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Administrative Associate
1 week ago
Stanford University Stanford, United StatesThe Stanford University Vera Moulton Wall Center is seeking an Administrative Associate to provide administrative and operational support with limited supervision. May be responsible for leading other administrative staff or subordinates. · **Duties include**: · - Act on behalf o ...
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Administrative Associate
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SLAC National Accelerator Laboratory Menlo Park, United States**SLAC Job Postings**: · **Position overview**: · SLAC National Accelerator Laboratory Director's Office has an exciting opportunity for a result · - driven, detail-oriented Administrative Associate 4 in the Project Management Office (PMO). This position will support overall admi ...
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Administrative Associate I
2 weeks ago
Leadstack Inc Stanford, United StatesLeadStack Inc. is an award-winning, one of the nation's fastest-growing, certified minority-owned (MBE) staffing services provider of the contingent workforce. As a recognized industry leader in contingent workforce solutions and Certified as a Great Place to Work, we're proud to ...
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Administrative Associate 3
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Stanford University Stanford, United StatesThe Department of Pediatrics, Division of Neonatal and Developmental Medicine aims to provide optimum state-of -the-art care for critically ill and recovering neonates and infants. We are dedicated to the School of Medicine's mission of advancing and exploring innovative and nove ...
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Administrative Associate 3
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Stanford University Stanford, United StatesThe Division of Cardiovascular Medicine is seeking an experienced Administrative Professional to join our dynamic team as an Administrative Associate 3. This is one of 3 new positions we are hiring as we grow our team. Within this role you will play a key part in supporting world ...
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Administrative Associate Iii
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Leadstack Inc Palo Alto, United StatesLeadStack Inc. is an award-winning, one of the nation's fastest-growing, certified minority-owned (MBE) staffing services provider of the contingent workforce. As a recognized industry leader in contingent workforce solutions and Certified as a Great Place to Work, we're proud to ...
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Administrative Associate I
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Ascent Services Group South San Francisco, United StatesInnova Solutions is immediately hiring an Administrative Associate I · Position type: Full-time Contract · Duration: 9 months and possibility for extension · Location: SSF, CA-Hybrid (3 Days Onsite) · Shift: 1st Shift · As a Administrative Associate I you will: · MORE INF ...
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Administrative Associate I
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Aequor Technologies South San Francisco, United StatesAdministrative Business Partner · Pay rate *** - *** · Hybrid- 3 days onsite · Job Function · CMG Learning & Skill Development · Location · South San Francisco, California · Company/Division · Pharmaceuticals · Schedule · Full time · Job type · Regular · Job Level · BU4 · Who W ...
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Administrative Associate 3
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Stanford University Stanford, United StatesStanford University is seeking an Administrative Associate 3 to provide administrative support working under general supervision in the Department of Radiation Oncology, Division of Radiation and Cancer Biology. The AA will report directly to the Division Manager in the Departmen ...
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Administrative Associate 3
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Stanford University Stanford, United StatesAre you detail-oriented, organized, and passionate about supporting top-tier medical professionals? The Division of Cardiovascular Medicine seeks a dynamic individual to join our team as an Administrative Associate 3. The Division of Cardiovascular Medicine is at the forefront of ...
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Administrative Associate 3
3 days ago
Stanford University Stanford, United StatesThe Department of Radiology core values are based on professionalism, integrity, personal responsibility, and service. Our culture promotes, recognizes, and values the role of staff as partners in an environment that attracts and fosters the highest quality staff. · **Duties incl ...
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Administrative Associate Ii
5 days ago
Jobility Talents Solution Company Stanford, United States: · **This is a part time, fully remote position, 20 hours per week** · **Requirements**: · **High school diploma and four years of administrative experience, or combination of education and relevant experience.** · **Excellent organizational skills and attention to detail.** · * ...
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Administrative Associate I
3 days ago
Jobility Talents Solution Company Stanford, United States: · To assist the department in calendaring, events, travel, and reimbursement needs for the department. · - **Will this role extend or possibly convert to a Stanford FTE? Possibly**_ · **Top 3 requirements to hire? Calendaring meetings, taking care of financial transactions, boo ...
