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    Office Coordinator - East Providence, United States - RI Temps, Inc.

    RI Temps, Inc.
    RI Temps, Inc. East Providence, United States

    4 weeks ago

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    Description

    Job Description

    Job Description

    Office Coordinator

    Job Description:

    · Greeting customers and visitors to the office, ensuring guests are comfortable and are connected with the right office personnel.

    · Managing schedules for conference and community spaces and assisting in managing calendars and meetings, including creating virtual meetings.

    · Monitoring and ordering inventory for office and break room supplies/ equipment.

    · Managing incoming and outgoing correspondence, including emails, mail, and packages.

    · Organizing records, invoices, and other necessary documentation.

    · Answering telephone calls and emails from customers and clients and directing them to relevant staff.

    · Act as liaison for repairs for office equipment and maintenance.

    · Act as liaison between the company and IT Support, mobile phone vendor, and janitorial vendor.

    · Coordinate the printing/ delivery of documents with outside vendors.

    · Assist in creating written materials for proposals, RFP responses, and client inquiries.

    · In cooperation with others, write copy for social media posts, promotional emails, and other marketing collateral. Manage posts on behalf of the team.

    · Organize, refine, and manage a database of proposals, templates, narratives, resumes, etc.

    · In cooperation with others, compile materials to target specific requests by combining existing materials with specific information. Work with the team to respond to client opportunities on a recurring and ad hoc basis.

    · Assist in the management of website changes and updates.

    · Coordinate and support of internal and external events.

    Skills:


    • Strong interpersonal and communication skills.


    • Excellent written communication skills.


    • Exceptional organizational skills.


    • Self-starter with the ability to work independently.


    • Comfort with multitasking in a deadline-driven environment.


    • Familiarity with major social media platforms (LinkedIn, X, Instagram, etc.)

    Education and Experience Requirements:


    • Preferred but not required: Associate's or Bachelor's degree or working towards a degree.


    • Proficient with using Microsoft Office (Excel, Outlook, Word).


    • Track record of working with and managing deliverables.


    • Track record of strong communication skills.

    Misc.:

    · The position is Part-Time with an option to be full-time in the future

    · Target 25-30 hours per week.

    Company DescriptionYour Complete Satisfaction is Our Number One Goal
    Since 1978, we have specialized in supplying temporary and direct hire staffing to Rhode Island corporations of all types - including banks, hospitals, manufacturing firms, colleges, professional and legal firms, and governmental agencies.

    Company Description

    Your Complete Satisfaction is Our Number One Goal\r
    Since 1978, we have specialized in supplying temporary and direct hire staffing to Rhode Island corporations of all types - including banks, hospitals, manufacturing firms, colleges, professional and legal firms, and governmental agencies.
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