and agencies to acquire space and improvements for County personnel and land for infrastructure improvement projects.

We maintain the real property data on County-owned and leased facilities and acquire/lease/dispose of County real property. We are a team of collaborative, results-driven professionals who are building a stronger Maricopa County.

Proud to Offer- Perform work with a greater purpose- Tuition reimbursement- Exceptional work-life balance- Opportunities for growth and development within Maricopa County- Low-cost, high-value healthcare for you and your qualifying dependents- Paid vacation, sick time, and parental leave- Extensive wellness program, including healthcare premium discounts- Employee discounts for goods and services- Maricopa County participates in the Arizona State Retirement System.

This defined retirement benefit requires a 12.29% monthly contribution rate and includes a 100% employer match on Day 1- Learn more at- Work With Us | Maricopa County, AZWe Require- Two years of experience providing administrative/clerical support- Associate degree in real estate, business administration, or a closely related field- A combination of post-secondary education and/or job-related experience may substitute for the minimum qualifications on a year-for-year basis.

We Value- Bachelor's degree in real estate, business administration, or a closely related field- Two years of work experience in any of the following: acquisition of real estate; real property rights; title and escrow services; contract or grant writing; government land operations; land planning; property engineering; space leasing; property management; and real property appraising/assessing- Real Estate, International Right of Way Association, and/or American Public Works Association coursework, designation(s), or certification(s)- Highly proficient with Microsoft Access, Word, and Excel- Experience with ESRI ArcMap or ArcPro

Job Contributions- Maintain MCDOT Real Estate database and encode required data from recorded documents and Board approved and recorded Annexation, Abandonment, Road File documents, and FCD recorded documents into the FCD database- Produce and process (log, enter, route, deliver) documents of routine nature such as purchase agreements, conveying documents, rights of entry, easements, deeds, and licenses/leases.

Maintain spreadsheet for tracking requests including assigning, requesting, and verifying through completion- Process RED documents to the Board of Supervisors.

Process and invoice Warrant Requests for RED staff- Prepare MCDOT yearly real estate asset Additions and Deletions report for State auditors- Communicate effectively both verbally and in writing, work independently and in team/group settings- Learn job-related material primarily through oral instruction and observation, and perform other duties as assigned- Oversee title report orders for MCDOT, FCD, Property Management, and General County.

This includes processing invoices and ensuring that the report's information is accurate and in line with the terms of the title contract- Assess and prioritize multiple tasks, assist RED staff with various demands, able to maintain positive working relationships with other employees, agencies, clients, customers, and the public- Examine completed projects for any materials that need to be retained and manage record transfer forms in accordance with Arizona state law and the department's approved retention plan

Working Conditions- Typically office or administrative work and is not substantially exposed to adverse environmental conditions- Ability to lift up to 20 lbs.

occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree- Safety vest, hard hat for potential fieldwork

Selection ProcedureMust pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.