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    Telecommute Events Manager - Raleigh, NC, United States - Greene Resources

    Greene Resources
    Greene Resources Raleigh, NC, United States

    1 week ago

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    Description
    Events Manager

    Our client, the Greater Raleigh Chamber of Commerce, is looking for a new events manager This position is responsible for managing logistics for meetings and events to produce positive, memorable experiences for organization members and event guests, resulting in growing non-dues revenue for the organization and a fan base of repeat event participants.

    The person will work in cooperation with content providers, communications, sales and marketing, IT, and accounting staff members along with volunteer committees.

    This position reports into the VP of marketing, and is a full-time direct hire opportunity, offering hybrid flexibility and flexible schedule.

    Additional on-site requirements for event days.
    Follow meeting and event production systems and processes in a collaborative team environment where multiple staff and departments participate as contributors
    Source locations and properties for meetings and events
    Ensure that the event calendar is balanced for audience participation and resource allocation
    Request and negotiate property contracts and contract changes and submit contracts and accompanying purchase orders for approval
    Request, negotiate, and review other vendor contracts and contract changes, including catering, audio/visual, security, transportation, entertainment, floral, equipment, and other vendors and submit contracts and accompanying purchase orders for approval
    Prepare, Review and approve catering banquet event orders (BEOs) and prepare other instructional documents for vendors
    Manage contract deadlines and obligations
    Submit event project requests in the communications project management system and work collaboratively with this department to develop marketing event & meeting timelines
    Coordinate delivery of sponsor benefits related to event logistics, working with registration coordinator
    Work with content providers to ensure emcees, speakers, and facilitators are prepared for the event in a timely manner and that their A/V and other requirements are communicated to the appropriate staff or vendors
    Confirm event vendors and oversee event set- up and break- down
    Coordinate post-event activities including requests for payment of outstanding invoices, thank you notes to sponsors and speakers, and event and speaker evaluation procedures
    Track meeting and event income and expenses in Excel on a weekly basis. Project anticipated income and expenses and variances against budget.
    Meet or exceed budget goals for assigned programs and provide post-event income and expense projections information to content providers and accounting
    Bachelors or Associates degree, preferred

    Ability to manage multiple projects simultaneously
    Respect for diversity
    Strong computer skills, familiar with Microsoft Office, Microsoft Teams,, Zoom Webinar, project management software and relational database systems
    Minimum 2 years of experience in event management
    Proven experience in contract negotiation and budgeting
    Intermediate proficiency in Microsoft Word, Excel, Outlook, Teams, and PowerPoint

    All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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