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    Client Care Coordinator - Austin, United States - BEE CAVE VILLAGE VETERINARY HOSPITA

    BEE CAVE VILLAGE VETERINARY HOSPITA
    BEE CAVE VILLAGE VETERINARY HOSPITA Austin, United States

    3 weeks ago

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    Description

    Job Description

    Job Description
    Assist and carry out those tasks required to maintain client communications, patient care, and hospital inventory as
    determined by veterinarians.

    Welcoming Clients:
    Knowing client and patient names and the reason for their visit, assisting with coffee, restroom,
    etc, smile and be empathetic and comforting
    Phones:
    Place priority on answering the phone before the 4 th ring, ensure that appropriate coverage exists to phones
    are never left unanswered, check and process voicemail, triage phone calls for techs and DVMs and degree of
    urgency. Process all client phone requests and document all phone conversations with clients in the medical record.
    Appointment scheduling:
    Scheduling new and existing patients on the phone and in person, collecting data, placing
    reminder calls 1 day before, making recheck appointments at the time of check-out, and tracking and rescheduling
    cancelled appointments.
    Medical Records:
    Recording all conversations with clients in the medical records, recording messages and patient
    updates, obtaining medical records from referring practices, alerting referring practices of patients euthanized at our
    practice, fax records when requested
    Housekeeping:
     Maintain a clean and tidy reception desk and lobby, free from animal hair and bodily waste, ensure
    coffee station is clean and stocked, assist technicians in cleaning the exam rooms.
    Fax/email/mail:
    Mail medications, information, etc to clients, other practices, etc., answer or triage emails in general
    contact box, alert DVMs to incoming faxes via email, process incoming mail, ensure outgoing mail is retrieved by
    post office
    Social Media:
    Create Facebook and twitter posts on behalf of the practice, assist clients in filing out Social Media
    Waiver, take photos of each pet for the record
    Financial Management:
    Collect payment at the time of service, assist clients with filing out CareCredit applications,
    settle merchant credit machine at the end of each day, maintain accurate financial records regarding the cash drawer,
    compile daily checks and credit card reports and give to Practice Owner at the end of the day unless instructed
    otherwise.

    More information provided upon request and hourly rate depends on experience level, etc.
    Company DescriptionSmall veterinary hospital with two veterinarians. Warm, personal environment providing care for small animals (dogs and cats).

    Company Description

    Small veterinary hospital with two veterinarians. Warm, personal environment providing care for small animals (dogs and cats).
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