Office Assistant - Brooklyn, United States - New York City, NY

New York City, NY Brooklyn, United States

3 weeks ago

Description

APPLICANTS MUST BE PERMANENT IN THE CLERICAL ASSOCIATE CIVIL SERVICE TITLE, BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE.

OR BE IMMEDIATELY REACHABLE ON EXAM NO. 1190.

The Supportive Programs and Initiatives, Fair Fares program is a Mayoral initiative to subsidize half-fare MetroCard initiative designed to provide accessible discounted Metro Cards for subways and local bus service to low-income families who are in receipt of Cash Assistance, Supplemental Nutritional Assistance Program as well as New York City residents who are living at or below the federal poverty line.

The Supportive Programs and Initiatives, Fair Fares program is recruiting for one (1) Clerical Associate III to function as an Office Assistant.

The Clerical Associate (CA) will be responsible for maintaining an efficient and organized office for the five borough-based operations or the Electronic Application Processing Unit (EAPU) of the Fair Fares Program, by providing administrative support, through a variety of duties, to the Site Director or Supervisor.

The employee will prepare and distribute confidential memoranda, reports, and other documents. This position will be responsible for performing clerical assignments such as data entry and preparation of applications.

The Clerical Associate III will also maintain calendars, schedule meetings, answer telephones to disseminate information to callers, take messages, reserve conference rooms as well as order and dispense supplies, troubleshoot, and report problems with office equipment.

The Office Assistant will:

Greet and sign in Visitors to the site/office; route participants to designated areas by issuing a

ticket number.

Maintain active communications with Fair Fares Program staff including Site Director, Community

Coordinators, and Community Associates for follow up on programmatic deliverables.

Provide assistance to the Community Coordinator and other managers by updating and

maintaining calendars, by scheduling and preparing materials for meetings, trainings, events; keep the

daily roster; notify staff of Fair Fares site visitors.

Categorize, organize, and monitor all electronic files; Scan and index program related documents,

emails and external/internal communications into repository; and ensure participant records are

compiled, reconciled and filed as per program standards and search for files difficult to locate.

Take minutes and provide a transcript to all attendees at meeting as directed by the Community

Coordinator or Site Director.

Utilize various reports and databases to search for participant information to ensure accurate and

timely reporting of Program information, discounts, and processing of refunds.

Data enter information into the Fair Fares and intranet Quorum (I.Q) systems.
Create and maintain spreadsheets, logs, and other forms of paper and electronic records to track

and monitor the flow of participants in and out of the site; track progress and outcomes of special

projects within both units.

Answer telephone take messages and handle incoming and outgoing mail for the Fair Fares site.

Work Location:
W. 125th Street NY, NY

Hours/Schedule:
9:00-5:00

Minimum Qualifications

Qualification Requirements

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.

Skills Requirement

Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program.

Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs.

For more information, please visit the U.S. Department of Education's website at

Residency Requirement

New York City residency is generally required within 90 days of appointment.

However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.

To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Construction Office Assistant

3 weeks ago

SSD CONSTRUCTION LTD Brooklyn, United States

We are currently seeking a bi-lingual (English and Mandarin) office assistant full time with in our office in Brooklyn, NY. Salary negotiable based on experience. Monday-Friday. · About The Role: · We are looking for a mature, detailed-oriented, responsible Administrative Assista ...
Office Assistant

3 weeks ago

AB Hires and Consulting New York, United States

Job Description · Job DescriptionJob DescriptionAn established Wholesale Distributors of Brand Name Office Equipment, Computer Technology, Ink and Toner Supplies, Consumer Electronics and Accessories, Cleaning and Breakroom Products, Tools, Janitorial, Sanatorial Supplies is look ...
Office Assistant

16 hours ago

Velocity Solutions Dutch Island, United States Part time

Wat je bij ons kunt verwachten · Ter versterking van ons team zijn wij op zoek naar een deeltijdse kantoorassistent (m/v/d uur per week. · Wij hebben ondersteuning nodig op het gebied van secretariaatstaken. · Tot de taken behoren onder andere het beantwoorden van de telefoon ...
Office Assistant 1

2 days ago

State of New York Brooklyn, United States

Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, ...
Dental office: Dental Assistant

2 days ago

Aspen Dental Careers Brooklyn, NY, United States Full time

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When ...
Office Assistant 1

3 days ago

StateJobsNY Brooklyn, United States

Are you interested in starting a career with New York State? Office Assistant 1 positions are entry level positions that provide excellent opportunities for advancement and professional growth. · Minimum Qualifications: · Candidates from outside State service may be considered fo ...
Restaurant Office Assistant

