Administrative Director - Salt Lake City, United States - University of Utah

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Open Date 05/30/2024 Requisition Number PRN38703B Job Title Administrative Director Working Title Administrative Director, Department of Internal Medicine Job Grade I FLSA Code Executive Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary VP Area U of U Health - Academics Department Internal Medicine Admin Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range to Close Date Open Until Filled Yes Job Summary

The University of Utah Department of Internal Medicine (DOIM) is seeking an experienced and high-performing professional to join its leadership team.

The Administrative Director will lead administration, operations, and finance for the department and will foster, facilitate, and ensure excellence and effectiveness in all facets of the Department's administration and financial operations.

University of Utah

Located in the bustling urban landscape of Salt Lake City, the University of Utah stands as the state's flagship institution and the region's hub of higher education.

The vision of the University of Utah is to become a top-ten public university with unsurpassed societal impact.

Also known as "the U," it is a Tier 1 research university and a member of the exclusive Association of American Universities.

Home to the state's only academic medical center, the U offers world-class health care education and patient care.

Driven by a goal to become a top 10 public university with unsurpassed societal impact, the University of Utah is committed to making social, economic, and cultural contributions that improve the quality of life throughout the state, the nation, and the world.

University of Utah Health

University of Utah Health is the only academic medical center in the state of Utah and the Mountain West and provides patient care for the people of Utah, Idaho, Wyoming, Montana, western Colorado, and much of Nevada.

It also serves as the training ground for the majority of the state's physicians, nurses, pharmacists, therapists, and other health care professionals.

Consistently, ranked top 10 in quality in the nation among academic medical centers, academic partners at the University of Utah include the Schools of Medicine and Dentistry, and Colleges of Nursing, Pharmacy, and Health, which are internationally regarded as research and teaching institutions.

The University of Utah Health Sciences Center (UUHSC) is comprised of six schools and colleges, including the colleges of Health, Nursing, and Pharmacy, the Eccles Health Sciences Library, and the schools of Dentistry and Medicine; five hospitals and 12 community health care centers including the University of Utah Hospital and Huntsman Cancer Institute; the University of Utah Medical Group with 2,000 members; a 282,000 member health plan, offering medical, mental health, and pharmacy benefits for fully insured and self-funded employer groups, individuals, and families, as well as Medicare and Medicaid; ARUP Laboratories, one of the nation's largest reference laboratories; and numerous institutes and centers reflecting the health system's strengths in oncology, cardiology, diabetes treatment, genetics, ophthalmology, orthopedics, neuroscience, psychiatry, precision medicine, population health, global health, and more.

Department of Internal Medicine

The Department of Internal Medicine (DOIM) is led by Chair John M. Inadomi, MD, AGAF.

The DOIM's mission is to advance health through excellence in each of the core domains:
education, patient care, and discovery, through inspiring an engaged, diverse membership, encouraging innovative thinking, and building collaborative partnerships.

DOIM is the largest department in the Spencer Fox Eccles School of Medicine (SOM), with 12 divisions, 450 full-time faculty, 260 other faculty, over 200 advanced practice clinicians, 550 staff, and over 220 residents and fellows.

One-quarter of SOM teaching is done by DOIM faculty.

Currently, sponsored research in the department represents approximately one-third of the total extramural dollars awarded to the SOM. Faculty in the DOIM procured over $118 M in extramural grant funding in FY23.

DOIM exemplifies a collaborative spirit within the University of Utah, maintaining strong research partnerships with the Salt Lake City VA, Huntsman Cancer Institute, Intermountain Health Care, and other internal initiatives within the University such as the Molecular Medicine Program, Immunology, Inflammation & Infectious Diseases Initiative, and the Utah Genome Project.

Position Summary

The Administrative Director (AD) directs the strategic initiatives and operations for the DOIM and serves as advisor to the Department Chair.

The AD partners with the Chair, Vice Chairs, and Division Chiefs in support of all missions of the Department including patient care, teaching, research, services, and community engagement.

The AD oversees all administrative operations of the Department including finance, research, education, clinical services, and human resources in support of the goals and mission of the University and serves as the administrative liaison for the DOIM with the divisions, affiliate sites (Huntsman Cancer Institute, Huntsman Mental Health Institute, VA Medical Center), Spencer Fox Eccles School of Medicine, Hospitals and Clinics, Medical Group, and Health Sciences.

