- Executive Support:
- Manage scheduling for company executive(s), ensuring efficient coordination of appointments and commitments.
- Draft, review, and send communications on behalf of company executive(s), maintaining professionalism and accuracy in correspondence.
- Organize and prepare for meetings, including gathering documents, preparing agendas, and attending to planning to ensure smooth proceedings.
- Will require travel to meeting locations as needed.
- Coordinate travel arrangements, including booking flights, accommodations, and transportation.
- Maintain various records and documents for company executive(s), ensuring confidentiality and accessibility as needed.
- HR Administration:
- Execute accurate and timely payroll processing, ensuring compliance with relevant laws and regulations.
- Maintain accurate and up-to-date employee records, processing changes such as promotions, transfers, and terminations.
- Provide administrative support to the HR department, including scheduling interviews, organizing training sessions, and coordinating HR events.
- Record Keeping and Reporting:
- Organize and maintain personnel records, ensuring completeness and accuracy.
- Update internal databases with relevant information for FMLA.
- To support decision-making processes, create regular reports and presentations on HR metrics, such as turnover rates.
- Policy and Compliance:
- Assist in revising company policies to align with legal requirements and organizational needs.
- Consult with external partners, such as insurance vendors, to ensure legal compliance and effective administration of benefits programs.
- Communication and Support:
- Answer employee queries about HR-related issues, providing accurate and timely assistance.
- Serve as a point of contact for employees, executives, and external stakeholders, fostering positive relationships and effective communication.
- Financial Management:
- Process payroll accurately and on time, ensuring employees are paid correctly.
- Arrange travel accommodations and process expense forms efficiently, adhering to organizational policies and procedures.
- Make it SIMPLE & EASY for our customers.
- People first: PROACTIVE & EMPOWERED
- Honesty, HUMILITY & INTEGRITY in everything we do
- Never mistake ACTIVITY FOR ACHIEVEMENT
- REPUTATION above all
- Committed to CONTINUOUS IMPROVEMENT
- Education and Experience:
- Bachelor's degree in human resources, Business Administration, or a related field preferred or work-related experience.
- Previous experience in executive support, HR administration, or a related role, ideally with 2-5 years of experience.
- HR Knowledge:
- Understanding HR principles, practices, and regulations, with knowledge of payroll processing and employee record management.
- Familiarity with relevant employment laws and regulations, such as the Fair Labor Standards Act (FLSA) and Family and Medical Leave Act (FMLA).
- Administrative Skills:
- Proficiency in office software applications, including Microsoft Office suite (Word, Excel, Outlook, PowerPoint)
- Strong organizational skills with the ability to prioritize tasks, manage time effectively, and meet deadlines in a fast-paced environment.
- Attention to detail and accuracy in record-keeping and documentation.
- Communication Abilities:
- Excellent written and verbal communication skills, with the ability to draft professional correspondence and interact effectively with employees, executives, and external partners.
- Discretion and confidentiality in handling sensitive information and communications.
- Interpersonal Skills:
- Strong interpersonal skills with the ability to build and maintain positive relationships with colleagues and stakeholders at all levels of the organization.
- Customer service-oriented approach with a willingness to assist employees and address their inquiries and concerns.
- Adaptability and Initiative:
- Ability to adapt to changing priorities and work independently with minimal supervision.
- Proactive mindset with a willingness to take initiative, problem-solve, and contribute to process improvements within the HR function.
- Professionalism and Ethics:
- High professionalism and ethical conduct, committed to upholding confidentiality, integrity, and compliance with organizational policies and legal requirements.
- Positions: Includes standing, sitting, walking, lifting (up to 60 lbs.), talking, hearing, and handling.
- The position will be conducted indoors in a temperature-controlled environment, though some site visits to outdoor uncontrolled environments may occasionally be required.
- The noise level is low to moderate.
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Executive HR Administrator - Melbourne, United States - Data Flow Systems, LLC
Description
Position Summary:
The Executive HR Administrator is a multifaceted position that combines the responsibilities of providing high-level administrative support to company executives with key functions in human resources management. This role requires managing executive schedules, drafting communications, organizing meetings, coordinating travel arrangements, maintaining records, and managing confidential information. Additionally, the Executive HR Administrator oversees HR functions such as payroll processing, benefits administration, HR compliance, employee records management, policy revision, liaison with external partners, generating HR metrics reports, addressing employee queries, and handling travel accommodations and expense forms. This integrated role demands excellent communication skills, time management, attention to detail, organizational abilities, proficiency in HR software, and discretion in handling sensitive information.
Job Duties:
Competencies Needed to Support the Following Core Values
Job Requirements:
Physical Demands:
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