- Acts as a Receptionist and performs receptionist duties.
- Greets the public and other employees in person or over the phone, and obtains or provides information.
- Transfers calls and takes messages; assists customers in completing forms and documents; schedules customers for appointments; disperse and receives documents such as applications, time cards, invoices, and verifies them to ensure accuracy and completeness.
- Designs or modifies filing systems to improve efficiency and effectiveness; files information alphabetically, numerically, and chronologically according to office procedure to maintain organized and accurate filing systems.
- Locates and retrieves records from manual or computerized systems
- Creates new files and purges old files; updates and corrects file information to maintain accurate files; merges and assembles files to maintain records; delivers and/or picks up files to provide requested information.
- Receives and sends documents via fax machine; and sends mail using inter-office or U.S. mail system; and process outgoing mail.
- Following specified formats, types and/or keys in a variety of documents including memos, letters, reports, minutes, labels, dockets, and receipts, using computer, printer, and/or typewriter.
- Composes correspondence for review by supervisor or manager; completes various forms to process requests or claims.
- Proofreads and/or spell checks documents to eliminate errors; copies documents using photocopier or computer printer to maintain records; creates documents such as charts, forms, and logs to meet departmental needs.
- Performs other job related duties as assigned and contributes to a team effort.
- Knowledge of the Tohono O'odham culture, customs, and traditions.
- Knowledge of English grammar, punctuation, and spelling, basic math.
- Knowledge of clerical office practices and procedures.
- Knowledge of alphabetic, numerical, and chronological filing methods.
- Knowledge of business telephone etiquette and procedures, including operation of multi-line equipment and message taking.
- Knowledge of basic bookkeeping.
- Knowledge of applicable federal, state, tribal laws, regulations and requirements.
- Skill in providing superior customer service for internal and external customers.
- Ability to write legibly to record information.
- Ability to operate office equipment such as personal computer, copier, typewriter, printer, and fax machine.
- Ability to organize and prioritize work.
- Ability to compile and prepare reports.
- Ability to communicate efficiently and effectively both verbally and in writing.
- Ability to establish and maintain positive and effective working relationships with other employees and the general public.
- Ability to maintain privileged confidential information.
- Ability to work independently and meet strict time lines.
- Ability to work extended hours and various work schedules.
- Ability to travel within the interior/exterior boundaries of the Tohono O'odham Nation.
- Must type 40 WPM - (Full Level), 30 WPM - (CLI)
- Must demonstrate sixty percent proficiency in grammar, spelling and math - (Full Level), fifty-five percent proficiency in grammar, spelling, and math - (CLI).
- Upon recommendation for hire, a criminal background check is required to determine suitability for hire, including a 39-month Motor Vehicle Record.
- May require possessing and maintaining a valid driver's license, (no DUIs or major traffic citations within the last three years).
- If required, must meet the Tohono O'odham Nation tribal employer's insurance requirements to receive a driver's permit to operate program vehicles.
- Based on the department's needs, incumbents may be required to demonstrate fluency in both the Tohono O'odham Language and English as a condition of employment.
-
Office Specialist
2 days ago
Tohono O'odham Nation Sells, United StatesJob Description · Job Description · Position Summary: · Under close supervision, provides secretarial assistance to director, office manager, and/or administrative assistants on a day-to-day basis. · The work is normally reviewed in progress and upon completion of each assignment ...
-
Reference Business Development Manager
2 weeks ago
Orion Innovations Jasonville, IN, United States FreelanceYOUR RESPONSIBILITIES · - Management of IT and digitization projects as well as process optimization projects in the business unit and at the location · - Implementation of the strategy and architecture for systems and processes in a defined area · - Lateral leadership over multi ...
-
Kitchen assistant
2 weeks ago
Terra Clay City, IN, United States FreelanceAIDe PersonalService - for over 30 years, the specialist for temporary staffing and recruitment. We are a successful owner-managed company for personnel services in the fields of AUTOMOTIVE, AVIATION, ELECTRICS, HEALTHCARE, HOSPITALITY, INDUSTRIES, LOGISTICS, and OFFICES. · For o ...
-
Construction Quality Control Manager
2 days ago
Cherokee Nation Businesses Sells, United StatesJob Description · Construction Quality Control Manager · The role involves serving as the main point of contact for quality matters at the job site, overseeing inspections, reviewing/processing submittals, managing contractors, and generating daily reports. · Compensation & Be ...
-
Construction Quality Control Manager
1 week ago
Cherokee Nation Businesses Sells, United StatesJob DescriptionConstruction Quality Control ManagerThe role involves serving as the main point of contact for quality matters at the job site, overseeing inspections, reviewing/processing submittals, managing contractors, and generating daily reports.Compensation & Benefits:Estim ...
-
Tax specialist
2 weeks ago
Diamond Dynamics Pleasantville, IN, United States FreelanceTaxTalents is a young job matching platform for job seekers and companies in the tax consulting industry in Pleasantville, IN. Our goal is to simplify the lives of tax consulting candidates and help them achieve their dream job. Based on your preferences, we can suggest the perfe ...
