Administrative Assistant - Dover - Delaware State University

    Delaware State University
    Delaware State University Dover

    1 week ago

    Description
    Salary: $40,000.00 Annually
    Location : 1200 N Dupont Highway, Dover
    Job Type: P12-Professional 12 month
    Job Number:
    Division: COB
    Department: COLLEGE OF BUSINESS
    Opening Date: 01/23/2026
    General Description of the Position
    Under administrative supervision, provide administrative support to the College of Business, Dean's Office and Hospitality Tourism Management Department.
    Essential Functions & Required Knowledge, Skills and Abilities
    The following are the functions essential to performing this job:
    • Assist in arranging travel, appointments and conferences
    • Composition and/or editing of correspondence and reports
    • Perform administrative tasks and maintaining day-to-day office activities
    • Input departmental and grant requisitions
    • Coordinate department activities
    • Maintain records and data related
    • Monitor departmental and grant budgets.
    • Assist in achieving department objectives
    • Work with Business and Finance to post and reconcile outstanding requisitions and purchase orders.
    • Assist in the annual review and submission process of proposed budgets from departments under the college
    • Closely monitor and oversee the day to day operation of the Innovation Café including accounting processes and procedures
    • Answer and direct phone calls
    • Organize and schedule meetings and appointments
    • Assist with the promotion and recruitment activities
    • Maintain contact lists
    • Provide general support to visitors, students, faculty, and staff
    • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; and maintaining equipment inventories
    • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
    • Receive, sort and distribute the mail
    • Other duties as assigned
    Required Knowledge, Skills, and Abilities:
    The individual in this job must possess these skills and abilities or be able to explain and demonstrate that they can perform the essential functions of the job, with or without reasonable accommodation using some other combination of skills and abilities:
    • Administrative ability.
    • Must be experienced in all aspects of administrative assistant duties.
    • Technical experience with Microsoft Suite (Word, Excel, PowerPoint, Publisher, Outlook) and Banner.
    • Excellent time management skills and ability to multi-task and prioritize work
    Qualification Standards
    • Education: High School Diploma
    • Successful experience: Three years in field of administrative assistant preferably at a college or university.
    Performance Standards & EEO Statement
    The criteria for evaluation in this position include, but are not limited to, the following:
    • Demonstrate knowledge of the DSU Fundamentals.
    • Excellent oral and written communication skills.
    • Ability to interact with the public in a very professional and pleasant manner.
    EEO Statement
    Delaware State University is an Equal Opportunity Employer. The University does not discriminate on the basis of gender, race, religion, age, national origin, color, marital status, sexual orientation, citizenship or disability, veteran or military status, gender identity or genetic information. Auxiliary aids and services are available upon request to individuals with disabilities. The University is committed to the policy of equal employment opportunity in recruitment, hiring, career advancement, and all other employment practices.
    Equal opportunity employer/program'' and "auxiliary aids and services are available upon request to individuals with disabilities''.
    We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.

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