Fleet Manager - Oceanside, United States - City of Oceanside

Description

Salary : $97, $130,140.00 Annually

Location : City of Oceanside, CA

Job Type: Full Time

Job Number:

Department: Public Works

Opening Date: 04/30/2024

Closing Date: 5/24/2024 4:00 PM Pacific

Introduction

THE CITY OF OCEANSIDE IS AN EQUAL OPPORTUNITY EMPLOYER

The City of Oceanside is currently accepting applications to establish an eligible list for Fleet Manager. The Fleet Manager will work under the Public Works Department and will provide leadership to the fleet division.

Examples of Duties

Organizes, directs and manages the fleet management program, including procurement, maintenance, repair and operation, budget, cost allocation, and disposition of all City vehicles, heavy equipment, and related equipment, and procuring and allocating vehicle fuels; Establishes schedules and methods for the maintenance of the City's fleet; implements policies and procedures. Prepares and controls annual budget for centralized fleet management program; prepares and monitors contracts; Monitors fuel allocation program, including fueling costs, dispensing alternatives and automated fueling systems; Plans, prioritizes, assigns, supervises and reviews the work of staff involved in the maintenance and repair of a variety of vehicles and equipment. Evaluates operations and activities of assigned responsibilities; recommends improvements and modifications; prepares various reports on operations and activities. Prepares and administers the program budget; prepares cost estimates for budget recommendations; monitors and controls expenditures. Participates in the selection of staff; provides or coordinate staff training; works with employees to correct deficiencies; implements discipline procedures. Develops, administers and updates the fleet replacement program including acquisition and equipment specification, in coordination with other City departments. Develops efficient methods of equipment utilization and allocation; reallocates equipment between units to ensure maximum utilization, productivity, and cost effectiveness. Develops and administers a comprehensive preventive maintenance and repair program. Oversees the fleet refueling infrastructure including system component maintenance and certification, underground and above ground tanks, tank leak detection systems and dispenser calibrations. Ensures that fleet operations are in compliance with all applicable laws, regulations and City policies. Performs other related duties as assigned.

Minimum Qualifications

Knowledge of:

• Administrative and technical aspects of fleet management;
• Principles and practices of supervision, training and performance evaluation.
• Equipment purchasing and acquisition practices and methods, including vehicle/equipment specifications and replacement factors.
• Trends and technological developments pertaining to procurement, utilization, operation, budget/cost allocation;
• Principles and practices of public administration/organization including personnel and fiscal and budget administration;
• Business practices applicable to fleet management, including systems analysis, computer utilization and financial recordkeeping/management;
• Principles and practices of automotive repair shop management for automotive and heavy equipment; and
• Laws and regulations pertinent to safety management.

Ability to:

• Develop, plan, organize and manage a complex centralized fleet management program including sedans, trucks, heavy equipment, fire apparatus, miscellaneous rolling stock and other equipment.;
• Manage a comprehensive information system for internal auditing, billing, fueling, and equipment management.
• Implement vehicle replacement policies and develop and manage a preventative maintenance program.
• Interpret and explain pertinent City and department policies and procedures.
• Prepare a variety of technical and administrative reports and correspondence.
• Develop and implement comprehensive equipment maintenance programs.
• Develop equipment and vehicle specifications.
• Plan, organize, evaluate, train and supervise the activities of specialized and technical employees.
• Conduct cost effective procurement, resource utilization, budget, and project cost analysis.
• Prepare clear and comprehensive reports both orally and in writing.
• Communicate effectively, both orally and in writing.
• Establish and maintain and promote positive and effective working relationships with employees, agencies, and the public.
• Demonstrate initiative and exercise good judgment in the performance of duties.
• Work independently and as a team member; recognize and set priorities and meet deadlines.
• Observe and promote safety principles and work in a safe manner.

Experience and Training
Experience: Five years of experience administering a fleet management operation including the purchase, replacement, maintenance and disposition of heavy trucks, equipment and passenger vehicles; and at least three years of supervisory experience.