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Associate Director, Stock Administration
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The Magellan International School South San Francisco, United StatesAlumis Inc. is a precision medicines company with the mission to transform the lives of patients with autoimmune diseases. Even with treatment innovations of the last two decades, many patients with immunologic conditions continue to suffer – our goal is to fundamentally change t ...
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Associate Director, Stock Administration
3 weeks ago
Alumis Inc. South San Francisco, United States Full timeAlumis Inc. is a precision medicines company with the mission to transform the lives of patients with autoimmune diseases. Even with treatment innovations of the last two decades, many patients with immunologic conditions continue to suffer – our goal is to fundamentally change t ...
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Associate Director, Stock Administration
1 week ago
Alumis South San Francisco, United StatesJob Description · Job DescriptionSalary: · Alumis Inc. is a precision medicines company with the mission to transform the lives of patients with autoimmune diseases. Even with treatment innovations of the last two decades, many patients with immunologic conditions continue to su ...
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Associate Director, IT Enterprise Applications
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ORIC Pharmaceuticals, Inc. South San Francisco, United States**Associate Director, IT Enterprise Applications (G&A)** · *** · - Reporting to the Director of IT Enterprise Applications, the Associate Director, IT Enterprise Applications will serve as the IT business partner to the general and administrative (G&A) functions at ORIC. In this ...
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General Manager
1 week ago
Four Points South San Francisco, United StatesCity, State: · South San Francisco, California · Salary range $110,000 - $115,000 · The GENERAL MANAGER is responsible for consistently delivering results that contribute to the mission and overall success of the hotel by accomplishing performance objectives focused on business r ...
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General Manager
1 week ago
Four Points South San Francisco, United StatesCity, State: · South San Francisco, California · Salary Range $110,000 - $130,000 · The GENERAL MANAGER is responsible for consistently delivering results that contribute to the mission and overall success of the hotel by accomplishing performance objectives focused on business r ...
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Operations Manager
2 weeks ago
Sonesta South San Francisco, United States**Job Description Summary** · The Operations Manager is responsible for consistently delivering results that contribute to the mission and overall success of the hotel by accomplishing performance objectives covering the front desk, food service, housekeeping and administration o ...
Administrative Associate I - South San Francisco, United States - TalentBurst
Description
Job Title:
Administrative Associate I
Location:
South San Francisco, CA
Duration: 08+ Months
Hybrid- 3 days onsite
Biotechnology industry, is dedicated to pursuing groundbreaking science to Client and develop medicines for people with serious and life-threatening diseases.
To solve the world's most complex health challenges, we ask bigger questions that challenge our industry and the boundaries of science to transform society.
Our transformational discoveries include the first targeted antibody for cancer and the first medicine for primary progressive multiple sclerosis.The COVID-19 pandemic has forever altered the expectations for healthcare providers, patients, and their families on how data and technology can be used to enhance the customer experience in ways not previously possible.
Client seeks to lead the industry in this new era of omnichannel pharma and integrated customer experience.The Learning & Skill Development (LSD) organization plays a key role in installing a digital culture and mindset across the Commercial and Medical Group (CMG) as well as providing every CMG customer - be it employee, manager, healthcare provider, and patient - with the information and skills that they need next, when they need it, where they need it.
LSD is in the process of transforming CMG into a continuous then contribution learning culture by pioneering advances in skills management, digital learning, experiential learning, and workflow learning.
LSD includes a team of learning business partners who have deep business acumen and are well versed in the trends and data coming from sales, marketing, and medical.
They work in close collaboration with a group of Learning Design Architects who are responsible for perennial focus areas such as medical, therapeutic area certification, leadership development as well as business transformation areas which currently include omnichannel, contracting, digital, and health equity across all CMG business units.
Both teams are supported by a team of instructional designers and multimedia partners who build best-in-class learning products.LSD scales these learning products through facilitators who upskill business experts and leaders in executive presence, learning technologists who use cutting edge applications and systems to embed learning as close to the work as possible, and an analytics function that maps CMG's skill domains and employee skill gain to business impact metrics.
