Administrative Associate - Stanford, United States - Stanford University

Stanford University

Verified Company

Stanford, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

The Stanford University Vera Moulton Wall Center is seeking an Administrative Associate to provide administrative and operational support with limited supervision.

May be responsible for leading other administrative staff or subordinates.

Duties include:

Act on behalf of the supervisor or Director(s) in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
Schedule and send out announcements around events, such as the Race Against PH, lectures, symposiums, and retreats, support event/conference/seminar organizing, logistics, arranging with vendors for service, and Onsite support for events/conferences/seminars.
Collaborate with facultyled Steering Committee to establish revised mission/vision, new goals and objectives, strategic initiatives, and future budget timeline, manage administration of event updates and registration, and other needs, and edit and fact check website, flyers for conferences, invitations for events, letters to speakers, hotel reservations for outoftown speakers.
Organize recurring monthly meetings for Wall Center Director, and create visiting speaker agendas with WC faculty; coordinate scheduling/ compliance verifications for PH Grand Round speakers; coordinate travel reimbursements for visiting lecturers.
Property management to verify purchasing, receipt, and tracking of capital equipment, monitor and update space use in collaboration with PIs, coordinate office moves, minor renovation, and maintenance requests, and maintain Wall Center Emergency Plan.
Provide supervision/direction for graphic designer and two parttime administrative associates.

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Other duties may also be assigned._

EDUCATION & EXPERIENCE (REQUIRED):

High school diploma and four years of administrative experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

Demonstrated success in following through and completing projects.
Excellent organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multitask, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions

PHYSICAL REQUIREMENTS:

Constantly perform deskbased computer tasks.
Frequently sitting.
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Rarely twist/bend/stoop/squat, kneel/crawl.

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Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job._

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
The expected pay range for this position is $33.17 to $43.75 per hour._
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._