Human Resources Coordinator - Chicago, United States - Workday

Workday Chicago, United States

3 weeks ago

Description

Department

PSD Staff
About the Department

The Physical Sciences Division has a rich history of advancing and defining new fields of discovery in the physical sciences and mathematics, and this tradition of innovation continues today.

Our inquiry and impact spans from the edge of the observable universe to humancomputer interaction, from biophysical materials science to the geologic record of seawater composition, from gravitational waves to geometric flows, and beyond.
The division includes the academic departments of Astronomy & Astrophysics, Chemistry, Computer Science, Geophysical Sciences, Mathematics, Physics, and Statistics.

In addition, PSD includes a number of interdisciplinary research institutes and centers, including the Enrico Fermi Institute, the James Franck Institute, and the Institute for Biophysical Dynamics.

This position is focused on grants & contracts administration for the department of Chemistry, with many of Chemistry's faculty also appointed in one or more institutes.

Many of our scientists have joint appointments at the Fermi National Accelerator Laboratory and Argonne National Laboratory as well as joint affiliations with other Chicagobased research institutions such as the Toyota Technological Institute of Chicago, Adler Planetarium, the Museum of Science and Industry, and the Field Museum. Our students build connections with worldleading scientists, collaborate across disciplines, and enjoy the dynamic Chicago and University.
Job Summary

The Human Resources Coordinator provides general human resources support to ensure the HR team can provide timely, responsive service in support of the Physical Sciences Division's mission and goals.

Under supervision, provides routine human resources support to units within the Division.
Responsibilities
Under the supervision of the Director, provides support for Departments and Institutes within the PSD by assisting with HRrelated issues, including job descriptions, recruitment, employment, onboarding, and terminations.

Assists the HR team with data change updates, terminations, and new hire onboarding.

Supports the timely onboarding of staff including the I9 verification process.

Supports all aspects of talent acquisition for the PSD including assisting with creating and formatting job descriptions, advertising positions, phone screening applicants, checking references, and maintaining appropriate human resources data and records.

Runs and distributes various Workday reports for the Division.

Maintains and updates the PSD Human Resources web pages.

Assists with communicating Human Resources and Payroll updates to the broader PSD community.

Assists with troubleshooting routine issues related to hiring, onboarding, payroll, and benefits.

Proofreads job descriptions and other HR documentation developed by the departments or colleagues.

Assists with the development of training materials, checklists, and workflows for standard HR processes. Coordinates training sessions.

Assists with adhoc HR projects.

Assists with communication and tracking regarding the University's mandatory trainings, communicating with those who have not completed the training and creating reminder presentations for various stakeholders.

Collaborates with the PSD HR team on information management, process improvement, absence management and visa request activities.

Provides backup to the HR team in their absence.

Maintains a high degree of confidentiality.

Provides business support for the human resources function, acting as an initial point of contact for employees in the unit, onboarding new hires, and serving as an informal resource to other team members.

Provides a general explanation of benefits to new employees along with a complete benefits package with a limited degree of supervision.

May assist the unit HR staff in coordination staff or recruitment efforts.

Performs other related work as needed.

Minimum Qualifications

Education:
Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a fouryear degree).
Work

Experience:
Minimum requirements include knowledge and skills developed through 57 years of work experience in a related job discipline.
Certifications:Preferred Qualifications

Experience:
Experience working in a university environment.

Technical Skills or Knowledge:
Strong and broad software knowledge and usage including:

word processing, database, spreadsheet, email, and web, as well as a strong knowledge of Microsoft O365.

Preferred Competencies

Strong customer service skills and ability to interact with and serve a diverse population with tact, courtesy, clarity, and diplomacy.

Excellent organizational and communication skills.

Project management experience, including developing timelines and successfully completing projects.

Pull reports and analyze data in excel.

Juggle competing deadlines and prioritize.

Excellent problemsolving skills.

Handle sensitive and confidential situations and information with absolute discretion.

Take initiative and organize and complete projects with minimal supervision.

Attention to detail required.

Write and edit standard documents such as job descriptions, training materials, or offer letters with minimal oversight.

Application Documents
Resume (required)

Cover Letter (preferred)

References (preferred)

When applying, the document(s)

MUST
be uploaded via the

My Experience

page, in the section titled

Application Documents

of the application.

Job Family

Human Resources
Role Impact

Individual Contributor
FLSA Status

Non-Exempt
Pay Frequency

Biweekly
Scheduled

Weekly Hours

37.5
Benefits Eligible

Yes
Drug Test Required

No
Health Screen Required

No
Motor Vehicle Record Inquiry Required

No
Posting Statement

The University of Chicago is an

Affirmative Action/Equal Opportunity/Disabled/Veterans

and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law.

For additional information please see the

University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call

or submit a request via

Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history.

A conviction does not automatically preclude University employment.

Rather, the University considers conviction information on a casebycase basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information.