Responsibilities

• Directs the development and implementation of financial services, research administration, clinical services, and human resources as well as providing quality service to a diverse population.
• Supports the Chair to provide strategic direction for assigned units by setting short-term and long-term goals, estimating budgetary requirements for space and equipment, and planning and implementing special projects and policies.
• As the administrative liaison for the DOIM, must represent the Department with exceptional professionalism and accountability.
• Establishes and directs an administrative team at the department level with clarity about department vs. divisional roles. Develops consistent plans for communication of strategic initiatives and goals for divisional administration.
• Supports the missions of the Department by working closely with each division chief, as defined by each division's unique goals and vision, to develop and/or expand existing programs in the research, education, and clinical missions.
• Supports the clinical mission of the Department with the Vice Chair for Clinical Affairs through development and expansion of clinical programs to meet health system demand; implementation of clinical practice standards; guidelines for training physicians, other providers, and staff on billing processes and procedures; and evaluating clinical productivity measures. Serves as a champion for the exceptional patient experience for the Department developing improved clinic processes and patient access.
• Supports the research mission of the Department with the Vice Chair for Research. Understands grants and contracts from federal and nonfederal sources and works with leadership to grow the research portfolio. Manages research space, facilities, and resources in coordination with the Department's research administration.
• Working with the Vice Chair for Faculty Affairs and Faculty Development, oversees aspects of faculty appointments, promotion/tenure, retention, and non-renewal processes within the Department adhering to School of Medicine and University guidelines.
• Supports the educational mission in coordination with the Vice Chair for Education including development and review of budgets for residents and fellows, enhancement of opportunities for internal CME and MOC activities, and growth of external CME events.
• Assists the Vice Chair for Culture and Community to create and implement programs that lead to an inclusive culture, where all faculty, APCs, staff, and trainees are supported to grow and perform at their top potential and where diverse experiences are welcomed to bring about innovation.
• Collaborates with and provides guidance to faculty and administrative leaders about personnel decisions and actions including training, performance management, and terminations.
• Forecasts capital and operating budget needs in evaluating and reporting on the unit's market sensitivity, financial analysis, space utilization review, staff performance evaluation, etc.
• Maintains effective stewardship of the unit's budget while ensuring that funds are used to meet the goals and mission of the University and Department.
• Works with leadership to direct special interdisciplinary projects having impact on the overall operation and strategic direction of the Department including developing strategies consistent with the University's continuous quality improvement program.
• Oversees all aspects of human resource management including recruitment and retention of assigned staff.
• Plays a key role in the recruitment and development of administrative talent at the division level. Will support the individual division administrators to assist each division to reach their division's goals and objectives. Division-level administrators will have a dotted-line reporting responsibility to this position in addition to their reporting responsibilities to their immediate supervisors.
• Oversees the analysis and determination of appropriate staff mix to support patient/customer needs.
• Ensures competency of unit management/supervisory staff through the development and/or presentation of educational programs and through on-going staff performance evaluation.
• Collaborates to market and promote new and existing programs and services to internal and external customers.
• Participates in committees to establish patient/customer service and administrative plans and policies.
• Facilitates cooperative and collaborative community and institutional relationships.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required


Nearly Continuously:
Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously:
Sitting, hearing, listening, talking.

Often:
Repetitive hand motion (such as typing), walking.


Seldom:
Bending, reaching overhead.

Minimum Qualifications

Bachelor's degree in Business Administration, Health Care Administration, clinical field, or related area, or equivalency (one year of education can be substituted for two years of related work experience); nine years of progressively more responsible management experience; and demonstrated leadership, staff management, and effective communications skills required.

Completion of hospital provided supervisory training within one year of employment may also be required.

This position has no responsibility for providing care to patients.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Master's degree in Business Administration, Health Care Administration, or related area highly preferred
• Strong leadership, communication, and negotiation skills
• Strong commitment to academic medicine and all missions of the Department
• Collaborative spirit with division chiefs and division administrators
• Adaptability to rapidly changing work priorities and business/financial situations
• Ability to anticipate problems and propose solutions
• High degree of accountability with commitment to the position, the work, the team, the divisions, and the Department
• Ability to work independently with minimal direction
• Willingness to accept responsibility for actions
• Committed champion for the Department but also collaborative member of health system and health sciences team
• Positive work attitude and demonstrated ability to work with individuals of diverse backgrounds, styles, and beliefs
• Change management skills and abilities
• Leads with the values of trust, collaboration, innovation, and drive

Type Benefited Staff Special Instructions Summary Additional Information

The University is a participating employer with Utah Retirement Systems ("URS").

Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work).

Contact Human Resources at for information.

Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions.

Please contact Utah Retirement Systems at or or University Human Resource Management at if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status.

The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106.

The requirement not to discriminate in education programs or activities extends to admission and employment.

Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA).

More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at:

Online reports may be submitted at

This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses.

They also provide information about safety and security-related services offered by the University of Utah.

A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
• Yes
• No
• How many years of progressively more responsible management experience do you have?
• Less than 3 years
• 3 years or more, but less than 6 years
• 6 years or more, but less than 9 years
• 9 years or more, but less than 12 years
• 12 years or more
• Do you have a Master's degree in Business Administration, Health Care Administration, or a related field?
• Yes
• No

Applicant Documents

Required Documents

• Resume
• Cover Letter

Optional Documents

• Addendum to the University of Utah - Veteran Only - Call after submission
• Appropriate discharge document (such as a DD-21- Member Copy 4) - Veteran Only - Call