Administrative Assistant - Schenectady, United States - Union College

Union College

Verified Company

Schenectady, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Administrative Assistant - History and Political Science

Pay Status and Classification:
Non-exempt, Regular full-time, 10-month position.

This is a 52-week position working 37 hours a week during the Academic Year and 20 hours a week during the summer.

Work Location:
This position is an on-site role and is not eligible for a hybrid work schedule.

Supervisor:
Assistant Vice President of Academic Planning and Operations with dotted line to department chairs.

Position Purpose:
Provides clerical, administrative and project support to the departments of history and political science. Serves as the liaison between the departments, internal and external guests. Greets and assists guests who enter the departmental offices. Contributes to two teams of faculty department administrators.

Essential Responsibilities and Duties:

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Office Support: Provides support for department associated activities, to include managing the schedule/calendar, screening and handling telephone communications, routine, filing, typing, copying, binding, scanning, ordering and organizing necessary office supplies, greeting and directing visitors, managing and creating content for department websites. Serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of issues. Supervises, trains and hires student employees.
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Event & Travel Coordination: Manages all department events, dinners, seminars, conferences under the general supervision of the Department Chairs (i.e. maintains an event budget, makes campus contacts with dining services, instructional technology or any other campus contact necessary for the event, makes hotel and travel arrangements for speakers, creates and posts seminar flyers, etc.). Assists with securing housing, dining locations and, venues for class and speakers, receipt processing, and other related activities
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Administration:Organizes, processes and analyzes department data including but not limited to calculating grade point averages for senior honor students and honor society inductees, assisting in the planning and tracking of activities related to the departments' respective study away programs, completing forms for the registrar (e.g. course schedules, final exams, etc.), assisting and facilitating in building and maintaining an alumni network and supporting fundraising activities. Assists administrative colleagues with other College assignments as needed and offers to assist during crunch times and overlapping deliverables.

Qualifications:

High school degree or equivalent and three to five years of administrative experience, preferably in an academic setting, or a combination of relevant education, training, certifications, and work experience.
Excellent communication and interpersonal skills and ability to work independently in a fastpaced environment carrying out administrative duties.
Extensive computer skills, such as working knowledge of Microsoft Office and Excel, Google Suite (Gmail, Google Calendar, and Google docs).
Ability to use and learn new software quickly
Familiarity with web content management systems.
Ability to work onsite in an office setting including ability to stand and sit for extended periods.
The ability to foster and enhance a thriving, diverse, inclusive, and culturally vibrant community, while promoting a sense of belonging among students, faculty and staff colleagues, and alumni.
Able to anticipate, deliver on, and exceed the expectations of faculty, students, and fellow staff colleagues.
Able to introduce and drive innovation in ways small and large.

Compensation

The rate for this position is $ $18.50 per hour. Except for roles with a set rate of pay, the wage/salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The stated hiring rate/range represents the College's good faith and reasonable estimate of the rate/range of possible compensation at the time of posting.

We offer exceptional benefits including:

Generous Vacation, Sick and Personal Time
Winter and Summer Recess Break in Addition to Paid Holidays
Healthcare, Dental, and Vision Insurance _(Flexible Spending and Dependent Care Accounts)_
Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs
Employee Scholarships toward Certifications, Seminars, Training and Professional Development
Pre and Post Tax participation in a 403(b) Retirement Plan
Salary Continuation Program in the event of Disability
Tuition Assistance Program for Employee, Spouse and/or Dependents

Accommodations

Diversity at Union College

Non-Discrimination Policy

Union College
Officially chartered in 1795, Union College is the fifth-oldest liberal arts college i