Team Support I - North Wales, United States - Merck Sharp & Dohme

Merck Sharp & Dohme

Verified Company

North Wales, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Essential functions of the position include, but are not limited to the following:FUNCTION**:

Under the supervision of Director(s)/Manager(s), performs clerical, administrative, and related duties.

EQUIPMENT FOR EXAMPLE BUT NOT LIMITED TO:

Fax, copier, printer, computer, MVX, teleconference/video equipment, shredder, delivery services, scanner

DUTIES:

Responsible for fundamental administrative/clerical duties requiring analytical ability, independent judgment and problemsolving skills.
Review priorities with management as necessary.
Responsible for mail distribution and collection, phone coverage, copying, scanning, and basic expense reports and/or routine financial disbursements.
Requires basic knowledge of Company policies and practices.
Interact with internal and external clients.
Transcribe, record, assemble, track, verify, and maintain accuracy of data/electronic records and spreadsheets.
Coordinate regular travel arrangements, basic domestic and international.
Write or answer routine correspondence as directed, _i.e.,_ _form letters with mail merge.
Maintain daily calendars, _i.e.,_ _meeting scheduling (internal and external meetings), teleconferencing, video conferencing, accepting on behalf of management.
Ensure accuracy (_i.e.,_ _proofreading, grammar)
Regularly perform independent basic research via basic Internet and Intranet searches used to prepare analysis, presentations, and reports
Use EZ Buy (order departmental supplies); COMET, prepare routine disbursements, follow up on invoices.
Occasionally travel in the position
Multitask daily.
Support the HR hiring process in filling open positions on the team.
Assist with special projects and other duties as assigned by the department as needed.
Perform other work as assigned, including work within your classification throughout the bargaining unit.
Assist in HtR and Workday tasks as needed.

EDUCATION:

High School Diploma or equivalent

EXPERIENCE:

Core skills in the following programs:

Word processing software (e.g., Microsoft Word)
Presentation software (e.g., Microsoft PowerPoint)
Spreadsheet software (e.g., Microsoft Excel)
Minimum of 13 years administrative experience or equivalent

NOTICE FOR INTERNAL APPLICANTS

If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package.

To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.

Employees working in roles that the Company determines require routine collaboration with external stakeholders, such as customer-facing commercial, or research-based roles, will be expected to comply not only with Company policy but also with policies established by such external stakeholders (for example, a requirement to be vaccinated against COVID-19 in order to access a facility or meet with stakeholders). Please understand that, as permitted by applicable law, if you have not been vaccinated against COVID-19 and an essential function of your job is to call on external stakeholders who require vaccination to enter their premises or engage in face-to-face meetings, then your employment may pose an undue burden to business operations, in which case you may not be offered employment, or your employment could be terminated. Please also note that, where permitted by applicable law, the Company reserves the right to require COVID-19 vaccinations for positions, such as in Global Employee Health, where the Company determines in its discretion that the nature of the role presents an increased risk of disease transmission.

Secondary Language(s) Job Description

ADDITIONAL JOB FEATURES:

In order to move to the next grade level, based on management's assessment, the successful incumbent must meet the following:

Must be able to come into the North Wales (Upper Gwynedd), Pennsylvania office at least 3 days per week.
Demonstrate competencies and experience in all aspects of the current job; since date of most recent hire
For grade 16 (Team Support II), have at least 3 years our Company's administrative experience in the grade 14 (Team Support I) since date of most recent hire, or for grade 18 (Team Support III), have at least 5 years our Company's administrative experience in the grade 16 (Team Support II); since date of most recent hire
Demonstrate competencies and experiences in the requirements for the next higher step; and
Pass the applicable skills/aptitude assessment

US and Puerto Rico Residents Only:
We are an Equal Opportunity Employer, committed to fostering an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orient