-
Secretariat and BGV System Support
2 weeks ago
Horizon Group Tecumseh, IN, United States Freelance**Key Responsibilities**: · - General secretarial and administrative tasks · - Organizational tasks · - System administration in the BGV specialist procedure (program for process support and archiving) · - Participation in the water levy assessment process · **Your Qualifications ...
-
Junior Sales Representative
2 weeks ago
Stellar Enterprises Cory, IN, United States FreelanceCurrently, I am looking for a **Junior Sales Representative (m/f/d)** for a client in the field of measurement and automation technology in Cory, IN. · My client is one of the most valuable publicly traded companies in the world and is focused on the future of Industry 4.0 and di ...
-
Technical support/technical service
1 week ago
Apex Ventures Sandborn, United StatesAbout us: · We are a family-owned company that is experiencing international growth. We offer a very positive work environment and competitive compensation. Our employees have an unlimited employment contract and have access to development and advancement opportunities. You will ...
-
FusionTech Jenkinsville, United StatesJob Information · At Liebherr-IT Services GmbH, we value the development of individual and entrepreneurial needs and therefore embrace the Flex Office: We work in a hybrid model with flexible working hours - both on-site and remotely. · Your future. What to expect · Company-wide ...
-
Sapphire Enterprises Terre Haute, United StatesA Group. Many Possibilities. · The ALH Group is one of the leading insurance and financial services companies in Germany. Around 3,000 employees form the foundation of our success and ensure daily for first-class service, individual advice and the long-term satisfaction of our cu ...
-
FusionWorks Bicknell, United StatesShow commitment. Advance your career. You are not just working for any company, but learning for your future. In a modern learning and training environment, you will be trained by experienced professionals. Later on, you can become a master or specialist or start a civilian or mi ...
-
Full-time Human Resources Clerk
2 weeks ago
Matrix Dynamics Plainville, IN, United States FreelanceThe city of Aalen, located in Plainville, IN, is a modern service company that provides comprehensive services for its citizens. Our main focus is on providing high-quality, efficient, and cost-effective services. To achieve this, we rely on our dedicated and well-trained team of ...
-
Machine operator
2 weeks ago
BlueWave Solutions Raglesville, IN, United States FreelanceAIDe PersonalService - has been the specialist for temporary staffing and recruitment for over 30 years. We are a successful owner-managed company for personnel services in the fields of AUTOMOTIVE, AVIATION, ELECTRICS, HEALTHCARE, HOSPITALITY, INDUSTRIES, LOGISTICS and OFFICES. ...
-
A business management employee
2 weeks ago
Nexus Innovations St. Mary of the Woods, IN, United States FreelanceAre you looking to work for an institution that makes a positive impact on culture and social cohesion in society? **Then you're a perfect fit for us** **We at LWL are excited to have you on our team** · We are currently seeking a **business administration employee (m/f/d)** to j ...
-
Logistics Specialist
2 weeks ago
Apex Ventures Tecumseh, IN, United States Freelance**Responsibilities** · - Picking goods according to production and shipping orders · - Recording, posting, and checking incoming and outgoing goods · - Material planning in production · - Setting up ERP-based inventory management · - Assisting with inventory audits · - Planning, ...
-
Environmental Health Officer
5 days ago
Tohono O'odham Nation Healthcare Sells, United StatesJob Description · Job DescriptionPLEASE NOTE - This position may require temporarily relocation to other TONHC Facilities: Sells Hospital, Santa Rosa Health Center, San Simon Health Center, and San Xavier Health Center. · Position Summary: · The Environmental Health Officer (EHO) ...
-
Personal bodyguard
2 weeks ago
Orion Innovations Plainville, IN, United States Freelance**Company Description** · The consulting plus GmbH has been successfully operating in the security market for over 25 years. We see ourselves as a system provider for integrated security solutions as well as a specialist provider of various security services and products, such as ...
-
beBee Handyman Bowling Green, IN, United States FreelanceI am in need of a Psychologist service with the following characteristics in Bowling Green, IN:What does the patient feel? · Insomnia, isolation, depression · What type of specialist is needed? · Clinical (to treat psychological problems or disorders) · What is the age of the pat ...
-
beBee Handyman Billtown, IN, United States FreelanceI am in need of a Psychologist service in Billtown, IN with the following characteristics: What does the patient feel? · Anxiety, isolation · What type of specialist is needed? · Clinical (to treat psychological problems or disorders) · How old is the patient? · Adult · Is this s ...
Office Specialist - Sells, United States - Tohono O'odham Nation
Description
Job Description
Job DescriptionThe position is located in [leave blank].
Position Summary:
Under close supervision, provides secretarial assistance to director, office manager, and/or administrative assistants on a day-to-day basis.
The work is normally reviewed in progress and upon completion of each assignment to ensure accuracy, timeliness, and conformance to established standards; most aspects of the work tasks are covered by detailed instructions or procedures.
Essential Duties and Responsibilities (Depending on area of assignment, incumbent may not be required to perform some of the duties listed below.):
Knowledge, Skills, and Abilities:
Minimum Qualifications:
High School Diploma or General Education Diploma and one year work experience in general clerical work, or an equivalent combination of training, education, and work experience which demonstrates the ability to perform the duties of this position.
Licenses, Certifications, Special Requirements: