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    purchasing and inventory coordinator - Los Angeles, United States - A World Fit For Kids

    A World Fit For Kids
    A World Fit For Kids Los Angeles, United States

    3 weeks ago

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    Description
    Job Description

    Job Description


    Job Summary:


    The Purchasing & Inventory Coordinator will report directly to the Systems Manager and will be responsible for the purchasing and distribution of equipment and materials for over 15 departmental sites in an efficient and timely manner.

    30 hours a week, Part-time non-exempt
    Mon-Fri and some Saturdays


    Duties/Responsibilities:


    Lead the procurement process for program supplies, including researching suppliers, negotiating contracts, and selecting vendors to optimize cost and quality.

    Monitor budget allocations for purchasing activities, ensuring expenditures align with organizational goals and financial guidelines.

    Reconcile credit card transactions and invoices, verifying accuracy and coding expenses to appropriate budget categories.

    Develop and implement purchasing policies and procedures to strengthen internal controls and streamline financial processes.

    Coordinate with program managers to understand supply needs and forecast future requirements, proactively identifying cost-saving opportunities.

    Maintain accurate records of purchasing transactions, including contracts, purchase orders, and vendor agreements, in compliance with audit standards.

    Develop relationships with vendors to negotiate pricing, ensure quality and resolve concerns.

    Assist with logistics, including receiving, warehousing, and distribution operations.

    Conduct Inventory counts as required by internal and external sources.

    Regularly drive to receive and distribute equipment and supplies for all WR program locations.

    Prepare and present reports and/or findings on a regular basis, i.e., asset reports, quarterly inventory reports, etc

    Other duties as assigned


    Qualifications and Experience:
    Ability to travel to the various regions that have WFIT programs to support or deliver equipment.

    Must be able to lift between 30-50 lbs.

    Must have a Class C driver's license.

    Strong interpersonal and organizational skills.

    Proficiency in Excel, Outlook, Access, and web-based systems.

    Experience highly preferred in inventory, purchasing, warehousing, and/or distribution.


    Education:
    High school diploma or equivalent.


    Special Skills:


    Ideally, we are looking for someone who is detail oriented, energetic, ambitious, proactive, and positive, with the ability to work both independently and collaboratively.

    Multitasking and attention to detail must be strengths this individual possesses. Individuals need to be comfortable to present and speak in front of staff and peers during in person training.


    Physical Demands:


    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

    Reasonable
    accommodations may be made to enable individuals with disabilities to perform the essential functions.

    While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel and use a computer.

    The employees are frequently required to talk, hear and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.


    Work Environment:


    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    While performing the duties of this job, the employee is regularly exposed to a computer monitor. The noise level reflects the typical work environment for job description.

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