3 weeks ago

Fogo de Chão Brooklyn, United States

Fogo de Chão is a leading Brazilian steakhouse, or Churrascaria, which has specialized for nearly 40 years in fire-roasting high-quality meats utilizing the centuries-old Southern Brazilian cooking technique of churrasco. Here at Fogo, we complement our extraordinary service with ...
Office Assistant 1

3 days ago

State of New York Kings, United States

Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, ...
Assistant Human Resources Officer

4 weeks ago

Justice, Bureau of Prisons/Federal Prison System Brooklyn, United States

Summary · Corrections professionals who foster a humane and secure environment and ensure public safety by preparing individuals for successful reentry into our communities. · Our highly-skilled, diverse, and innovative workforce creates a strong foundation of safety and securit ...
EOC Office Assistant

2 weeks ago

CUNY Brooklyn, United States

EOC Office Assistant (Multiple Positions) · **GENERAL DUTIES** · - Performs clerical and daily office operations within various academic and administrative departments of a diverse University environment within an Educational Opportunity Center (EOC). · - Provides quality service ...
Office Assistant 1

3 weeks ago

StateJobsNY Brooklyn, United States

Are you interested in starting a career with New York State? Office Assistant 1 positions are entry level positions that provide excellent opportunities for advancement and professional growth. · Minimum Qualifications: · Candidates from outside State service may be considered fo ...
Office Assistant

2 weeks ago

Solomon Page New York, United States

We are looking for a Part-Time Office Assistant for a top company in New York, New York. This position will be on site in the New York office. · Responsibilities: · Set up conference rooms for meetings (moving chairs, tables, projectors setup, etc.). · Receive, organize and stac ...
Therapy Office Assistant

2 weeks ago

SENSORY STREET PEDIATRIC New York, United States

Job Description · Job Description -Front desk support (greet clients and potential clients, answer calls, confirm appointments)-Schedule appointmentsCheck in Clients (e.g. collect payment, documents) · -Data entry, Intake process of new clients-Assist administration with accompli ...
Assistant Deputy Chief Probation Officer

5 days ago

New York Eastern Probation Office Brooklyn, United States

Qualification · To qualify for this position, applicants must: · Be a current Supervisory U.S. Probation Officer · Be able to exercise discretion and sound judgment, maintain confidentiality, foster high ethical standards, and demonstrate integrity in meeting the district's visi ...
Part-time Office Assistant

2 days ago

Five Points Learning Brooklyn, United States Part time

Company Description · Five Points Learning is a dedicated and results-driven learning program currently serving the greater New York City area. We specialize in providing academic assistance, standardized test preparation and high school and college admissions consulting. · Job ...
Secretly Group Office Assistant

4 days ago

SG Services, Inc. New York, United States

Job Description · Job DescriptionSalary: $52k · Title: Office Assistant · Status: Full-time · Hours: 40/week, Monday - Friday, 9am-6pm · Location: Brooklyn, NY · Reports to: HR Operations Manager with a dotted line report to one of Secretly Group's managing partners. · Compa ...
Office Experience and Events Assistant

2 weeks ago

The Boston Consulting Group Brooklyn, United States

ADDITIONAL INFORMATION · This role will be in office 5 days a week: Monday- Friday · COMPENSATION INFORMATION: · Total compensation for this role includes base salary, annual discretionary performance bonus, contributions to BCG's Profit Sharing and Retirement Fund (PSRF), and a ...
Assistant Front Office Manager

3 weeks ago

HYATT Hotels Brooklyn, United States

Thompson Central Park New York At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing authentic hospitality and meaningful experiences to each and every guest. Hyatt is a place where high expectations aren't just m ...
Assistant Front Office Manager

3 days ago

Marriott International Brooklyn, United States

Job Number · Job Category Rooms & Guest Services Operations · Location New York Marriott at the Brooklyn Bridge, 333 Adams Street, Brooklyn, New York, United States VIEW ON MAP · Schedule Full-Time · Located Remotely? N · Relocation? N · Position Type Management · JOB SUMMARY · ...
Office Assistant

1 day ago

Duke Ele Services LLC New York, United States

Job Description · Job DescriptionWe are seeking an Office Assistant to join our Elevator team You will perform clerical and administrative functions in order to drive company success. · Responsibilities: · Filing online Paperwork with Department Of Building · Knowledge on ...