- Track critical administrative action items and meetings, ensuring timely action by the Leadership Team and other relevant parties
- Help manage the C Suite's priorities
- Act as gatekeeper for CEO and COO's agendas
- Calendaring: closely work with other executive assistants in the business across multiple time zones primarily in the US and Europe.
- Book travel and lodging, including flights, hotels, ground transportation, visa and passport requests, effectively working with multiple time zones
- Submit and reconcile expense Reports
- Manage events / visits (NDA and other visitor form completion, agenda, invites, comms support, partnering with operations)
- Manage organization of weekly team meetings, monthly All Hands (scheduling and agenda creation), leadership offsites (content and logistics) and other meetings and events as required in coordination with the Leadership Team (Airbus weblives, Acubed activities such as kickboxing, yoga, book club, etc)
- Own yearly internal events tracker, manage company swag and oversee office-related happenings
- Act as backup and support to facilities manager for our lunch program, badges and for ordering snacks and supplies as needed
- Plan offsites/group meetings/misc events (including but not limited to summer/anniversary event, EOY/Holiday event, Leadership Team offsites, etc)
- Coordinate with Operations Team to understand processes and business operations in support of the Executive Office
- Adapt and re-prioritize as needed
- Exercise utmost confidentiality in sensitive aspects of all of the above
- Perform other duties as needed and assigned
- Bachelor's degree preferred but not required and at least 5 years of experience supporting C-level executives or prior proven experience as an an Administrative Assistant, Executive Assistant or Office Manager
- A strong sense of urgency and flexibility
- Experience supporting senior level executives in a fast-paced environment
- Proficiency with Google Suite and slack are a huge plus
- Ability to prioritize and multitask effectively
- Proactive problem solving
- Strong organizational skills, attention to detail, accuracy and professional demeanor
- Prior experience in a start-up environment a big plus
-
Executive Assistant/Office Manager
3 weeks ago
The Steely Group Mountain View, United StatesWe are seeking an Executive Assistant/ Office Manager who can thrive in a fast-paced/startup environment and has experience in providing exceptional customer service, enjoys working with people and coordinating a multitude of tasks. The successful ca Office Manager, Executive Ass ...
-
Executive Assistant/Office Manager
4 weeks ago
The Steely Group Mountain View, United StatesJob Description · Job DescriptionWe are seeking an Executive Assistant/Office Manager who can thrive in a fast-paced/startup environment and has experience in providing exceptional customer service, enjoys working with people and coordinating a multitude of tasks. The successful ...
-
Office Executive
3 weeks ago
Stanford University Stanford, CA, United StatesHoused within the School of Medicine, the Stanford Center for Digital Health (CDH) leverages Stanford's collective resources to innovate, enable, and collaborate with industry, academia, and government to accelerate digital health initiatives. At the CDH, our mission is to cataly ...
-
Executive Assistant to Chief Financial Officer
3 weeks ago
Oklo Santa Clara, United StatesThanks for your interest in Oklo We are searching for an Executive Assistant to Oklo's Chief Financial Officer to join our team. · Position Overview: · Oklo is seeking an experienced, dynamic, technically capable Executive Assistant to support our Chief Financial Officer. This ro ...
-
Executive Assistant, Office of the President
1 week ago
Lucile Packard Foundation for Children's Health Palo Alto, United StatesExecutive Assistant, Office of the President · Main focus: Dedicated executive-level administrative and special project support for the Foundation's President & CEO and Office of the President. · Location: Palo Alto, CA (hybrid); the successful candidate for this role will be bas ...
-
Khan Lab School Mountain View, United StatesJob Description · Job DescriptionSalary: $80K to $85K · KHAN LAB SCHOOL · Founded in 2014 by Salman Khan, Khan Lab School (KLS) is a K-12 school located in the heart of Silicon Valley. Serving approximately 300 students across two campuses, KLS is grounded in a mastery-based lear ...
-
Chief Executive Officer
1 week ago
Catholic Charities San Jose, United States**Compensation for this role is contingent on experience, knowledge, and skills. The compensation range for this position is $315,000 - $365,000/year.** · BACKGROUND: · Catholic Charities of Santa Clara County helps people of all cultures and beliefs rise up out of poverty and ...
-
Chief Executive Officer
2 days ago
Catholic Charities of Santa Clara County San Jose, United States**Compensation for this role is contingent on experience, knowledge, and skills. The compensation range for this position is $315,000 - $365,000/year.** · BACKGROUND: · Catholic Charities of Santa Clara County helps people of all cultures and beliefs rise up out of poverty and ...
