Executive Assistant, Advertising - Seattle, United States - Amazon

Description

Amazon Advertising is on the lookout for an exceptional Executive Assistant who is eager to work on a fast-paced and growing team, within a constantly evolving industry.

This role will support two directors with the possibility of a third, and will require an individual with flexibility, strong business acumen, superior attention to detail, the desire to learn, and a sense of humor.

This position requires attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple critical requests across global teams and working closely with other Executive Assistants throughout the organization.

The individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements.

The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture.

We are looking for someone motivated, with a proven history of high performance and the ability to operate under pressure.

The ideal candidate is confident, enthusiastic, resourceful, tech-savvy, forward-thinking, self-motivated, and a creative problem solver. They constantly seek out areas of improvement and work to find solutions. They are not content with the status quo and aim to invent and simplify processes and programs. A relentless bias for action and effective communication at all levels is a must.

This person will have a high level of integrity and discretion in handling confidential information and professionalism in dealing with senior executives.

This position will work closely with a team of Executive Assistants to facilitate key team activities and projects.

The ability to work independently and collaboratively with a strong sense of ownership, bias for action, and customer obsession is highly valued.

Key job responsibilities


Key Responsibilities Include:

• Managing complex calendar requests, meeting invites, conference room logistics, and floor access
• Improving morale, helping recognize outstanding efforts, having fun at work, and encouraging others to do the same
• Attending key meetings, tracking and helping drive completion of key deliverables, and following up on outstanding items
• Managing workflows that require approvals
• Planning travel and all related accommodations including lodging, transportation, visa processing and building access.
• Processing expense reports
• Managing large event logistics, catering, accommodations, and support materials (e.g., business writing courses, All Hands events, etc.)
• Leading team activities (e.g., staff meeting agendas, weekly business reviews, teambuilding events, launch events and team recognition)
• Identifying internal and external approaches to solve problems in a creative way

A day in the life

Every day is different, but a typical day will involve managing a high volume of email, working with other Executive Assistants to schedule complex meetings, and partnering closely with executives and their business partners on projects and initiatives.

We are open to hiring candidates to work out of one of the following locations:

Seattle, WA, USA

Basic Qualifications

• 2+ years of professional or military experience
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Experience with Microsoft Office products and applications
• High school or equivalent diploma

Preferred Qualifications

• Experience in a fastpaced, hightech company
• Experience managing multiple calendars
• Bachelor's degree
• Superior attention to detail and ability to meet tight deadlines

Amazon is committed to a diverse and inclusive workplace.

Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

For individuals with disabilities who would like to request an accommodation, please visit

Our compensation reflects the cost of labor across several US geographic markets.

The base pay for this position ranges from $47,500/year in our lowest geographic market up to $107,100/year in our highest geographic market.

Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience.

Amazon is a total compensation company.

Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits.

For more information, please visit This position will remain posted until filled. Applicants should apply via our internal or external career site.