Training: A Bachelor's degree from an accredited college or university in public administration, business administration or a related field.

OR

Eight years of experience administering a fleet management operation including the purchase, replacement, maintenance and disposition of heavy trucks, equipment and passenger vehicles; and at least four years of supervisory experience.

License/Certificate: Possession of, or the ability to obtain and maintain, an appropriate and valid California driver's license.
Automotive Fleet Manager certification is highly desirable.

Working Conditions and Selection Process

Environmental Conditions: Shop environment; exposure to noise, dust, grease, smoke, fumes, gases, electrical energy.
Physical Conditions: Essential functions may require maintaining physical condition necessary for light lifting; sitting, walking or standing for prolonged periods of time; operating motorized equipment and vehicles.

Selection Process: All applications will be reviewed and the most appropriately qualified individuals will be invited to continue in the selection process. The process may include a written and/or oral examination to assess job-related education, experience and training. Candidates who successfully complete the examination process will be placed on an eligible list according to their scores and will remain eligible for employment consideration for a minimum of six months.

Note: Prospective candidates will undergo a background reference check and a medical examination, a drug screening may be required.

RESUMES ARE NOT ACCEPTED IN LIEU OF COMPLETED APPLICATION FORMS, BUT MAY BE ATTACHED.

CANDIDATES WHO REQUIRE A REASONABLE ACCOMMODATION IN THE SELECTION PROCESS SHOULD STATE THEIR NEEDS IN WRITING WHEN SUBMITTING AN APPLICATION.

THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT. ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.

CITY OF OCEANSIDE

Unrepresented Middle Management (Non-Safety)

Benefit Summary

The following is a highlight of benefits

Retirement

Public Employees' Retirement System (PERS)

• Employees hired after January 1, 2013 are subject to the State laws of the California Public Employees Pension Reform Act of 2013 (PEPRA) in regard to retirement benefits. Each individual's benefits may differ. Consult with Employee Benefits for further details.
• Third Level 1959 Survivor Credit
• Survivor Continuation option

Additional Retirement Credit Purchase Options

• Buy additional Service Retirement Credit
• Service Credit for unused Sick Leave
• Buy additional Military Service Credit

Health Insurance

Medical:

• Kaiser HMO
• Blue Shield HMO
• Blue Shield PPO

Dental:

• Delta Preferred Option (DPO)
• Delta Care USA (DHMO)

Vision:

• Vision Service Plan (VSP)

Pre-Tax Benefits

Health benefits are offered on a pre-tax basis and employees cannot add or delete coverage or benefits unless a qualifying event has occurred.

Employee Assistance Program (EAP)

The Anthem EAP is paid for by the City.

• Available to all members of your household
• 6 free confidential counseling visits per incident
• Self-service support online or by phone

Disability and Life Insurances

The STD/LTD/LIFE and AD&D Voya premiums are paid for by City.

Short-Term Disability (STD) Insurance:

• First 90 days - benefits paid at 55% of weekly salary to a maximum weekly benefit of $700 for non-work related disability only
• Seven day waiting period unless hospitalized
• All sick leave must be exhausted before STD is used

Long-Term Disability Insurance:

• After 90 days - benefits paid at 66.7% of monthly salary to a maximum monthly benefit of $6,000 for any disability

Executive Life and AD&D Insurance:

• 1 1⁄2 times annual base salary; minimum of $30,000 and maximum of $350,000 of Basic Life and AD&D

Voluntary Benefits

Benefits are employee paid.

Supplemental Life Insurance through Voya:

• Premiums are determined by age
• Purchased up to a maximum $500,000 for employees
• Spousal coverage up to the employee amount
• Dependent coverage up to $10,000

Flexible Spending Accounts through BCC:

• Utilizes a debit card as a form of payment
• Health Care Spending Account - maximum annual deferral is $2,850
• Dependent Care Spending Account - maximum annual deferral is $5,000

Deferred Compensation - 457 and Roth IRA through Mission Square:

• 457 - Maximum annual pre/post-taxed amount is $22,500 for 2023; over age 50 may contribute an additional $7,500
• Roth IRA - Maximum post-taxed amount is $6,500; over age 50 may contribute an additional $1,000

Hyatt Legal

• Telephone and office consultations are avialable for an unlimited number fo personal legal matters with an attorney of your choice.