-
Chief Executive Officer
3 days ago
Real Options San Jose, United StatesFirst, who is RealOptions ? · RealOptions Obria Medical Clinics is a non-profit 501(c)3 recognized for its quality of care since 1981. We provide caring, compassionate, high quality holistic · healthcare · with or without insurance, · support services , · optimal health educ ...
-
Chief Executive Officer
1 week ago
PeopleConnect Staffing San Jose, United StatesChief Executive Officer - Medical Device · Thank you for considering a career with one of PeopleConnect Staffing's clients. Please take a minute to fill out the following form. After you have completed your application an email will be sent to you with information about how to c ...
-
Chief Executive Officer
5 days ago
Real Options San Jose, United StatesFirst, who is RealOptions ? · RealOptions Obria Medical Clinics is a non-profit 501(c)3 recognized for its quality of care since 1981. We provide caring, compassionate, high quality holistic · healthcare · with or without insurance, · support services , · optimal health educa ...
-
Executive Assistant/Office Manager
3 weeks ago
Career Group Menlo Park, United StatesOur client, a dynamic venture capital firm with a global presence, is seeking a motivated Executive Assistant/Office Manager to support a founder in their Menlo Park office. The ideal candidate will be a self-starter who enjoys providing that seamless support within a busy enviro ...
-
Chief Executive Officer
3 weeks ago
Tenet Healthcare San Ramon, United States Full timeMARKET SUMMARY: · San Ramon Medical Center · San Ramon Regional Medical Center has proudly served the San Ramon Valley and its surrounding communities for more than 30 years. In that time, we have expanded our services, upgraded our technology and grown our medical staff – all ...
-
Executive Assistant Office Manager
1 day ago
ADP - RNOOID0025926203 San Jose, United StatesJob Description · Job DescriptionJob Description: · We are seeking a highly motivated and organized Executive Assistant to join our team at our Boba Franchise. As the Executive Assistant, you will be responsible for providing high-level administrative support and assisting with a ...
-
Alliance Resource Consulting San Jose, United StatesKnown as the "Capital of Silicon Valley," the City of San José plays a vital economic and cultural role anchoring the world's leading region of innovation. Encompassing 180 square miles at the southern tip of the San Francisco Bay, San José is Northern California's largest city, ...
-
Executive and Office Administration Manager
1 week ago
Eightfold Santa Clara, United StatesEightfold was founded with a vision to solve for employment in our society. For decades, the connection between individuals and opportunities has been based on who they are and their network's strength vs. their potential. Eightfold leverages artificial intelligence to transform ...
-
Executive Assistant/office Manager
3 weeks ago
EDAP Technomed, Inc Los Altos, United StatesJob Summary: · **MAJOR RESPONSIBILITIES** · - Submits expense reimbursements for C-Suite as needed. · - Provides general administrative support including ordering office and food supplies, photo-copying, coordinating and scheduling meetings, booking domestic and global travel air ...
-
San Jose State University San Jose, United StatesThe Executive Director of the Office of Undergraduate Admissions is a leadership position reporting to the Senior Associate Vice President (SAVP) for Enrollment Management and serves as a key member of their leadership team. The Executive Director wi Director, Admissions, Executi ...
-
San Jose State University San Jose, United StatesJob Summary · The Executive Director of the Office of Undergraduate Admissions is a leadership position reporting to the Senior Associate Vice President (SAVP) for Enrollment Management and serves as a key member of their leadership team. The Executive Director will inspire, moti ...
-
San José State University San Jose, United StatesNOTE: · The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the ...
Executive Assistant to CEO/COO and Executive Office - Sunnyvale, United States - Acubed
Description
About AcubedFounded in 2015, Acubed is the Silicon Valley innovation center of Airbus. As a global leader in aerospace, Airbus aims to make things fly. Our mission is to provide a lens into the future for the industry, transforming risk into opportunity to build the future of flight now. At Acubed, we strive to propel innovation to market faster, broaden the talent pool in emerging aerospace careers and simultaneously help drive a culture change across Airbus.
Role Description
Acubed is seeking an Executive Assistant to the Chief Executive Officer and Chief Operating Officer. The Executive Assistant (EA) is responsible for the operational execution of the Acubed Executive Office (EO) in line with the CEO/COO's business needs and priorities, and for facilitating effective relationships between the Executive Team and the rest of Acubed. The ideal candidate is someone who has experience in a large organization as well as a fast-paced start-up type environment. You are proactive, a great communicator, and highly skilled at anticipating needs, exercise good judgment in a variety of situations, and expertly balance multiple priorities. More broadly the duties and responsibilities of an EA include scheduling coordinating meetings, greeting visitors and providing high level executive support. A successful candidate should have prior experience and exposure to a variety of software tools and be able to navigate the demands of a high volume of requests.
Responsibilities