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    Business Operation Analyst - Irving, United States - Matheson Tri-Gas

    Matheson Tri-Gas
    Matheson Tri-Gas Irving, United States

    1 day ago

    Default job background
    Description

    JOB
    SUMMARY

    Manages the Concur System which
    is for expense reimbursement and travel. Manages the AppZen expense review
    software. Manages the Company Credit Card Travel and P-CARD programs. Reconciles all employee's cards to expense
    reports. Main point of contact for
    employees while traveling if they incur and issues. Works with Internal Audit
    on all reported infractions. Reports
    all non-exempt employee hours to the team - vacation, sick, personal, regular
    and overtime hours. Reports
    back-office safety hours monthly. Backup Administrator on Bank Accounts as
    well as primary Wire Payment Approver. International Billing for intercompany
    expense transactions. Supports team
    members in the Internal and External audits. Back-Office time keeper for
    non-exempt employee's backup for all Irving office. Coordinator for Breakroom and all catering
    functions for Irving Corporate office.
    Back-up Administrator on other departmental software. Trainer for the company on the Concur
    system and Global Card access including preparing training material.

    Essential
    Functions

    Essential Function

    System Administrator - Concur,
    Works (BOA), BOA, Time Keeper, AppZen, Global Access

    Trainer - Expense Reimbursement,
    Travel, Credit Card, Global Access, Timekeeper

    Required Standard Reports for
    management as well as adhoc as requested.

    Coordinator for Breakroom and
    Office Catering functions as requested from the Controller.

    Prepare and maintain training
    material as the system administrator. Including training the users

    Reconcile the P-CARD and Expense
    Reports to the Corporate Cards as well as suspend as needed.

    Schedule Guest/interview
    bookings on Concur

    Main Contact with Direct Travel

    Order Flowers and Food as needed
    for employee life events

    Consolidate the international
    travel cards and bill for intercompany activity



    Required
    for All Jobs

    • Performs other duties as assigned
    • Complies with all policies and
      standards
    • Fire Warden for the Back-Office
      in Irving
    • Sufficient in Excel, Word and
      other Microsoft Products
    • Good communicator verbal as well
      as written

    QUALIFICATIONS

    Education

    Education Level Education DetailsReq/Pref Associates Degree Required Bachelors Degree Preferred

    Work Experience

    ExperienceExperience DetailsRequired/Preferred 7-9 years Corporate office work environment; direct exposure to travel and corporate card programs Preferred 4-6 years Corporate office work environment Required 1-3 years Office Work Experience Required

    Knowledge,
    Skills and Abilities

    Sufficient in Excel, Word and
    other Microsoft Products

    Travel Software aptitude

    Banking Software aptitude with
    corporate card programs and payment processing

    Licenses
    and Certifications

    Licenses/CertificationsLicenses/Certification DetailsTime FrameRequired/Preferred N/A

    PHYSICAL
    DEMANDS/WORKING CONDITIONS

    Physical Demands Category: Corporate Office environment.

    Physical
    Demands

    A thorough completion of this
    section is needed for compliance with legal standards such as the Americans
    with Disabilities Act. The physical requirements described here are
    representative of those that must be met by an employee to successfully
    perform the essential functions of this job.

    Physical DemandN/ARarelyOccasionallyFrequentlyConstantlyWeight Stationary Position X Move/Traverse X Stationary Position/Seated X Transport/Lifting
    X Transport/Carrying X Exerting Force/Pushing X Exerting Force/Pulling X Ascend/Descend X Balancing X Position Self/Stooping X Position Self/Kneeling X Position Self/Crouching X Position Self/Crawling X Reaching X Handling X Grasping X Feeling X Communicate/Talking X Communicate/Hearing X Repetitive Motions X Coordination X

    Travel Requirements

    Estimated AmountBrief Description 10% Run local errands for catering, celebrations and office supplies 1% Rarely travel to location to perform training, as needed

    Mental Demands

    Working ConditionN/ARarelyOccasionallyFrequentlyConstantly Matheson is an Equal Opportunity Employer that
    complies with the laws and regulations set forth under EEOC.. All qualified applicants will receive
    consideration for employment without regard to race, color, religion, sex,
    sexual orientation, gender identity, national origin, disability or protected
    veteran status. EOE AA
    M/F/VET/Disability
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