GotZoom Student Loan Relief

• Provides a no-obligation benefit analysis for federal student loans to identify, maximize and enroll employees into Federal Loan Repayment and Forgiveness Programs.

ScholarShare 529

• An easy to manage plan that helps make the most of your or a designated beneficiary's college savings with tax benefits.

Leave Benefits

Vacation
1 - 5 years: 3.58 hours
6 - 10 years: 5.12 hours

11- 15 years: 6.65 hours
16+ years: 8.19 hours

Maximum accrual:

• 360 hours for those hired before 7/1/95
• 300 hours for those hired 7/1/95 or after

Holidays:

• New Years' Day
• Martin Luther King Jr Day
• Memorial Day
• Independence Day
• Labor Day
• Veterans' Day
• Thanksgiving Day
• Friday after Thanksgiving Day
• Christmas Day
• 48 hours Floating Holidays per fiscal year
• 50 hours of Executive leave per fiscal year

Sick Leave:

• Accrual: 12 days per year

Max accrual: Unlimited

Annual pay off: Up to 50% based on annual usage

Sick Leave pay off at separation:

• Sick leave paid out depends on years of service and whether an employee retires or terminates

Bereavement Leave:

• Three days for death of employee's immediate family member
• Two additional days may be charged to sick leave upon approval

Tuition Reimbursement
Up to $2,000 per fiscal year.

Shift Differential Pay

If five hours of an employee's regularly scheduled work hours are between 6 PM and 6 AM, the employee shall receive an additional 5% for all hours actually worked

Safety Shoes

The City will provide reimbursement up to $150 towards the purchase price of safety shoes to employees who are required to wear such shoes on the job.

Term of Compensation Plan

Effective July 1, 2022

This is a summary of available benefits. It is not intended to provide full details of all programs. The appropriate Memorandum of Understanding, Compensation Plan and/or Benefit Plan Documents will govern any discrepancies and provide program specifics.

01

In order to qualify for this position, you must possess the work experience and/or education listed below. Please select the option that best describes your training and experience.

• Five years of experience administering a fleet management operation including the purchase, replacement, maintenance and disposition of heavy trucks, equipment and passenger vehicles; and at least three years of supervisory experience. AND a Bachelor's degree from an accredited college or university in public administration, business or a related field.
• Eight years of experience administering a fleet management operation including the purchase, replacement, maintenance and disposition of heavy trucks, equipment and passenger vehicles; AND at least four years of supervisory experience.
• None of the above

02

Describe your supervisory experience in a fleet setting. Include the employer(s) and dates of employment where this experience was gained, list the position titles you supervised and the areas of supervision you exercised.

03

Describe your experience in fleet management operations. Include the number of years of experience, employer(s) where experience was obtained, number of fleet and types of vehicles serviced within the fleet.

04

Describe your experience with a fleet replacement program and procurement of new vehicles.

05

Describe your experience with contract management. Specify what fleet services were contracted.

06

Describe the use of a preventative maintenance and repair program you have worked with in the past. Include the number of years of experience in this area and the employer(s) where this experience was gained. List the volume of repairs and the type of vehicles worked on.

07

Describe your experience with compliance as it relates to fleet management. What laws have you complied with and what policy or procedure did you utilize to remain compliant.

08

Do you possess any fleet certifications? If yes, please list the certification name and attach it to the application.

09

CERTIFICATE OF APPLICANT: I certify that all statements and information provided in this application and any attachments are true, and I understand that any false or misleading statements or omission of material facts may forfeit my right to employment considerations by the City of Oceanside.

• Yes
• No

Required Question