Role Overview
The Learning & Skill Development (LSD) Administrative Business Partner serves as the internal and external face/liaison between the team and Client, leads coordination and execution of meetings with both internal and external stakeholders, manages communications for day-to-day operations, and plans small team events.
This person is responsible for a variety of administration and operational activities, in order to ensure smooth operation of departmental activities.
The position reports to the LSD Administrative Service Manager.Key Accountabilities
Highly skilled in Google Suite and manage shared team drives and complex scheduling requests, potentially across multiple time zones
Advanced knowledge of available Client IT systems (ex: cSuite, virtual collaboration tools)
Manage relationships with internal and external stakeholders, often with a high level of confidentiality required
Plan large mid-level, internal meetings (e.g. department meeting, large team/committee)
Manage scheduling meetings with external business partners. Oversee preparation and post-meeting needs
Lead the planning & execution of internal meetings requiring webcasting, sophisticated technology, etc.
Independently lead the planning & execution of complex team offsites (involving multiple locations, days, activities, and/or travel needs)
Contribute to and assist with agenda and meeting material creation and distribution, flow of offsite events and meetings, etc
Attend all internal meetings & assist in note-taking and/or action item follow up
Draft email communications on behalf of manager, team, department, leader, etc
Manage departmental gSites, Currents, websites, newsletters, etc. (collect content, distribute information, oversee maintenance)
Coordinate collecting and implementing feedback for communications when applicable
Coordinate certain logistics of moves (space management), closely collaborate with administrative space planning lead
Manage candidate/interview process (hosting candidate, collecting feedback, preparing hiring/promotion package for review committee, partnering with Talent Acquisition and Hiring Manager throughout the process)
Manage administrative components and logistics of onboarding (ensure new hires have information for orientation, welcome events, new devices, etc.)
Manage and plan team building events & workshops
Keep up-to-date on available trainings and organize for team and/or other admins in dept
Process and manage vendor/speaker engagements, contracts and payments, etc
Define centralized office supplies process
Autonomously maintain department org charts
Lead, act and live our Operating Principles in all aspects of work
Complies with all laws, regulations, policies and procedures that govern the conduct of Client activities
LSD Functional Support:
Support the LSD Sr. Director with any administrative duties (i.e. Calendar/Expenses/Travel/Offsites & Onsites, etc)
Execute and maintain cohesive and effective administrative processes within LSD and its sub-functions in alignment with the LSD admin service level standards and shared services model
Collaborate with Management and Business Partners to identify and standardize operational processes
Coordinate and collaborate with other CMG Admin Teams as appropriate
Identify and implement ongoing process improvement opportunities across LSD
Participates in routine and ad hoc departmental meetings and other business reviews or meetings to remain, at all times, fully abreast and apprised of evolving business needs and requirements
Expected to share best practices within the department and cross-functionally, identify and communicate ongoing opportunities for continuous improvement, training, learning and operational excellence
Department Operations:
Maintain and evolve (as driven by changing business requirements) department-specific systems, technologies, and tools such as knowledge management systems, intranet portal, communications platforms, etc.
BS/BA degree or equivalent industry experience
An average of 5-7 years related administrative, operations or project management experience
Experience working with senior leaders/management
Ability to multitask, prioritize and execute tasks independently. May assist in the coordination of work flow among team members
Collaborative, initiates and facilitates team development, ensures all relevant or useful information within the team is shared, works with different functions to achieve the best overall outcome
Ability to handle and exercise judgment and discretion concerning sensitive, confidential and proprietary information
Demonstrates accuracy and attention to detail of own and other's work, communicates and ensures standards for accuracy and detail within the team
Based on breadth of experience, skill and strategic context, makes decisions independently and with minimal need of external input/validation
In depth knowledge of Microsoft Office (Powerpoint, Excel and Word), cSuite Tools (including gMail, gCal, gSheets, gSlides, Trello, Jamboard, gMeet, ZOOM) and able to provide instruction or training to others as needed
Familiarity with Client organization strongly preferred
TB_PH