The Report can be accessed online at:
. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL

#J18808Ljbffr

Resource Coordinator

2 hours ago

Northwestern Memorial Healthcare Chicago, United States Full time

Job Description · Job DescriptionCompany Description · At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our ...
Resource Coordinator

3 weeks ago

Northwestern Memorial Healthcare Chicago, United States Full time

Job Description · Job DescriptionCompany Description · At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our ...
Resource Coordinator

2 weeks ago

Northwestern Medicine Chicago, United States Full time

Benefits · * $10,000 Tuition Reimbursement per year ($5,700 part-time) · * $10,000 Student Loan Repayment ($5,000 part-time) · * $1,000 Professional Development per year ($500 part-time) · * $250 Wellbeing Fund per year($125 for part-time) · * Matching 401(k) · * Excellent medica ...
Resource Coordinator

2 hours ago

Northwestern Memorial Healthcare Chicago, United States Full time

Job Description · Job DescriptionCompany Description · At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our ...
Resource Coordinator

3 weeks ago

Youth Guidance Chicago, United States

Job Description · Job DescriptionSalary: · At Youth Guidance, we believe that no matter what challenges a young person faces, they are more likely to succeed when they have caring adults in their lives. Our highly trained staff guides kids to overcome the life and academic chall ...
Human Resources Coordinator

5 days ago

Addison Group Chicago, United States

100% on-site · Contract to hire · $20-27/hr · Job Title: HR Coordinator · Location: Chicago, IL · Job Type: Full-time · As an HR Coordinator you will play a crucial role in supporting various human resources functions. You will be responsible for assisting with recruitment, onboa ...
Resource Coordinator Pathology

3 weeks ago

Northwestern Medicine Chicago, United States Full time

Benefits · * $10,000 Tuition Reimbursement per year ($5,700 part-time) · * $10,000 Student Loan Repayment ($5,000 part-time) · * $1,000 Professional Development per year ($500 part-time) · * $250 Wellbeing Fund per year($125 for part-time) · * Matching 401(k) · * Excellent medica ...
Human Resources Coordinator

1 day ago

Chicago Park District Chicago, United States

Title: · Human Resources Coordinator · CHARACTERISTICS OF THE CLASS: · Under direct supervision of the region Human Resources Manager, performs a variety of responsible para-professional duties in support of human resources administration in a Park District region. Assignments ...
Resource Coordinator Pathology

3 weeks ago

Northwestern Memorial Healthcare Chicago, United States Full time

Job Description · Job DescriptionCompany Description · At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our ...
Human Resources Coordinator

2 weeks ago

HILTON Chicago, United States

Join the Palmer House Hilton as a Human Resources Coordinator and experience the opulence and beauty of Chicago's most iconic hotel. Be a part of 150 years of world-class service and carry it forward into the next century The Coordinator greets, assists and provides prompt and co ...
Human Resources Coordinator

1 day ago

The University of Chicago Chicago, United States

This job was posted by : For more information, please see: DepartmentBSD MED - Administration - Human ResourcesAbout the DepartmentOur department was the first department created when the medical school began over 110 years ago. It has evolved into the largest department not on ...
Human Resources Coordinator

4 weeks ago

HILTON Chicago, United States

Join the Palmer House Hilton as a Human Resources Coordinator and experience the opulence and beauty of Chicago's most iconic hotel. Be a part of 150 years of world-class service and carry it forward into the next century The Coordinator greets, assists and provides prompt and co ...
Human Resources Coordinator

2 weeks ago

Pls Financial Services, Inc. Chicago, United States

Overview: · PLS: People. Location. Service · PLSwhich stands for People Location Serviceis a leading retail provider of alternative financial services. The PLS Group, headquartered in Chicago, is comprised of over 200 financial service centers in 12 states. Through our check ca ...
Human Resources Coordinator

2 days ago

The Alinea Group Chicago, Illinois, United States Permanent

The Alinea Group is looking for a Human Resources Coordinator to join the team in Chicago. This person must be committed to accuracy, present their work and themselves in a professional manner, exhibit outstanding communication, focus and strong data organization skills. The most ...
Resource Coordinator at Uplift

3 weeks ago

Youth Guidance Chicago, United States

Job Description · Job DescriptionSalary: · About Our Organization: · At Youth Guidance, we believe that no matter what challenges a young person faces, they are more likely to succeed when they have caring adults in their lives. Our highly-trained staff guides kids to overcome t ...
Resource Coordinator Medical Assistant

4 weeks ago

Northwestern Medicine Chicago, United States Full time

Description · Coordinate the daily activities of the department. Provide advice and assistance in handling special situations or problems. Monitor department operations and take appropriate action as necessary to ensure efficient and effective completion of all tasks and project ...
radiology resource coordinator

2 weeks ago

Sinai Chicago Chicago, United States

Sinai Health System (SHS) is one the largest private safety net healthcare systems in Illinois. SHS includes Mount Sinai Hospital, Schwab Rehabilitation Hospital, Holy Cross Hospital, and 18 outpatient clinics. The system employs approximately 4,000 individuals and serves a geogr ...
Human Resources Coordinator

4 weeks ago

Osi Food Solutions Spain SL Chicago, United States

Job is an individual contributor and has no direct reports · Responsible for sourcing candidates from a variety of search databases. · Review employment applications/resumes to evaluate work history, education and training, job skills, compensation needs, and other qualificatio ...
Resource Coordinator

1 week ago

Shirley Ryan AbilityLab Chicago, IL, United States Full time

You'll work in a truly inclusive environment where diversity and equity are championed through words and actions. You'll play a role in something that's never been done before as we integrate science and clinical care to help patients achieve better, faster outcomes - as we Advan ...
Resource Coordinator

6 days ago

Northwestern Medicine Chicago, United States

The **Resource Coordinator, Patient Services** **reflects the mission, vision, and values of Northwestern Medicine, adheres to the organization's Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulat ...

Human Resources Coordinator - Chicago, United States - Workday

Description

Resource Coordinator

Resource Coordinator

Resource Coordinator

Resource Coordinator

Resource Coordinator